Behavioral health outcomes management

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Behavioral health outcome management (BHOM) involves the use of behavioral health outcome measurement data to help guide and inform the treatment of each individual patient. Like blood pressure, cholesterol and other routine lab work that helps to guide and inform general medical practice, the use of routine measurement in behavioral health is proving to be invaluable in assisting therapists to deliver better quality care.

Contents

Macro-context

In behavioral healthcare (mental health and substance abuse treatment) routine health outcomes measurement has expanded beyond aggregating measurements for quality improvement studies and has placed equal emphasis on the therapeutic gain delivered by real-time patient-level outcome feedback. [1] With the $200 billion behavioral health marketplace in a state of public health crisis as defined by the US Surgeon General [2] with most patients receiving substandard care, outcome management is helping to provide quality controls, data and structure for a large subsection (more than 27%) of the US population.

Almost by definition, psychotherapy is a rather unstructured process, leaving many people who are going through the process of guided self-discovery and behavioral change to wonder whether therapy is helping. Tracking progress with repeated administrations of a self-report questionnaire allows both therapist and client to know what is getting better from the perspective that matters most—the patient's.

Uses of behavioral health outcome management data

The data collected through formal (typically self-report) measurement (like the PHQ-9 for depression [3] ) has been used to enhance the accuracy of clinical assessments, provide a basis for treatment planning, deliver an objective methodology for tracking treatment progress, alert therapists with clinically proven guidelines to get refractory cases back on track, help prevent hospitalizations with warning guidance, and provide primary care physicians and other referral sources with outcome-based referrals linking new patients to therapists with a proven track record of delivering exceptional care to patients with similar behavioral health needs. The most powerful use of BHOM has been documented in healthcare's first randomized clinical trial of a referral process using outcome data. [4] [5]

More accurate clinical assessments

Behavioral healthcare rarely uses genetic markers or blood tests to assist in diagnosing major depression or other behavioral health disorders like schizophrenia and substance abuse. Instead, the field relies on the careful assessment of symptoms, like changes in mood and behavior, to make a formal diagnosis. However, with more than half of behavioral healthcare delivered by primary care physicians [6] where there is rarely sufficient time or expertise to conduct a formal interview, a standardized assessment and screening process using formal questionnaires administered in the waiting room or over the internet are invaluable. Even for behavioral health specialists like psychologists, psychiatrists and social workers who are trained to interview and diagnose behavioral health problems, their efforts are hampered by patient's willingness, or lack thereof, to honestly report relevant symptoms. For example, in an initial interview, only half of patients honestly disclose previous suicide attempts, [7] greatly hampering therapists' efforts to keep patients safe. By contrast, six controlled studies document that patients not only like completing paper-and-pencil or web-based questionnaires, patients are more accurate when they do so, [8] [9] [10] [11] [12] [13] giving therapists and primary care physicians more accurate assessments of client's symptoms and issues, and a new and potentially different perspective than seen in face-to-face interviews.

Treatment planning

With formal assessments of patient needs, the clinician can devise an individualized treatment plan that incorporates these needs and evidence-based practices and principals. [14] Some health plans now require the integration of BHOM into routine care and treatment planning [15] and a well designed BHOM system provides the clinician feedback and guidance to keep up with these evidence-based principals. [16]

Tracking treatment progress

Obviously, the most fundamental use of BHOM is to use the data to track treatment progress on a patient-by-patient basis. Especially with session-by-session assessments, real-time scoring and report generation the data provides clinicians and patients with excellent feedback about the course of treatment and whether adjustments need to be made to the treatment plan. [17] Some of the first and second generation BHOM tools have been hampered by their ability to document reliable patient improvement [18] with only 20-30% of cases showing reliable improvement, [19] [20] while some of the more advanced tools can document reliable improvement on more than 50% of cases on a single domain, and more than 90% with multi-dimensional analyses. [21] If documenting patient improvement to payers and purchasers is important, these statistics may be vitally important to evaluate before building and deploying a BHOM system (see below).

