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Submission Management is the art and science of collecting and managing any kind of submissions. Traditionally, submissions were collected offline i.e. in the form of 'hard' paper files or folders. However, with the recent penetration of Internet in almost every sphere of life, there has been a steady shift towards collecting electronic submissions as compared to hard copies of submissions. The Internet has also facilitated a change in the perception towards the deliverables or contents of a submission. As a result of this, submitting audio and video files, pictures and presentations in addition to standard text, word and pdf-like documents has become common in the last few years.
Managing submissions may include evaluating submissions and providing feedback to submitters, accepting or rejecting submissions or requesting submitters to make a re-submission. In some cases, a panel of experts may also be requested to assist in the evaluation of submissions by reviewing or judging them.
It is a common practice for teachers, professors and teaching assistants to get assignments and projects submitted by students, either electronically or otherwise. These assignments are graded and the students are given feedback on whatever they submitted and how can they improve it. In institutes where academic submissions are done electronically, there generally is a system (usually a web-based one) in place to assist in the collection and management of submissions.
In call-for-paper or academic conferences, prospective presenters are usually asked to submit a short abstract of their presentation or research work, which is reviewed before being accepted for the conference. Some conferences require researchers to submit a full paper of about 6–15 pages, which is peer reviewed by members of the conference's program committee and/or external reviewers chosen by them.
Most competitions and contests held world over usually have an initial screening round in which they accept nominations or entries from prospective participants. After all the nominations and entries have been received, the organizers of the competition or contest evaluate and shortlist the required number of entries on the basis of certain parameters set by them, notify the participants whose entries have been shortlisted and invite them to participate in further rounds of the competition or contest. Those whose entries were not shortlisted may also be given feedback by the organizers with a reason for the rejection and tips for improvement.
Student bodies in colleges and universities usually organize various inter-college and intra-college events and fests on an annual and/or semester basis. These events and fests are usually made up of several big and small competitions and contests, each of which generally follow a procedure as explained in the paragraph above.
Regulatory submissions in the pharmaceutical–biotechnology and medical device industry comprise documents and data that are submitted to a regulatory agency to gain approval to market new drugs, biologics and devices but also when modifications are introduced in registered data (variations). The documentation represents years of research and includes multi-disciplinary information (including preclinical and clinical data) regarding the safety and efficacy of a compound. The regulatory process varies from country to country and involves numerous interactions between the submitting company (sponsor) and the regulatory authority (agency). Many regulatory agencies accept electronic submissions in conjunction with or in lieu of submitting paper.
Human resource departments collect résumés and CVs as a part of processing job applications. Applicants submit their résumés either via email, on the website of their prospective employer or on employment websites that help connect job seekers and employers.
In contemporary art, curators often select and interpret works of art created by various artists. Before the popularity of the Internet, this was often done in person but these days some curators prefer artists submitting pictures of their work over email or by other electronic means for an initial screening. If the curator likes a particular work of art, he may electronically communicate his desire to work with the artist after verifying that the picture is indeed of his work.[ citation needed ]
Models create and maintain portfolios which they use to showcase themselves during the process of getting selected for various fashion shows, advertisements and other events in the fashion industry. Those who are responsible for taking a decision on which models to choose usually ask prospective models to submit their portfolios with them. They take their decision after evaluating all the portfolios available with them.[ citation needed ]
Journalists and writers (full-time as well as freelancers) usually submit their articles and reports to editors of magazines, journals, newspapers and news channels who then select which ones will be published and/or telecasted and which ones won't be. At times, editors even provide feedback to the authors of reports with an intention of seeking pre-publication improvement.
Most government procedures demand the filling up of a form, either electronically or on paper. Citizens submit their forms to the desired government agency by their preferred mode of communication after which the agency performs an initial verification during which they may contact the concerned person for further information, data or correction of errors. After the verification stage, the forms are marked for processing and the concerned person is intimated once the processing is over. The processing stage may involve external or sister agencies too.
As companies, agencies and institutes move towards electronic submissions, a lot of complexity has been added in the submission management domain. In the paper world, much of the effort of managing a submission involves printing and collating volumes of information but with electronic submissions, it becomes increasingly difficult to efficiently manage the tens and thousands of submissions coming from different sources, in different formats at different times. As a result, many agencies are in the process of trying to implement global standards for submission formats and standards.
