Event scheduling

Last updated

Event scheduling is the activity of finding a suitable time for an event such as meetings, conferences, trips, etc. It is an important part of event planning that is usually carried out at its beginning stage.

In general, event scheduling must take into account what impact particular dates of the event could have on the success of the event. When organizing a scientific conference, for example, organizers might take into account the knowledge in which periods classes are held at universities, since it is expected that many potential participants are university professors. They should also try to check that no other similar conferences are held at the same time, because overlapping would make a problem for those participants who are interested in attending all conferences.

When it is well known who is expected to attend the event (e.g. in the case of a project meeting), organizers usually try to synchronize the time of the event with planned schedules of all participants. This is a difficult task when there are many participants or when the participants are located at distant places. In such cases, the organizers should first define a set of suggested dates and address a query about suitable dates to potential participants. After response is obtained from all participants, the event time suitable for most of participants is selected. This procedure can be alleviated by internet tools. [1]

See also

Related Research Articles

<span class="mw-page-title-main">Consensus decision-making</span> Group decision-making aiming for universal agreement

Consensus decision-making or consensus process is a group decision-making process in which participants develop and decide on proposals with the goal of achieving broad acceptance, defined by its terms as form of consensus. The focus on establishing agreement of at least the majority or the supermajority and avoiding unproductive opinion differentiates consensus from unanimity, which requires all participants to support a decision. Consensus decision-making in a democracy is consensus democracy.

<span class="mw-page-title-main">Speed dating</span> Matchmaking event where people meet potential partners for a short period of time

Speed dating is a formalized matchmaking process with the purpose of encouraging eligible singles to meet new potential partners in a very short period of time, so that interested pairs can continue meeting each other after the event.

Facilitation in business, organizational development (OD) and consensus decision-making refers to the process of designing and running a meeting according to a previously agreed set of requirements.

<span class="mw-page-title-main">Prom</span> Formal dance or gathering of students at the end of the high school academic year

A promenade dance or promenade, commonly called a prom, is a dance party for high school students. It may be offered in semi-formal black tie or informal suit for boys, and evening gowns for girls. This event is typically held at or near the end of the school year. There may be individual junior and senior proms or they may be combined.

The International Congress on Medieval Studies is an annual academic conference held for scholars specializing in, or with an interest in, medieval studies. It is sponsored by the Medieval Institute at the Western Michigan University in Kalamazoo, Michigan, and is held during the first half of May. The Congress is the largest annual gathering in the field, regularly attracting over three thousand registered participants from all over the world. The 50th annual conference took place in 2015.

<span class="mw-page-title-main">Conference call</span> Telephone call with several participants

A conference call is a telephone call in which someone talks to several people at the same time. The conference call may be designed to allow the called party to participate during the call or set up so that the called party merely listens into the call and cannot speak.

Scenario planning, scenario thinking, scenario analysis, scenario prediction and the scenario method all describe a strategic planning method that some organizations use to make flexible long-term plans. It is in large part an adaptation and generalization of classic methods used by military intelligence.

<span class="mw-page-title-main">Homecoming</span> Tradition of welcoming back alumni of a school

Homecoming is the tradition of welcoming back alumni or other former members of an organization to celebrate the organization's existence. It is a tradition in many high schools, colleges, and churches in the United States and Canada.

In law, vesting is the point in time when the rights and interests arising from legal ownership of a property are acquired by some person. Vesting creates an immediately secured right of present or future deployment. One has a vested right to an asset that cannot be taken away by any third party, even though one may not yet possess the asset. When the right, interest, or title to the present or future possession of a legal estate can be transferred to any other party, it is termed a vested interest.

The Nova Scotia Secondary School Students' Association is an organization in Nova Scotia, Canada run mainly by students in Grades 9 to 12, enrolled in a Nova Scotia secondary school. Its purpose is to foster growth of leadership skills among youth, primarily through the use of regional and province-wide annual leadership conferences. Every student enrolled in a secondary school in Nova Scotia is permitted to attend these conferences

<span class="mw-page-title-main">BarCamp</span> International network of user-generated conferences

BarCamp is an international network of user-generated conferences primarily focused on technology and the web. They are open, participatory workshop-events, the content of which is provided by participants. The first BarCamps focused on early stage web applications, and were related to open-source technologies, social software, and open data formats.