Refractory case alerts

Researchers at Brigham Young and other universities have clinically proven that BHOM helps therapists to deliver better care by identifying cases that are not likely to improve with the current treatment plan. [22] These refractory cases, or negative responders, account for approximately 15% of all treatment cases when a BHOM system is not used. A well designed BHOM system can reduce the population of negative responders to less than 5%, increasing the effectiveness of psychotherapy by at least 10%. Since clinicians, on their own, are abysmal at predicating what patients will negatively respond to treatment, [23] a BHOM system is the only known way to facilitate this level of effectiveness.

Hospitalization and other warnings

Other uses of BHOM are also emerging as the systems evolve from simple, single-domain alert systems like the OQ-45 [24] to more complex, multi-dimensional systems. Single-domain alert systems, while effective at identifying some negative responders with a single, global measure of distress, do not capture the full complexity of issues seen in behavioral healthcare (e.g. depression, psychosis, mania, anxiety, substance abuse, etc.). With more elaborate measurement, BHOMs have been shown to facilitate the identification of high-risk cases (clients that are at high-risk for behavioral health hospitalization due to suicide, violence, etc., and other high-cost/high-risk services) allowing the health plan and clinician to collaborate in flexing treatment benefits to prevent the loss of life and increased healthcare costs. [25]

Outcome-based referrals

Not all therapists are equal; [26] some have more experience and are better at treating alcohol disorders while others have more experience and effectiveness at treating depression or psychosis. Some researchers have effectively argued that most of the differences seen in controlled studies comparing different treatments (cognitive behavioral therapy, interpersonal/psychodynamic therapy, medication management, etc.) are really documenting the relative differences between the therapists involved in the studies. [27] In fact, it has been shown that an excellent psychiatrist using a placebo can get better results than a poor psychiatrist using a well-documented anti-depressant. [28]

A patented BHOM application, [29] the Treatment Outcome Package or TOP, system helps large organizations (health plans, community mental health centers, child welfare organizations and hospitals) identify which therapists are getting excellent outcomes with specific diagnostic or domain-specific problems, and refer incoming patients screened with an initial evaluation of the TOP to the most effective clinicians.

How to create or evaluate a BHOM

Behavioral health outcomes management requires a host of interconnected components in order to create the most benefit for patients. These are reviewed below.

Real-time data processing and reporting

Unless clinicians have the time to score, record and chart each client administration, they need to create an infrastructure to process this data in real time. Patients typically complete questionnaires before each session and these questionnaires are most useful if the results are available before the session starts.

Processing methods

Computer-based applications have great appeal. They can process data quickly and reduce staff involvement, but not all patients feel comfortable interacting with a computer or a PDA and may require a paper-based backup system. Paper questionnaires can be scanned or faxed into a central processing system where dedicated staff can verify and process the data. Hybrid systems are also available that allow users the flexibility of using both types of processing approaches in one application with print-on-demand paper forms bar coded with necessary patient and for-office-use-only information, eliminating the need for hand-writing recognition.

Interactive voice recognition (IVR) systems have been attempted, but with little success. Remembering to press one for "all the time", two for "some of the time", etc., is rather cumbersome, and complex question wording may require the system to repeat both the questions and answers several times before a confused or psychotic patient can effectively answer a single question.

Outcome domains

The American Psychological Association and the largest international society of psychotherapy researchers (The Society for Psychotherapy Research—cofounded by Ken Howard, the grandfather of behavioral health outcomes management research) held a Core Battery Conference (CBC) in 1994 to develop the minimum requirements for an outcome battery. [30] According to the CBC, across diagnostic groups, a core battery should assess three distinct domains:

Typically, a well-designed BHOM system will need to integrate multiple questionnaires to measure all of these areas as there is only one, currently identified outcome battery in the literature that meets all of the CBC defined criteria with one, short questionnaire. [21]

For each questionnaire's domain, key psychometric qualities especially important for BHOM applications include:

