Records management taxonomy

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Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system. [1] [2] It is created to facilitate the correct records management policies within the organization, fulfilment of regulatory compliance, integration to operational and knowledge management systems and the search for information within the organization. It can be applied to physical and or electronic records. [1]

Disciplines and or professions may create template taxonomies which are commonly used such as for Engineering and or Pharmaceutical Research. [3] [4] However, most organizations and or business functions within an organization may define taxonomies based on organizational requirements. [1]

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<span class="mw-page-title-main">Decision support system</span> Information system that supports business or organizational decision-making activities

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In systems engineering, information systems and software engineering, the systems development life cycle (SDLC), also referred to as the application development life cycle, is a process for planning, creating, testing, and deploying an information system. The SDLC concept applies to a range of hardware and software configurations, as a system can be composed of hardware only, software only, or a combination of both. There are usually six stages in this cycle: requirement analysis, design, development and testing, implementation, documentation, and evaluation.

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<span class="mw-page-title-main">Social engineering (security)</span> Psychological manipulation of people into performing actions or divulging confidential information

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<span class="mw-page-title-main">Data modeling</span> Creating a model of the data in a system

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Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. The ISO 15489-1: 2001 standard defines records management as "[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records".

Social computing is an area of computer science that is concerned with the intersection of social behavior and computational systems. It is based on creating or recreating social conventions and social contexts through the use of software and technology. Thus, blogs, email, instant messaging, social network services, wikis, social bookmarking and other instances of what is often called social software illustrate ideas from social computing.

Enterprise content management (ECM) extends the concept of content management by adding a timeline for each content item and, possibly, enforcing processes for its creation, approval, and distribution. Systems using ECM generally provide a secure repository for managed items, analog or digital. They also include one methods for importing content to bring manage new items, and several presentation methods to make items available for use. Although ECM content may be protected by digital rights management (DRM), it is not required. ECM is distinguished from general content management by its cognizance of the processes and procedures of the enterprise for which it is created.

<span class="mw-page-title-main">SNOMED CT</span> System for medical classification

SNOMED CT or SNOMED Clinical Terms is a systematically organized computer-processable collection of medical terms providing codes, terms, synonyms and definitions used in clinical documentation and reporting. SNOMED CT is considered to be the most comprehensive, multilingual clinical healthcare terminology in the world. The primary purpose of SNOMED CT is to encode the meanings that are used in health information and to support the effective clinical recording of data with the aim of improving patient care. SNOMED CT provides the core general terminology for electronic health records. SNOMED CT comprehensive coverage includes: clinical findings, symptoms, diagnoses, procedures, body structures, organisms and other etiologies, substances, pharmaceuticals, devices and specimens.

Simple Knowledge Organization System (SKOS) is a W3C recommendation designed for representation of thesauri, classification schemes, taxonomies, subject-heading systems, or any other type of structured controlled vocabulary. SKOS is part of the Semantic Web family of standards built upon RDF and RDFS, and its main objective is to enable easy publication and use of such vocabularies as linked data.

Knowledge management software is a subset of enterprise content management software, which contains a range of software that specializes in the way information is collected, stored and/or accessed. The concept of knowledge management is based on a range of practices used by an individual, a business, or a large corporation to identify, create, represent and redistribute information for a range of purposes. Software that enables an information practice or range of practices at any part of the processes of information management can be deemed to be called information management software. A subset of information management software that emphasizes an approach to build knowledge out of information that is managed or contained is often called knowledge management software.

<span class="mw-page-title-main">Metadata</span> Data about data

Metadata is "data that provides information about other data", but not the content of the data, such as the text of a message or the image itself. There are many distinct types of metadata, including:

In software engineering, a software development process is a process of planning and managing software development. It typically involves dividing software development work into smaller, parallel, or sequential steps or sub-processes to improve design and/or product management. It is also known as a software development life cycle (SDLC). The methodology may include the pre-definition of specific deliverables and artifacts that are created and completed by a project team to develop or maintain an application.

Taxonomy is the practice and science of categorization or classification.

References

  1. 1 2 3 Choksy, Carol E B (November 2006). "8 Steps to Develop a Taxonomy" (PDF). Information Management Journal. 40 (6): 30–41.
  2. Xie, Zhong; Zhang, Jiajie (2006). "Development of A Taxonomy of Representational Affordances for Electronic Health Record System". AMIA Annu Symp Proc. 2006 (1149): 1149. PMC   1839312 . PMID   17238768.
  3. "The Engineering Taxonomy". Electrical and Computer Engineering. Oklahoma State University. Archived from the original on 18 May 2015.
  4. Chitty, Mary, ed. (June 2015). "Biopharmaceutical Glossary, Taxonomies and guide to 21st century therapeutics, technologies and trends". Needham MA: Cambridge Healthtech Institute.