Project accounting

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Project accounting is a type of managerial accounting oriented toward the goals of project management and delivery. It involves tracking, reporting, and analyzing financial results and implications, [1] and sometimes the creation of financial reports designed to track the financial progress of projects; the information generated by this analysis is used to aid project management. [2]

Contents

While project accounting was traditionally used for large construction, engineering, and government projects, it has now expanded into several other sectors.[ citation needed ] It is commonly used by government contractors, where the ability to account for costs by contract (and sometimes contract line item [CLIN]) can be a requirement for interim payments. [3] A specialized form of project accounting, production accounting, is used by production studios to track an individual movie or television episode's costs. [3]

The capital budget processes of large corporations and governmental entities are chiefly concerned with major investment projects, which typically have significant upfront costs and benefits realized over the long term. Investment "go/no-go" decisions are largely based on net present value assessments; project accounting and cost/benefit analyses provide vital feedback on the quality of those decisions. [3]

Practice

Projects (which may be independent undertakings or occur as part of a larger program) differ from a company's routine activities in a number of ways: they frequently involve efforts across departmental boundaries, and their budgets may be revised many times over the course of their execution (which can range from days to years). [4] Accordingly, in a project accounting paradigm, certain projects are considered separate entities in the course of working on products which require separate financial management, a task for which existing management accounting and financial accounting techniques are often insufficient. [1]

Project accounting (which involves elements of management accounting and financial accounting) is differentiated by a number of unique practices:

The role of a project accountant depends on a project's needs. They often monitor the financial progress of projects, investigate variance, and approve expenses, while ensuring that project billings are issued to customers and payments are collected. [5] Project accountants play a dual role of gatekeeper (reporting a view of how the project is tracking financially) and advisor (advising the project team on the financial treatment and implications of decisions). The project accountant can also act as a liaison between the project itself and the business's financial or accounting departments. [6]

Where labor costs are a significant portion of the overall project cost, it is usually necessary for employees to fill out timesheets in order to generate the data to allocate project costs. [7] [8]

Percentage of completion

Percentage-of-completion is frequently independently assessed by a project manager, program management officer (PMO), or project accountant. This measurement includes the continuous recognition of revenue related to longer-term projects; by doing this, the seller is able to identify gains or losses relevant to a project in every active accounting period. Funding advances, and budget-to-actual-cost variances, are calculated using the project budget adjusted to percent-of-completion. [7] [9]

While the percentage-of-completion method permits companies to track profits while progress is made toward completing projects, this method cannot be used effectively when uncertainties exist about the percentage of completion or remaining costs. [9] The percentage-of-completion may be measured in any of the resulting ways: [9]

Cost-to-cost method

In the cost-to-cost method, a project's cost to date is compared to the total expected cost of the project. The costs of products already bought for a contract, but not installed, should not be added in calculating the percentage of completion (unless they were specifically obtained for that contract). Furthermore, the cost of equipment is assigned over the course of the contract, rather than directly, unless title to the supplies is being transported to the customer. [9]

Efforts-expended method

In the efforts-expended method, the share of effort consumed to date is compared to the total effort expected for the project. For example, the completion percentage may be established on direct work hours, machine hours, or quantities of material. [9]

Units-of-delivery-method

In the units-of-delivery method, the portion of units delivered to the buyer is compared to the overall number of units to be delivered under the terms of a contract. [10] This method, obviously, can only be used on projects consisting of the delivery of multiple units. The calculations involve revenue (the contract price of units delivered) and expenses (the costs that can be reasonably allocated to the units delivered). [9]

Production accounting

Production accounting is used to manage finances and financial records in the film industry and television production. Production accountants work in close association with the producer and the production office. [11]

See also

Related Research Articles

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<span class="mw-page-title-main">Management accounting</span> Field of business administration, part of the internal accounting system of a company

In management accounting or managerial accounting, managers use accounting information in decision-making and to assist in the management and performance of their control functions.

