Freepost

Last updated
"Use this card to order - it requires no postage" c.1949 Sun ripened dates (80320).jpg
"Use this card to order - it requires no postage" c.1949

Freepost is a postal service provided by various postal administrations, whereby a person sends mail without affixing postage, and the recipient pays the postage when collecting the mail. Freepost differs from self-addressed stamped envelopes, courtesy reply mail, and metered reply mail in that the recipient of the freepost pays only for those items that are actually received, rather than for all that are distributed. Freepost of preprinted cards issued by businesses is also different from postal stationery sold by postal administrations.

Contents

Uses

In one use of freepost, a business sends bulk mail to potential customers, the bulk mail including envelopes or postcards that potential customers can return to the business by freepost. In another use, magazines include subscription cards that potential subscribers can return by freepost. In another use, a seller can provide a merchandise return label bearing the appropriate freepost indicia (as described below) to a customer so that the customer can return the item to the seller by freepost upon issuance of a Return Merchandise Authorization.

A non-commercial use would be to return lost items belonging to a business. The item will have printed on the back "if found please return by freepost to <address>". For example, UK's NHS worker's RFID access cards can be returned by freepost if lost & found.

By country

Australia

In Australia, freepost is called Reply Paid. Specially printed envelopes are used, with the permit holder's address, the words "Reply Paid" with an authorization number. The stamp is replaced by three vertical black stripes and a postal bar code. The permit holder pays the postage plus a fee to the postal authority. The customer may also write the Reply Paid envelope out by hand. [1] The delivery address is printed on the top left hand corner of the envelope. The delivery address may be the same as the postcode

No stamp required if posted in Australia
  . .   . .  
  . .   . .  
  . .   . .  
  . .   . .  
  . .   . .  
Delivery Address:
PO Box 1435
ALEXANDRIA NSW 1435


An important customer could have an RP number the same as the post code and the delivery address PO Box, to minimize errors even more.

Red Cross
Reply Paid 1435
ALEXANDRIA NSW 1435

Canada

To coordinate service with the United States, Canada Post uses the same terminology and the same standards as the USPS (as explained below), with the exception of the use of Canadian Postal codes.

United States

Business Reply Mail Business Reply Mail.svg
Business Reply Mail

In the United States, the United States Postal Service refers to freepost as business reply mail. A mailer wishing to receive mail by freepost must obtain a business reply permit and design the envelopes, postcards, or labels according to the standards specified by the USPS, including the use of an appropriate FIM B or C code. The address on the envelope, postcard, or label is the same as the address for regular mail, except that the ZIP+4 code is different. In some large cities, business reply mail has its own five-digit ZIP code or codes (e.g., 20077 and 20078 in Washington, D.C.). The envelope or postcard also includes space for the business reply permit number.

United Kingdom

In the United Kingdom, Royal Mail offers a variety of services. The most expensive service, Freepost Name, enables a customer to purchase a licence to a name which allows the public to send mail to the organisation free of charge using any envelope, and with the Freepost Name handwritten or printed. Only the licensed name is required on the envelope, not the postal address. In addition, Royal Mail offers a range of business reply services enabling a business to provide their customers with pre-printed envelopes in order to send mail to the business free of charge, including: Freepost Standard, Freepost Plus, Business Reply Standard, Business Reply Plus. [2]

New Zealand

In NZ, freepost envelopes can be hand addressed by the sender; this simply requires including the word ‘FREEPOST’ and the recipient's name or permit number as part of the address. (This technique can not be used to send mail to merely anyone, who would then have to pay for it; the permit number and the recipient address must match for the recipient to be billed.)

The Netherlands

In the Netherlands, freepost is addressed exactly the same as normal mail. The recipient needs a special address: an answering number (antwoordnummer in Dutch). The sender can distinguish these addresses because they include the word 'antwoordnummer' and may choose whether or not to use a stamp. When no stamp is used, the recipient pays the costs plus a fee, but when the sender uses a stamp, no extra costs are made.

Finland

In Finland, there are two types of freepost. In the first one, which is used on orders that a company has sent and the customer wants to return it (for example, an order from an e-commerce store), the customer can use the same envelope the company sent and simply write PALAUTUS or ASIAKASPALAUTUS ('RETURN' or 'CUSTOMER RETURN'). The company must have a contract with the Finnish postal service Itella.

The other option is to use following form:

Company name
Tunnus: 12345
00003 VASTAUSLÄHETYS

Where tunnus means 'code' and vastauslähetys means 'return delivery'. Postal code is always same for these deliveries. There is usually some text indicating that postage is paid on the upper-right corner. (where stamp would be located) Companies can, however design this text, or image, themselves to match the company logo instead of using the standard one. The company must also have contract with Itella. The address may be handwritten by the customer.