One example of this is the standards put forth by the International Conference on Harmonization (ICH) in the context of the pharmaceuticals industry. The ICH has developed the electronic Common Technical Document (eCTD) to promote harmonization of regulatory submissions in electronic format across various regions (United States, Europe and Japan). [1]
Email is by-far the most popular mode for collecting and managing electronic submissions and post for paper submissions.[ citation needed ] Since, both these processes are manual to quite an extent, they often lead to delays, inconsistencies and mishaps. In some setups, there are tailor-made systems that help collectors of submissions to some extent but they often fail owing to their ultra specific nature.
The key to successful submission management involves tracking each submission as well as all its versions and sub-parts that may be related to it or dependent on it. In addition to planning and tracking submission content, it is also important to manage and allocate resources effectively based on workload, skill sets and availability. Submission collectors may seek the help of expert reviewers or judges in such cases. All these reasons have motivated many companies and researchers to begin looking at submission management as a formal discipline and to start analyzing metrics behind various submission processes.[ citation needed ]
Certain software vendors have begun developing submission management systems to assist submission collectors in the automation, tracking and management of complex submission processes. Most of these systems are web based and accessible from any device with a browser and an Internet connection. However, a majority of these systems are application specific and cannot be applied to all submission management scenarios. This means that a lot of work needs to be done in this field before we have good and reliable submission management systems that are suitable and usable in every context of submission management.
An electronic portfolio is a collection of electronic evidence assembled and managed by a user, usually on the Web. Such electronic evidence may include input text, electronic files, images, multimedia, blog entries, and hyperlinks. E-portfolios are both demonstrations of the user's abilities and platforms for self-expression. If they are online, users can maintain them dynamically over time.
Good manufacturing practices (GMP) are the practices required in order to conform to the guidelines recommended by agencies that control the authorization and licensing of the manufacture and sale of food and beverages, cosmetics, pharmaceutical products, dietary supplements, and medical devices. These guidelines provide minimum requirements that a manufacturer must meet to assure that their products are consistently high in quality, from batch to batch, for their intended use. The rules that govern each industry may differ significantly; however, the main purpose of GMP is always to prevent harm from occurring to the end user. Additional tenets include ensuring the end product is free from contamination, that it is consistent in its manufacture, that its manufacture has been well documented, that personnel are well trained, and that the product has been checked for quality more than just at the end phase. GMP is typically ensured through the effective use of a quality management system (QMS).
Electronic assessment, also known as digital assessment, e-assessment, online assessment or computer-based assessment, is the use of information technology in assessment such as educational assessment, health assessment, psychiatric assessment, and psychological assessment. This covers a wide range of activity ranging from the use of a word processor for assignments to on-screen testing. Specific types of e-assessment include multiple choice, online/electronic submission, computerized adaptive testing such as the Frankfurt Adaptive Concentration Test, and computerized classification testing.
A subscription-based product of the International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (ICH), MedDRA or Medical Dictionary for Regulatory Activities is a clinically validated international medical terminology dictionary-thesaurus used by regulatory authorities and the biopharmaceutical industry during the regulatory process, from pre-marketing to post-marketing activities, and for safety information data entry, retrieval, evaluation, and presentation. Also, it is the adverse event classification dictionary.
The Common Technical Document (CTD) is a set of specifications for an application dossier for the registration of Medicines and designed to be used across Europe, Japan and the United States and beyond.
Medical practice management software (PMS) is a category of healthcare software that deals with the day-to-day operations of a medical practice including veterinarians. Such software frequently allows users to capture patient demographics, schedule appointments, maintain lists of insurance payors, perform billing tasks, and generate reports.
The International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (ICH) is an initiative that brings together regulatory authorities and pharmaceutical industry to discuss scientific and technical aspects of pharmaceutical product development and registration.
Abstract management is the process of accepting and preparing abstracts for presentation at an academic conference. The process consists of either invited or proffered submissions of the abstract or summary of work. The abstract typically states the hypothesis, tools used in research or investigation, data collected, and a summary or interpretation of the data.
The electronic common technical document (eCTD) is an interface and international specification for the pharmaceutical industry to agency transfer of regulatory information. The specification is based on the Common Technical Document (CTD) format and was developed by the International Council for Harmonisation (ICH) Multidisciplinary Group 2 Expert Working Group.