<span class="mw-page-title-main">Inventory</span> Goods held for resale

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<span class="mw-page-title-main">Depreciation</span> Decrease in asset values, or the allocation of cost thereof

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<span class="mw-page-title-main">Budget</span> Balance sheet or statement of estimated receipts and expenditures

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<span class="mw-page-title-main">Activity-based costing</span> Method of apportioning costs

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<span class="mw-page-title-main">Throughput accounting</span> Principle of management accounting

Throughput accounting (TA) is a principle-based and simplified management accounting approach that provides managers with decision support information for enterprise profitability improvement. TA is relatively new in management accounting. It is an approach that identifies factors that limit an organization from reaching its goal, and then focuses on simple measures that drive behavior in key areas towards reaching organizational goals. TA was proposed by Eliyahu M. Goldratt as an alternative to traditional cost accounting. As such, Throughput Accounting is neither cost accounting nor costing because it is cash focused and does not allocate all costs to products and services sold or provided by an enterprise. Considering the laws of variation, only costs that vary totally with units of output e.g. raw materials, are allocated to products and services which are deducted from sales to determine Throughput. Throughput Accounting is a management accounting technique used as the performance measure in the Theory of Constraints (TOC). It is the business intelligence used for maximizing profits, however, unlike cost accounting that primarily focuses on 'cutting costs' and reducing expenses to make a profit, Throughput Accounting primarily focuses on generating more throughput. Conceptually, Throughput Accounting seeks to increase the speed or rate at which throughput is generated by products and services with respect to an organization's constraint, whether the constraint is internal or external to the organization. Throughput Accounting is the only management accounting methodology that considers constraints as factors limiting the performance of organizations.

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Construction accounting is a form of project accounting applied to construction projects. See also production accounting. Construction accounting is a vitally necessary form of accounting, especially when multiple contracts come into play. The construction field uses many terms not used in other forms of accounting, such as "draw" and progress billing. Construction accounting may also need to account for vehicles and equipment, which may or may not be owned by the company as a fixed asset. Construction accounting requires invoicing and vendor payment, more or less as to the amount of business done.

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Job costing is accounting which tracks the costs and revenues by "job" and enables standardized reporting of profitability by job. For an accounting system to support job costing, it must allow job numbers to be assigned to individual items of expenses and revenues. A job can be defined to be a specific project done for one customer, or a single unit of product manufactured, or a batch of units of the same type that are produced together.

Percentage of completion (PoC) is an accounting method of work-in-progress evaluation, for recording long-term contracts. GAAP allows another method of revenue recognition for long-term construction contracts, the completed-contract method.

A glossary of terms relating to project management and consulting.

The following outline is provided as an overview of and topical guide to project management:

The following is a glossary of terms relating to construction cost estimating.

Standard cost accounting is a traditional cost accounting method introduced in the 1920s, as an alternative for the traditional cost accounting method based on historical costs.

Udom Gabriel Emmanuel//(listen) is a Nigerian politician who is currently the Governor of Akwa Ibom State, in office since 29 May 2015. He contested for the office of governor in the April 2015 elections on the platform of People's Democratic Party. He was re-elected as the governor of Akwa Ibom State on 29 May 2019.

References

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  3. 1 2 3 4 5 "Software Guide and Definitions". Accounting Software Experts. 2015. Archived from the original on 2016-06-16.
  4. Rothergill, Rik (4 March 2014). "Abel's Project Accounting". Abel Software. Archived from the original on 30 May 2019. Retrieved 10 Nov 2017.
  5. "Project accountant job description". AccountingTools. Archived from the original on 2017-11-10. Retrieved 2017-11-10.
  6. Gofman, Dina; Duggineni, Lourdes (28 Aug 2016). "Why your finance team might cut your project budget?". projectaccounting.com.au. Archived from the original on 10 November 2017. Retrieved 10 Nov 2017.
  7. 1 2 Thomson, Jessica. "What You Know About Project Accounting". editorialtoday.com. Archived from the original on 10 May 2017. Retrieved 10 Nov 2017.
  8. Finch, Curt (November 2007). "Why Project Accounting?". Strategic Finance. Institute of Management Accountants. November 2007: 25–29.
  9. 1 2 3 4 5 6 "Percentage of Completion Method". Accounting Tools. Archived from the original on 10 May 2017. Retrieved 10 Nov 2017.
  10. "Percentage-of-Completion Method". Money-Zine. Archived from the original on 28 July 2017. Retrieved 10 Nov 2017.
  11. "What Is The Job Of Production Accountant?". Accounting Crossing. Archived from the original on 11 November 2017. Retrieved 10 Nov 2017.