Germany

Post Card for ordering a trial packet, where the fee for the post card delivery is paid by the recipient. Werbeantwort-Postkarte, anonymisiert.png
Post Card for ordering a trial packet, where the fee for the post card delivery is paid by the recipient.

Where the stamp would be affixed normally on the envelope, a box with the words "Porto zahlt Empfänger" ("postage paid by recipient") or "Bitte frankieren, falls Marke zur Hand" ("please place a stamp if one is at hand") is printed. The recipient then has the choice to accept or deny the envelope upon delivery. The sentence "Porto zahlt Empfänger" can be written on the envelope by the sender, too, if they don't want to pay for the postage - though the recipient is not forced to accept and pay for the postage so that the system cannot be misused by senders. If neither the sender nor the recipient wants to pay for the postage, the envelope and its contents will be destroyed.

More generally

Other countries use freepost as well, although the envelope designs required by those countries' postal authorities differ widely from that described above. A freepost address may have a special freepost number for use along with, or instead of, the address for regular mail.

International Business Reply Service (IBRS)

Example of an International Business Reply Service envelope that would be accepted by the United States Postal Service for free delivery to addresses outside the USA. International Business Reply Service.jpg
Example of an International Business Reply Service envelope that would be accepted by the United States Postal Service for free delivery to addresses outside the USA.

International freepost also exists and is known variously as 'International Business Reply Service', ‘International Business Reply Mail’, 'International Business Response Service', 'IBRS' and, in French, Correspondance Commerciale-Réponse Internationale (CCRI). Like USPS business reply mail, international business reply mail must conform to certain format requirements, including the prominent notice "REPONSE PAYEE" (French for "reply paid"), and a number indicating the account that will pay for the postage. [4] [3] International Business Reply Service is a convenient way for international customers to reply to the sender with pre-paid cards and envelopes, at no cost to them.

Related Research Articles

An international reply coupon (IRC) is a coupon that can be exchanged for one or more postage stamps representing the minimum postage for an unregistered priority airmail letter of up to twenty grams sent to another Universal Postal Union (UPU) member country. IRCs are accepted by all UPU member countries.

<span class="mw-page-title-main">Letter (message)</span> Written message from one to another

A letter is a written message conveyed from one person to another through a medium. Something epistolary means that it is a form of letter writing. The term usually excludes written material intended to be read in its original form by large numbers of people, such as newspapers and placards, although even these may include material in the form of an "open letter". The typical form of a letter for many centuries, and the archetypal concept even today, is a sheet of paper that is sent to a correspondent through a postal system. A letter can be formal or informal, depending on its audience and purpose. Besides being a means of communication and a store of information, letter writing has played a role in the reproduction of writing as an art throughout history. Letters have been sent since antiquity and are mentioned in the Iliad. Historians Herodotus and Thucydides mention and use letters in their writings.

<span class="mw-page-title-main">Postage stamp</span> Small piece of paper that is displayed on an item of mail as evidence of payment for postage

A postage stamp is a small piece of paper issued by a post office, postal administration, or other authorized vendors to customers who pay postage. Then the stamp is affixed to the face or address-side of any item of mail—an envelope or other postal cover —which they wish to send. The item is then processed by the postal system, where a postmark or cancellation mark—in modern usage indicating date and point of origin of mailing—is applied to the stamp and its left and right sides to prevent its reuse. Next the item is delivered to its addressee.

<span class="mw-page-title-main">United States Postal Service</span> Independent agency of the U.S. federal government

The United States Postal Service (USPS), also known as the Post Office, U.S. Mail, or Postal Service, is an independent agency of the executive branch of the United States federal government responsible for providing postal service in the U.S., its insular areas, and its associated states. It is one of the few government agencies explicitly authorized by the Constitution of the United States. The USPS, as of 2021, has 516,636 career employees and 136,531 non-career employees.

<span class="mw-page-title-main">Mail</span> System for transporting documents and other small packages

The mail or post is a system for physically transporting postcards, letters, and parcels. A postal service can be private or public, though many governments place restrictions on private systems. Since the mid-19th century, national postal systems have generally been established as a government monopoly, with a fee on the article prepaid. Proof of payment is usually in the form of an adhesive postage stamp, but a postage meter is also used for bulk mailing.

<span class="mw-page-title-main">Postcard</span> Type of postal stationery

A postcard or post card is a piece of thick paper or thin cardboard, typically rectangular, intended for writing and mailing without an envelope. Non-rectangular shapes may also be used but are rare.

<span class="mw-page-title-main">Envelope</span> Stationery item used for flat mail

An envelope is a common packaging item, usually made of thin, flat material. It is designed to contain a flat object, such as a letter or card.

