In libraries, art galleries, museums and archives, an accession number is a unique identifier assigned to, and achieving initial control of, each acquisition. Assignment of accession numbers typically occurs at the point of accessioning or cataloging. The term is something of a misnomer, because the form accession numbers take is often alpha-numeric. [1]
If an item is removed from the collection, its number is usually not reused for new items.
In libraries, this numbering system is usually in addition to the library classification number (or alphanumeric code) and to the ISBN or International Standard Book Number assigned by publishers.
Accession numbers are also used in botany, by institutions with living collections like arboreta, botanic gardens, etc., to identify plants or groups of plants that are of the same taxon, are of the same propagule type (or treatment), were received from the same source, were received at the same time. [2] Herbaria and other botanic institutions collecting non living material also use accession numbers. [3]
An accession number may include the year acquired, sometimes the full date (as at the British Museum), and a sequential number separated by a period. [1] In addition, departments or art classifications within the collection or museum may reserve sections of numbers. For example, objects identified by the numbers 11.000 through 11.999 may indicate objects obtained by the museum in 1911; the first 300 numbers might be used to indicate American art, while the next fifty (11.301–350) might be used for African art. In some cases, they also include letters and other punctuation, such as commas, hyphens or slashes. [4]
In older institutions, simpler numbering systems are sometimes maintained alongside, or incorporated within, newer systems. Where the objects are unique, institutions normally need to retain the original number in some form as it will have been used in old references that are still of use in scholarship. In particular, collections of manuscripts use the prefix "MS", and many well known manuscripts are known by their old MS numbers, often incorporating a prefix for a particular collection within a library. These collections may be divided by former owners, as with several British Library "closed" collections, or by language, as with Froissart of Louis of Gruuthuse (BnF MS Fr. 2643-6), indicating a two volume manuscript in French at the Bibliothèque nationale de France .
In computing, a namespace is a set of signs (names) that are used to identify and refer to objects of various kinds. A namespace ensures that all of a given set of objects have unique names so that they can be easily identified.
An International Standard Serial Number (ISSN) is an eight-digit serial number used to uniquely identify a serial publication, such as a magazine. The ISSN is especially helpful in distinguishing between serials with the same title. ISSNs are used in ordering, cataloging, interlibrary loans, and other practices in connection with serial literature.
A herbarium is a collection of preserved plant specimens and associated data used for scientific study.
A digital object identifier (DOI) is a persistent identifier or handle used to uniquely identify various objects, standardized by the International Organization for Standardization (ISO). DOIs are an implementation of the Handle System; they also fit within the URI system. They are widely used to identify academic, professional, and government information, such as journal articles, research reports, data sets, and official publications. DOIs have also been used to identify other types of information resources, such as commercial videos.
The Royal Botanic Garden Edinburgh (RBGE) is a scientific centre for the study of plants, their diversity and conservation, as well as a popular tourist attraction. Founded in 1670 as a physic garden to grow medicinal plants, today it occupies four sites across Scotland—Edinburgh, Dawyck, Logan and Benmore—each with its own specialist collection. The RBGE's living collection consists of more than 13,302 plant species, whilst the herbarium contains in excess of 3 million preserved specimens.
The Arnold Arboretum of Harvard University is a botanical research institution and free public park, located in the Jamaica Plain and Roslindale neighborhoods of Boston, Massachusetts. Established in 1872, it is the oldest public arboretum in North America. The landscape was designed by Charles Sprague Sargent and Frederick Law Olmsted and is the second largest "link" in the Emerald Necklace. The Arnold Arboretum's collection of temperate trees, shrubs, and vines has a particular emphasis on the plants of the eastern United States and eastern Asia, where arboretum staff and colleagues are actively sourcing new material on plant collecting expeditions. The arboretum supports research in its landscape and in its Weld Hill Research Building.
A museum is distinguished by a collection of often unique objects that forms the core of its activities for exhibitions, education, research, etc. This differentiates it from an archive or library, where the contents may be more paper-based, replaceable and less exhibition oriented, or a private collection of art formed by an individual, family or institution that may grant no public access. A museum normally has a collecting policy for new acquisitions, so only objects in certain categories and of a certain quality are accepted into the collection. The process by which an object is formally included in the collection is called accessioning and each object is given a unique accession number.
Hugh Cuming was an English collector who was interested in natural history, particularly in conchology and botany. He has been described as the "Prince of Collectors".
The Berlin Botanic Garden and Botanical Museum is a botanical garden in the Lichterfelde locality of the borough of Steglitz-Zehlendorf, Berlin, Germany. Constructed between 1897 and 1910 under the guidance of architect Adolf Engler, it has an area of 43 hectares [ha] and around 22,000 different plant species. The garden is part of the Free University of Berlin.