<span class="mw-page-title-main">World Outgames</span>

The World Outgames were a sporting and cultural event hosted by the gay community. The Outgames were open to all who wish to participate, without regard to sexual orientation. There were no qualifying standards, although competitions were arranged according to the skill levels of the competitors. The Outgames brought together athletes and artists from all over the world, many from countries where homosexuality remains illegal and hidden.

Open space technology (OST) is a method for organizing and running a meeting or multi-day conference where participants are invited to focus on a specific, important task or purpose. The agenda and schedule of presentations are partly or mostly unknown until people begin arriving. The scheduling of speakers, topics, and locations is created by people attending once they arrive. A debriefing document is created at the end of each OST meeting, summarizing what worked and what did not. Harrison Owen created the method in the early 1980s as an alternative to pre-planned conferences, where conference organizers predetermined speakers and time was often scheduled months in advance. OST instead relies on decisions made by participants once they are physically present at the live event venue. OST was among the top ten organizational development tools cited between 2004 and 2013.

<span class="mw-page-title-main">Event management</span> Purposeful and systematic planning of public events

Event management is the application of project management to the creation and development of small and/or large-scale personal or corporate events such as festivals, conferences, ceremonies, weddings, formal parties, concerts, or conventions. It involves studying the brand, identifying its target audience, devising the event concept, and coordinating the technical aspects before actually launching the event.

<span class="mw-page-title-main">Schedule</span> Planning of tasks and events

A schedule or a timetable, as a basic time-management tool, consists of a list of times at which possible tasks, events, or actions are intended to take place, or of a sequence of events in the chronological order in which such things are intended to take place. The process of creating a schedule — deciding how to order these tasks and how to commit resources between the variety of possible tasks — is called scheduling, and a person responsible for making a particular schedule may be called a scheduler. Making and following schedules is an ancient human activity.

<span class="mw-page-title-main">Digital calendar</span> Electronic version of a calendar

A digital calendar is a collaborative or personal time management software with a calendar that can be used to keep track of planned events. The calendar can also contain an appointment book, address book or contact list. Common features of digital calendars are that users can:

<span class="mw-page-title-main">Konpa</span> Japanese drinking gathering

Konpa (コンパ) are a type of Japanese drinking gathering held by university students in a casual drinking establishment called an izakaya, and are more relaxed than the traditional nomikai. It is often suggested that this word originally came from ‹See Tfd›German: Kompanie, English: company, or French: compagnie, although the exact root is unknown. These gatherings are intended for developing friendships or deepening relationships with members of the same affiliated group or with the opposite sex that benefit Japanese socially in their careers and in their lives.

A parent–teacher conference, parent–teacher interview, parent–teacher night, parents' evening or parent teacher meeting is a short meeting or conference between the parents and teachers of students to discuss a child's progress at school and find solutions to academic or behavioral problems. Parent–teacher conferences supplement the information conveyed by report cards by focusing on students' specific strengths and weaknesses in individual subjects and generalizing the level of inter-curricular skills and competences.

Tokyo International Conference on African Development (TICAD) is a conference held regularly with the objective "to promote high-level policy dialogue between African leaders and development partners." Japan is a co-host of these conferences. Other co-organizers of TICAD are the United Nations Office of the Special Advisor on Africa (UN-OSAA) and the United Nations Development Programme (UNDP). The series has included: TICAD I (1993); TICAD II (1998); TICAD III (2003); TICAD IV (2008); TICAD V (2013). The next conference is scheduled for Kenya in August 2016. It will be the first time the event will be held in Africa, previous conferences were all held in Japan.

A virtual event is an online event that involves people interacting in a virtual environment on the web, rather than meeting in a physical location. Virtual events are typically multi-session online events that often feature webinars and webcasts. They are highly interactive, often aiming to create as similar an experience as possible to their physical counterparts.

References

  1. Seeley, Monica (2007-06-20). "Tackling reports". The Times. London. Retrieved 2007-07-09.[ dead link ]