<span class="mw-page-title-main">Postal card</span>

Postal cards are postal stationery with an imprinted stamp or indicium signifying the prepayment of postage. They are sold by postal authorities. On January 26, 1869, Dr. Emanuel Herrmann of Austria described the advantages of a Correspondenz Karte. By October 1, 1869 the world's first postal card was produced by Austria-Hungary. They caught on quickly. By the end of 1870, Great Britain, Finland, Switzerland and Württemberg joined the countries issuing postal cards. In the United States, they were first produced in 1873. Some of the forms taken by postal cards include the regular single card which may be commemorative or definitive, attached message-reply cards, airmail postal cards, and official postal cards used for official government business with a "penalty for private use".

The Private Express Statutes (PES) are a group of United States federal civil and criminal laws placing various restrictions on the carriage and delivery of letters by all organizations other than the United States Postal Service.

<span class="mw-page-title-main">Registered mail</span> Postal service

Registered mail is a mail service offered by postal services in many countries which allows the sender proof of mailing via a mailing receipt and, upon request, electronic verification that an article was delivered or that a delivery attempt was made. Depending on the country, additional services may also be available, such as:

Franking comprises all devices, markings, or combinations thereof ("franks") applied to mails of any class which qualifies them to be postally serviced. Types of franks include uncanceled and precanceled postage stamps, impressions applied via postage meter, official use "Penalty" franks, Business Reply Mail (BRM), and other permit Imprints (Indicia), manuscript and facsimile "franking privilege" signatures, "soldier's mail" markings, and any other forms authorized by the 192 postal administrations that are members of the Universal Postal Union.

Poste restante, also known as general delivery in North American English, is a service where the post office holds the mail until the recipient calls for it. It is a common destination for mail for people who are visiting a particular location and have no need, or no way, of having mail delivered directly to their place of residence at that time.

<span class="mw-page-title-main">Post office box</span> Rented mailbox at a post office

A post office box is a uniquely addressable lockable box located on the premises of a post office.

A self-addressed stamped envelope (SASE), stamped self-addressed envelope (SSAE), or stamped addressed envelope (SAE) is an envelope with the sender's name and address on it, plus affixed paid postage, that is mailed to a company or private individual.

<span class="mw-page-title-main">Postage meter</span> Machine for printing proof of postage payment

A postage meter or franking machine is a mechanical device used to create and apply physical evidence of postage to mailed items. Postage meters are regulated by a country's postal authority. A postage meter imprints an amount of postage, functioning as a postage stamp, a cancellation and a dated postmark all in one. The meter stamp serves as proof of payment and eliminates the need for adhesive stamps.

<span class="mw-page-title-main">Facing Identification Mark</span>

The Facing Identification Mark, or FIM, is a bar code designed by the United States Postal Service to assist in the automated processing of mail. The FIM is a set of vertical bars printed on the envelope or postcard near the upper edge, just to the left of the postage area. The FIM is intended for use primarily on preprinted envelopes and postcards and is applied by the company printing the envelopes or postcards, not by the USPS.

Courtesy reply mail, or CRM, is a type of mail in which a business sends pre-printed, self-addressed envelopes or postcards to customers, who then affix postage stamps to the envelopes or postcards and mail them back to the business. The business can also disseminate the envelopes or postcards with stamps affixed, similarly to metered reply mail.

Metered reply mail, or MRM, is a type of mail in which a business sends pre-printed, self-addressed envelopes or postcards to customers, with postage prepaid on the envelopes or postcards with a postage meter. It is thus similar to courtesy reply mail with a postage stamp already affixed.

Click-N-Ship is a service offered by the United States Postal Service that allows customers to create pre-paid Priority Mail shipping labels on ordinary printer paper. The labels include delivery confirmation numbers to track date and time of delivery or attempted delivery. Other than the cost of postage, there is no fee to create labels for Priority Mail, Priority Mail Express, Global Priority Mail, or Global Express Mail if the sender uses USPS Flat Rate envelopes or boxes.

<span class="mw-page-title-main">Hrvatska pošta</span>

HP-Hrvatska pošta d.d., founded in 1999, is a state-owned joint-stock company in Croatia that performs postal and payment transactions. It is the national postal operator of the Republic of Croatia.

References

  1. "Reply paid at a glance" (PDF). AusPost. Archived (PDF) from the original on 1 July 2017. Retrieved 17 December 2018.
  2. "Royal Mail Response Services User Guide" (PDF). Royal Mail. Archived (PDF) from the original on 6 October 2021. Retrieved 6 October 2021.
  3. 1 2 "International Business Reply Service". Archived from the original on 2016-06-01. Retrieved 2016-06-01.
  4. USPS (2010). "International Mail Manual". Archived from the original on September 1, 2011. Retrieved September 2, 2011, §382.

See also