The Seed Herbarium Image Project (SHIP), is an initiative of the Arnold Arboretum of Harvard University to create a web-based repository of high-resolution digital images documenting the morphology of woody plant seeds and selected fruit structures. Headquartered at the Arboretum’s Dana Greenhouse facility and coordinated and photographed by curatorial assistant Julie McIntosh Shapiro, the Seed Herbarium Image Project supports the work of educators and professionals in horticulture and the botanical sciences, particularly in conservation research and management of rare and endangered species. The digitized images of seeds offer an important new aid for teaching seed identification—a fundamental skill in plant propagation, hybridization, and distribution—and serve as a resource for nurserymen, horticulturists, botanical curators, taxonomists, ecologists, and the general public. SHIP also provides an online resource for botanical institutions and nurseries to verify their collections and inventories. SHIP is made possible through the generous support of the Stanley Smith Horticultural Trust, Cabot Family Charitable Trust, and the J. Frank Schmidt Family Charitable Foundation.
Thomas Walter was a British-born American botanist best known for his book Flora Caroliniana (1788), the first flora set in North America to utilize the Linnaean system of classification.
The Natural History Museum of Denmark is a natural history museum located in Copenhagen, Denmark. It was created in 2004 through the merger of Copenhagen's Zoological Museum, Geological Museum, Botanical Museum and Central Library, and Botanical Gardens. It is affiliated with the University of Copenhagen. While the Botanical Gardens and the buildings and exhibits of the Geological Museum have been maintained, the old Zoological Museum closed in 2022 and will become part of the new combined Natural History Museum complex in 2025.
A scientific collection is a collection of items that are preserved, catalogued, and managed for the purpose of scientific study.
A collection manager ensures the proper care and preservation of objects within cultural institutions such as museums, libraries, and archives. Collection managers, along with registrars, curators, and conservators, play an important role in collections care. Collection Managers and Registrars are two distinct collection roles that are often combined into one within small to mid-size cultural institutions. Collection Managers can be found in large museums and those with a history and natural history focus whose diverse collections require experienced assessment to properly sort, catalog, and store artifacts. A collection manager may oversee the registrar, archivist, curator, photographer, or other collection professionals, and may assume the responsibilities of these roles in their absence within an organization.
Collections management involves the development, storage, and preservation of cultural property, as well as objects of contemporary culture in museums, libraries, archives and private collections. The primary goal of collections management is to meet the needs of the individual collector or collecting institution's mission statement, while also ensuring the long-term safety and sustainability of the cultural objects within the collector's care. Collections management, which consists primarily of the administrative responsibilities associated with collection development, is closely related to collections care, which is the physical preservation of cultural heritage. The professionals most influenced by collections management include collection managers, registrars, and archivists.
A museum/library/archival registrar is responsible for implementing policies and procedures that relate to caring for collections of cultural institutions like archives, libraries, and museums. These policies are found in the museum's collections policy, the guiding tenet of the museum explaining why the institution is in operation, dictating the museum's professional standards regarding the objects left in its care. Registrars focus on sections that include acquisitions, loans, exhibitions, deaccessions, storage, packing and shipping, security of objects in transit, insurance policies, and risk management.
The documentation of cultural property is a critical aspect of collections care. As stewards of cultural property, museums collect and preserve not only objects but the research and documentation connected to those objects, in order to more effectively care for them. Documenting cultural heritage is a collaborative effort. Essentially, registrars, collection managers, conservators, and curators all contribute to the task of recording and preserving information regarding collections. There are two main types of documentation museums are responsible for: records generated in the registration process—accessions, loans, inventories, etc. and information regarding research on objects and their historical significance. Properly maintaining both types of documentation is vital to preserving cultural heritage.
Linnaeus Link is an international collaboration between libraries with significant holdings of material by or relating to Carl Linnaeus (1707–1778), his students, and his legacy.
A shelfmark is a mark in a book or manuscript that denotes the cupboard or bookcase where it is kept as well as the shelf and possibly even its location on the shelf. The closely related term pressmark denotes only the cupboard or case. It is distinct from a call number, which is the code under which a book or manuscript is registered and which is used to identify it when ordering it. Sometimes a shelfmark or pressmark may be used as a call number, but in other cases the call number contains no information about the book's physical location. In certain American institutions, shelfmark and call number are combined to create a long code containing information on location, classification, size, binding, author and date.
The conservation and restoration of herbaria includes the preventive care, repair, and restoration of herbarium specimens. Collections of dried plant specimens are collected from their native habitats, identified by experts, pressed, and mounted onto archival paper. Care is taken to make sure major morphological characteristics are visible. Herbaria documentation provides a record of botanical diversity.
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