Miller Act

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Construction of the Pentagon, 1942. Pentagon construction.jpg
Construction of the Pentagon, 1942.

The Miller Act (ch. 642, Sec. 1-3, 49 stat. 793,794, codified as amended in Title 40 of the United States Code) [1] requires prime contractors on some government construction contracts to post bonds guaranteeing both the performance of their contractual duties and the payment of their subcontractors and material suppliers.

Contents

The Act was originally enacted as the Heard Act in 1894. [2] That act established a single performance and payment bond that "did afford some protection to... unpaid subcontractors and materialmen, but it was fraught with substantive and procedural limitations," [3] and it was superseded by the Miller Act of 1935. [4]

Background and purpose

The Miller Act addresses two concerns that would otherwise exist in the performance of federal government construction projects:

  1. Performance Bonds: The contractor's abandonment or other nonperformance of a government job may cause critical delays and added expense in the government procurement process. The bonding process helps weed out irresponsible contractors who may be unable to obtain bonds, and the bond itself will defray the government's cost of substitute performance in the event of default. The subrogration right of the bond surety against the contractor, i.e., the right of the surety to sue the contractor and any principals who may have guaranteed the bond, is a deterrent to nonperformance.
  2. Payment Bonds: Subcontractors and material suppliers would otherwise be reluctant to work on such projects (knowing that sovereign immunity prevents the establishment of a mechanic's lien), diminishing competition and driving up construction costs.

Summary

Application

The Miller Act applies to contracts awarded for the construction, alteration, or repair of any public building or public work of the United States Federal government. [5] While the Act provides that the bonds must be posted on contracts exceeding $100,000, Federal Acquisition Regulation (FAR) Part 28 requires the bonds only on contracts that exceed $150,000. [6]

The Act requires the Federal Acquisition Regulations to establish alternative payment protections for contracts in excess of $30,000 but not exceeding $150,000, with the contract-specific protection to be determined by the contracting officer. [7] While the Miller Act applies only to federal contracts, state legislatures throughout the United States have enacted "Little Miller Acts" that establish similar requirements for state contracts.

Posting of performance bonds

Once contract is awarded, the contractor must furnish the government a performance bond issued by a surety satisfactory to the officer awarding the contract, in an amount the contracting officer considers adequate, for the protection of the Government. [8]

Posting of payment bonds

The contractor must also furnish a payment bond with a surety satisfactory to the contracting officer for the protection of all persons supplying labor and material in carrying out the work provided for in the contract for the use of each person. The amount of the payment bond generally must equal the total amount payable by the terms of the contract. [9]

Enforcement on payment bonds

A subcontractor or material supplier that has not been paid, within 90 days of the day on which he last furnished labor or materials for which the claim is made, may bring a civil action on the payment bond for the amount unpaid at the time the suit is brought. [10]

The suit must be brought no later than one year after the day on which the last of the labor was performed or material was supplied by the person bringing the action. [11]

The agency issuing the contract is required to provide a copy of the payment bond, which identifies the surety, which would be the defendant in an enforcement action, upon the presentation of an affidavit indicating the person requesting the copy has not been paid for labor or materials furnished under the contract. [12]

A person having a direct contractual relationship with a subcontractor, but no contractual relationship, express or implied, with the contractor furnishing the payment bond, may bring a civil action on the payment bond on giving written notice to the contractor within 90 days from the date on which the person did or performed the last of the labor or furnished or supplied the last of the material for which the claim is made. The action must state with substantial accuracy the amount claimed and the name of the party to whom the material was furnished or supplied or for whom the labor was done or performed. [13]

Waiver of payment bond rights

A waiver of the right to pursue a payment bond action under the Act by a person supplying labor or materials is void unless it was executed in writing, signed by the person whose right is to be waived, and executed after the labor or materials have been supplied. [14]

Related Research Articles

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A subcontractor is a person or business that undertakes to perform part or all of the obligations of another's contract.

An independent contractor is a person, business, or corporation that provides goods or services under a written contract or a verbal agreement. Unlike employees, independent contractors do not work regularly for an employer but work as required, when they may be subject to law of agency. Independent contractors are usually paid on a freelance basis. Contractors often work through a limited company or franchise, which they themselves own, or may work through an umbrella company.

A performance bond, also known as a contract bond, is a surety bond issued by an insurance company or a bank to guarantee satisfactory completion of a project by a contractor. The term is also used to denote a collateral deposit of good faith money, intended to secure a futures contract, commonly known as margin.

A mechanic's lien is a security interest in the title to property for the benefit of those who have supplied labor or materials that improve the property. The lien exists for both real property and personal property. In the realm of real property, it is called by various names, including, generically, construction lien. The term "lien" comes from a French root, with a meaning similar to link, which is itself ultimately descended from the Latin ligamen, meaning "bond" and ligare, meaning "to bind". Mechanic's liens on property in the United States date from the 18th century.

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A fidelity bond or fidelity guarantee is a form of insurance protection that covers policyholders for losses that they incur as a result of fraudulent acts by specified individuals. It usually insures a business for losses caused by the dishonest acts of its employees.

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A changes clause, in government contracting, is a required clause in United States government construction contracts.

A payment bond is a surety bond posted by a contractor to guarantee that its subcontractors and material suppliers on the project will be paid. They are required in contracts over $35,000 with the Federal Government and must be 100% of the contract value. They are often required in conjunction with performance bonds.

<span class="mw-page-title-main">Little Miller Act</span> State legislation in the United States

A "Little Miller Act" is a U.S. state statute, based upon the federal Miller Act, that requires prime contractors on state construction projects to post bonds guaranteeing the performance of their contractual duties and/or the payment of their subcontractors and material suppliers.

Retainage is a portion of the agreed upon contract price deliberately withheld until the work is substantially complete to assure that contractor or subcontractor will satisfy its obligations and complete a construction project. A retention is money withheld by one party in a contract to act as security against incomplete or defective works. They have their origin in the British construction industry Railway Mania of the 1840s but are now common across the industry, featuring in the majority of construction contracts. A typical retention rate is 5% of which half is released at completion and half at the end of the defects liability period. There has been criticism of the practice for leading to uncertainty on payment dates, increasing tensions between parties and putting monies at risk in cases of insolvency. There have been several proposals to replace the practice with alternative systems.

References

  1. 40 U.S.C.   §§ 3131 3134 (formerly 40 U.S.C.   §§ 270a 270d)
  2. Aug. 13, 1894, C. 280, § 1, 28 Stat. 278.
  3. Wallick, Robert D., and Stafford, John A., "The Miller Act: Enforcement of the Payment Bond" in Law and Contemporary Problems, 1964
  4. Schubert L. (2003). Q&A: The Legal Basics of Surety Bonds [ permanent dead link ]. Construction Executive
  5. 40 U.S.C.   § 3131(b)
  6. "28.000 Scope of part". Archived from the original on 2011-09-28. Retrieved 2011-08-09.
  7. 40 U.S.C.   § 3132
  8. 40 U.S.C.   § 3131(b)(1)
  9. 40 U.S.C.   § 3131(b)(2)
  10. 40 U.S.C.   § 3133(b)(1)
  11. 40 U.S.C.   § 3133(b)(4)
  12. 40 U.S.C.   § 3133(a)
  13. 40 U.S.C.   § 3133(b)(2)
  14. 40 U.S.C.   § 3133(c)