Case-mix and risk-adjustment

Just measuring symptom reduction and functional improvement is not enough. Some clinical cases are more difficult to treat than others. For example, patients who have had multiple hospitalizations, co-morbid medical conditions, and extensive life stress are more challenging to treat than those who have none of these complicating issues. In order to evaluate the relative effectiveness of each clinician's treatments, these variables need to be identified and measured within the BHOM system in order to make accurate comparisons. [32]

Benchmarking database

The first generation computers were awe-inspiring, taking up several floors of academic buildings. However their power, memory and speed is dwarfed by everyday laptops, meaning that nothing has relative value standing on its own. BHOM data must be taken in context and in comparison to something. Understanding a therapist's strengths and weaknesses can only be done by comparing his or her work to others', and here the size of the comparison database matters, allowing researchers and users to find matching comparative samples through disaggregation and statistical techniques. There are currently two sources for these massive comparative datasets: managed care, and provider-based systems.

Managed care systems: Responding to purchaser and regulatory demands for outcome and accountability data, managed care companies have begun to collect data on their network therapists. PacifiCare's development and use of the Life Status Questionnaire (LSQ) [33] is the largest known effort to date, with data reported on 99,004 patients in at least one study. [27] These datasets, while massive, have significant limitations, including:

Provider-based systems: The other source of massive datasets comes from provider-centric BHOM firms [14] that help providers measure all of their patients and confidentially benchmark their results to their peers with some datasets already exceeding a million cases.

Limitations of these approaches include:

Cost

Cost is a critical factor when considering integrating an already existing BHOM system or building one from scratch. Building a system can take more than ten years to design studies, develop and refine outcome tools, program necessary hardware and software to process the data, and seed the benchmarking database with sufficient volume to provide comparison data. However, wanting to own and control the process is a powerful motivator. Purchasing licensing rights to existing systems can also be expensive and need to be carefully evaluated for the hidden costs associated with each of the critical components listed above. Fortunately competition is driving prices down and some of these well developed BHOM system are now free and can include questionnaires, data processing systems, and real-time client reports. [34]

Conclusion

BHOM has been clinically proven to improve treatment in a mental health system that is in a state of crisis. Patients typically welcome these efforts to integrate their feelings into treatment plans and to make the process of therapy more objective and progress measurable. Whether mandated or adopted willingly, BHOM should be a part of standard practice and good quality care.

Related Research Articles

Psychotherapy is the use of psychological methods, particularly when based on regular personal interaction, to help a person change behavior, increase happiness, and overcome problems. Psychotherapy aims to improve an individual's well-being and mental health, to resolve or mitigate troublesome behaviors, beliefs, compulsions, thoughts, or emotions, and to improve relationships and social skills. Numerous types of psychotherapy have been designed either for individual adults, families, or children and adolescents. Certain types of psychotherapy are considered evidence-based for treating some diagnosed mental disorders; other types have been criticized as pseudoscience.

Occupational therapists (OTs) are health care professionals specializing in occupational therapy and occupational science. OTs and occupational therapy assistants (OTAs) use scientific bases and a holistic perspective to promote a person's ability to fulfill their daily routines and roles. OTs have training in the physical, psychological, and social aspects of human functioning deriving from an education grounded in anatomical and physiological concepts, and psychological perspectives. They enable individuals across the lifespan by optimizing their abilities to perform activities that are meaningful to them ("occupations"). Human occupations include activities of daily living, work/vocation, play, education, leisure, rest and sleep, and social participation.

<span class="mw-page-title-main">Dialectical behavior therapy</span> Psychotherapy for emotional dysregulation

Dialectical behavior therapy (DBT) is an evidence-based psychotherapy that began with efforts to treat personality disorders and interpersonal conflicts. Evidence suggests that DBT can be useful in treating mood disorders and suicidal ideation as well as for changing behavioral patterns such as self-harm and substance use. DBT evolved into a process in which the therapist and client work with acceptance and change-oriented strategies and ultimately balance and synthesize them—comparable to the philosophical dialectical process of thesis and antithesis, followed by synthesis.