Drug Master File or DMF is a document prepared by a pharmaceutical manufacturer and submitted solely at its discretion to the appropriate regulatory authority in the intended drug market. There is no regulatory requirement to file a DMF. However, the document provides the regulatory authority with confidential, detailed information about facilities, processes, or articles used in the manufacturing, processing, packaging, and storing of one or more human drugs. Typically, a drug master file is filed when two or more firms work in partnership on developing or manufacturing a drug product. The DMF filing allows a firm to protect its intellectual property from its partner while complying with regulatory requirements for disclosure of processing details.
Interactive customer evaluation (ICE) is commonly implemented in web-based applications. Its purpose is to provide feedback. The term does not refer to a commercial application.
The following outline is provided as an overview of and topical guide to clinical research:
Regulated Product Submission (RPS) is a Health Level Seven (HL7) standard designed to facilitate the processing and review of regulated product information. RPS is being developed in response to performance goals that the U.S. Food and Drug Administration (FDA) is to achieve by 2012, as outlined in the Prescription Drug User Fee Act (PDUFA). In addition to the U.S., regulatory agencies from Europe, Canada, and Japan are at varying levels of interest and participation. Currently, the second release of RPS is in development.
An electronic submission refers to a manuscript submitted by electronic means: that is, via e-mail or a web form on the Internet, or on an electronic medium such as a compact disc, a hard disk or a USB flash drive. Traditionally, a manuscript referred to anything that was explicitly "written by hand". However, in popular usage and especially in the context of computers and the Internet, the term "manuscript" may even refer to documents typed out or prepared on typewriters and computers and can be extended to digital photographs and videos, and online surveys too. In other words, any manuscript prepared and submitted online can be considered to be an electronic submission.
A submission management system is a software system, also known as submission processing, that streamlines and eases out the collection, tracking and management of electronic submissions. Information can be received, authenticated, tracked, stored, and distributed electronically. Submission management systems can be web-based system operating in a browser environment, a COTS based product, or may also be in the form of a desktop application. Submissions are completed electronically creating an efficient real-time process that saves time for both the submitter and recipient. Usually a submission management system can take in a high volume of data at fast rate.
Banking business process outsourcing or banking BPO is a highly specialized sourcing strategy used by banks and lending institutions to support the business acquisition and account servicing activities associated with the customer lending lifecycle. These specific BPO services are usually offered through multi-year service-level agreements for all or portions of the credit card lending, consumer lending or commercial lending segments of the financial services market. Some larger financial services organizations choose to extend their sourcing strategy to include other outsourced services such as ITO systems and software, human resources outsourcing and benefits services, finance and accounting outsourcing (FAO) services, procurement or training outsourcing.
In order to comply with government regulatory requirements pertinent to clinical trials, every organization involved in clinical trials must maintain and store certain documents, images and content related to the clinical trial. Depending on the regulatory jurisdiction, this information may be stored in the trial master file or TMF, which today takes the form of an electronic trial master file (eTMF). The International Conference on Harmonization (ICH) published a consolidated guidance for industry on Good Clinical Practice in 1996 with the objective of providing a unified standard for the European Union, Japan, and the United States of America to facilitate mutual acceptance of clinical data by the regulatory authorities in those jurisdictions. This guidance document established the requirement across all ICH regions to establish trial master files containing essential documents that individually and collectively permit evaluation of the conduct of a trial and the quality of the data produced.[2] In some jurisdictions, for example the USA, there is no specific requirement for a trial master file. However, if the regulatory authority requires ICH GCP to be followed, then there is consequently a requirement to create and maintain a trial master file.[2]
A virtual learning environment (VLE) in educational technology is a web-based platform for the digital aspects of courses of study, usually within educational institutions. They present resources, activities, and interactions within a course structure and provide for the different stages of assessment. VLEs also usually report on participation and have some level of integration with other institutional systems. In North America, VLE's are often referred to as Learning Management Systems (LMS).
Diary studies is a research method that collects qualitative information by having participants record entries about their everyday lives in a log, diary or journal about the activity or experience being studied. This collection of data uses a longitudinal technique, meaning participants are studied over a period of time. This research tool, although not being able to provide results as detailed as a true field study, can still offer a vast amount of contextual information without the costs of a true field study. Diary studies are also known as experience sampling or ecological momentary assessment (EMA) methodology.
Grievance Redressal is a management- and governance-related process used commonly in India. While the term "Grievance Redressal" primarily covers the receipt and processing of complaints from citizens and consumers, a wider definition includes actions taken on any issue raised by them to avail services more effectively.