Clinical psychology is an integration of human science, behavioral science, theory, and clinical knowledge for the purpose of understanding, preventing, and relieving psychologically-based distress or dysfunction and to promote subjective well-being and personal development. Central to its practice are psychological assessment, clinical formulation, and psychotherapy, although clinical psychologists also engage in research, teaching, consultation, forensic testimony, and program development and administration. In many countries, clinical psychology is a regulated mental health profession.

Behaviour therapy or behavioural psychotherapy is a broad term referring to clinical psychotherapy that uses techniques derived from behaviourism and/or cognitive psychology. It looks at specific, learned behaviours and how the environment, or other people's mental states, influences those behaviours, and consists of techniques based on behaviorism's theory of learning: respondent or operant conditioning. Behaviourists who practice these techniques are either behaviour analysts or cognitive-behavioural therapists. They tend to look for treatment outcomes that are objectively measurable. Behaviour therapy does not involve one specific method, but it has a wide range of techniques that can be used to treat a person's psychological problems.

The Dodo bird verdict is a controversial topic in psychotherapy, referring to the claim that all empirically validated psychotherapies, regardless of their specific components, produce equivalent outcomes. It is named after the Dodo character in Alice in Wonderland. The conjecture was introduced by Saul Rosenzweig in 1936, drawing on imagery from Lewis Carroll's novel Alice's Adventures in Wonderland, but only came into prominence with the emergence of new research evidence in the 1970s.

Motivational interviewing (MI) is a counseling approach developed in part by clinical psychologists William R. Miller and Stephen Rollnick. It is a directive, client-centered counseling style for eliciting behavior change by helping clients to explore and resolve ambivalence. Compared with non-directive counseling, it is more focused and goal-directed, and departs from traditional Rogerian client-centered therapy through this use of direction, in which therapists attempt to influence clients to consider making changes, rather than engaging in non-directive therapeutic exploration. The examination and resolution of ambivalence is a central purpose, and the counselor is intentionally directive in pursuing this goal. MI is most centrally defined not by technique but by its spirit as a facilitative style for interpersonal relationship.

Gay affirmative psychotherapy is a form of psychotherapy for non-heterosexual people, specifically gay and lesbian clients, which focuses on client comfort in working towards authenticity and self-acceptance regarding sexual orientation, and does not attempt to "change" them to heterosexual, or to "eliminate or diminish" same-sex "desires and behaviors". The American Psychological Association (APA) offers guidelines and materials for gay affirmative psychotherapy. Affirmative psychotherapy affirms that homosexuality or bisexuality is not a mental disorder, in accordance with global scientific consensus. In fact, embracing and affirming gay identity can be a key component to recovery from other mental illnesses or substance abuse. Clients whose religious beliefs are interpreted as teaching against homosexual behavior may require some other method of integration of their possibly conflicting religious and sexual selves.

A depression rating scale is a psychometric instrument (tool), usually a questionnaire whose wording has been validated with experimental evidence, having descriptive words and phrases that indicate the severity of depression for a time period. When used, an observer may make judgements and rate a person at a specified scale level with respect to identified characteristics. Rather than being used to diagnose depression, a depression rating scale may be used to assign a score to a person's behaviour where that score may be used to determine whether that person should be evaluated more thoroughly for a depressive disorder diagnosis. Several rating scales are used for this purpose.

A clinical formulation, also known as case formulation and problem formulation, is a theoretically-based explanation or conceptualisation of the information obtained from a clinical assessment. It offers a hypothesis about the cause and nature of the presenting problems and is considered an adjunct or alternative approach to the more categorical approach of psychiatric diagnosis. In clinical practice, formulations are used to communicate a hypothesis and provide framework for developing the most suitable treatment approach. It is most commonly used by clinical psychologists and is deemed to be a core component of that profession. Mental health nurses, social workers, and some psychiatrists may also use formulations.

Improving Access to Psychological Therapies (IAPT), also known as NHS Talking Therapies, for anxiety and depression, is a National Health Service initiative to provide more psychotherapy to the general population in England. It was developed and introduced by the Labour Party as a result of economic evaluations by Professor Lord Richard Layard, based on new therapy guidelines from the National Institute for Health and Care Excellence as promoted by clinical psychologist David M. Clark.

Common factors theory, a theory guiding some research in clinical psychology and counseling psychology, proposes that different approaches and evidence-based practices in psychotherapy and counseling share common factors that account for much of the effectiveness of a psychological treatment. This is in contrast to the view that the effectiveness of psychotherapy and counseling is best explained by specific or unique factors that are suited to treatment of particular problems.

The Health Dynamics Inventory (HDI) is a 50 item self-report questionnaire developed to evaluate mental health functioning and change over time and treatment. The HDI was written to evaluate the three aspects of mental disorders as described in the Diagnostic and Statistical Manual of Mental Disorders (DSM): "clinically significant behavioral or psychological syndrome or pattern...associated with present distress...or disability". This also corresponds to the phase model described by Howard and colleagues Accordingly, the HDI assesses (1) the experience of emotional or behavioral symptoms that define mental illness, such as dysphoria, worry, angry outbursts, low self-esteem, or excessive drinking, (2) the level of emotional distress related to these symptoms, and (3) the impairment or problems fulfilling the major roles of one's life.

The primary care behavioral health (PCBH) consultation model is a psychological approach to population-based clinical health care that is simultaneously co-located, collaborative, and integrated within the primary care clinic. The goal of PCBH is to improve and promote overall health within the general population. This approach is important because approximately half of all patients in primary care present with psychiatric comorbidities, and 60% of psychiatric illness is treated in primary care.

The Partners for Change Outcome Management System (PCOMS) is a behavioral health outcomes management system for counseling and therapy services developed by Barry Duncan and Scott Miller. The therapeutic approach was inspired by Michael J. Lambert’s research regarding the use of consumer feedback during the therapeutic process with the Outcome Questionnaire 45.2 (OQ) and is designed to be a briefer method to measure therapeutic outcome.

The Patient-Reported Outcomes Measurement Information System (PROMIS) provides clinicians and researchers access to reliable, valid, and flexible measures of health status that assess physical, mental, and social well–being from the patient perspective. PROMIS measures are standardized, allowing for assessment of many patient-reported outcome domains—including pain, fatigue, emotional distress, physical functioning and social role participation—based on common metrics that allow for comparisons across domains, across chronic diseases, and with the general population. Further, PROMIS tools allow for computer adaptive testing, efficiently achieving precise measurement of health status domains with few items. There are PROMIS measures for both adults and children. PROMIS was established in 2004 with funding from the National Institutes of Health (NIH) as one of the initiatives of the NIH Roadmap for Medical Research.

Symptom targeted intervention (STI) is a clinical program being used in medical settings to help patients who struggle with symptoms of depression or anxiety or adherence to treatment plans but who are not interested in receiving outpatient mental health treatment. STI is an individualized therapeutic model and clinical program that teaches patients brief, effective ways to cope with difficult thoughts, feelings, and behaviors using evidence-based interventions. Its individualized engagement process employs techniques from solution-focused therapy, using a Rogerian, patient-centered philosophy. This engagement process ensures that even challenging, at-risk, and non-adherent patients are able to participate.

Psychotherapy discontinuation, also known as unilateral termination, patient dropout, and premature termination, is a patient's decision to stop mental health treatment before they have received an adequate number of sessions. In the United States, the prevalence of patient dropout is estimated to be between 40–60% over the course of treatment however, the overwhelming majority of patients will drop after two sessions. An exhaustive meta-analysis of 146 studies in Western countries showed that the mean dropout rate is 34.8% with a wide range of 10.3% to 81.0%. The studies from the US (n = 85) had a dropout rate of 37.9% (range: 33.0% to 43.0%).

Homework in psychotherapy is sometimes assigned to patients as part of their treatment. In this context, homework assignments are introduced to practice skills taught in therapy, encourage patients to apply the skills they learned in therapy to real life situations, and to improve on specific problems encountered in treatment. For example, a patient with deficits in social skills may learn and rehearse proper social skills in one treatment session, then be asked to complete homework assignments before the next session that apply those newly learned skills.

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