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A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal task. [1] It is a sub-specialty of secretarial duties.
An assistant helps with time and daily management, of meetings, correspondence, and note-taking. The role of a personal assistant can be varied, such as answering phone calls, taking notes, scheduling meetings, emailing, texts, etc.
In business or personal contexts, assistants are people who provide services that relieve his or her employer from the stress of tasks that are associated with managing one's personal and/or business life. They assist with a variety of life management tasks, including running errands, arranging travel (e.g., travel agent services such as purchasing airline tickets, reserving hotel rooms and rental cars, and arranging activities, as well as handling more localized services such as recommending a different route to work based on road or travel conditions), finance (paying bills, buying and selling stocks), and shopping (meal planning, remembering special occasions like birthdays).
An Assistant often acts as the manager's first point of contact with people from both inside and outside the organization. This means that his/her tasks and skills can often be divided into two fields: technical skills, and personal skills.
Tasks may include but are not limited to:
In addition to supporting managers, their team and departments, many PA's also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
A film crew is a group of people, hired by a production company, for the purpose of producing a film or motion picture. The crew is distinguished from the cast, as the cast are understood to be the actors who appear in front of the camera or provide voices for characters in the film. The crew is also separate from the producers, as the producers are the ones who own a portion of either the film studio or the film's intellectual property rights. A film crew is divided into different departments, each of which specializes in a specific aspect of the production. Film crew positions have evolved over the years, spurred by technological change, but many traditional jobs date from the early 20th century and are common across jurisdictions and filmmaking cultures.
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves of various demands upon a person relating to work, social life, family, hobbies, personal interests, and commitments with the finite nature of time. Using time effectively gives the person "choice" on spending or managing activities at their own time and expediency. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually, the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project management as it determines the project completion time and scope.
Human resources (HR) is the set of people who make up the workforce of an organization, business sector, industry, or economy. A narrower concept is human capital, the knowledge and skills which the individuals command. Similar terms include manpower, labor, personnel, associates or simply: people.
Stage management is a broad field that is generally defined as the practice of organization and coordination of an event or theatrical production. Stage management may encompass a variety of activities including overseeing of the rehearsal process and coordinating communications among various production teams and personnel. Stage management requires a general understanding of all aspects of production and provides complete organization to ensure the process runs smoothly and efficiently.
A personal information manager is a type of application software that functions as a personal organizer. The acronym PIM is now, more commonly, used in reference to personal information management as a field of study. As an information management tool, a PIM tool's purpose is to facilitate the recording, tracking, and management of certain types of "personal information".
A secretary, administrative assistant, executive assistant, program assistant, project assistant, personal assistant, or other similarly titled person is a person whose work consists of supporting management, including executives, using a variety of project management, program evaluation, communication, business management, public administration, and/or organizational skills within the area of administration. There is a diverse array of work experiences attainable within the administrative support field, in multiple sectors such as the private sector, public sector, and voluntary sector, ranging between internship, entry-level, associate, junior, mid-senior, and senior level pay bands with positions in nearly every industry, especially among white-collar careers.
A person responsible for providing various kinds of administrative assistance is called an administrative assistant or sometimes an administrative support specialist. In most instances it is identical to the modern iteration of the position of secretary or is a sub-specialty of secretarial duties.
A general manager (GM) is an executive who has overall responsibility for managing both the revenue and cost elements of a company's income statement, known as profit & loss (P&L) responsibility. A general manager usually oversees most or all of the firm's marketing and sales functions as well as the day-to-day operations of the business. Frequently, the general manager is responsible for effective planning, delegating, coordinating, staffing, organizing, and decision making to attain desirable profit making results for an organization.
A production assistant, also known as a PA, is a member of the film crew and is a job title used in filmmaking and television for a person responsible for various aspects of a production. The job of a PA can vary greatly depending on the budget and specific requirements of a production as well as whether the production is unionized.
A concierge is an employee of a multi-tenant building, such as a hotel or apartment building, who receives guests. The concept has been applied more generally to other hospitality settings and to personal concierges who manage the errands of private clients.
Political campaign staff are the group of people who formulate and implement the strategy of a political campaign. Campaign staffs are generally composed both of unpaid volunteers and paid employees of either the campaign itself or a related political party. The staff may include political consultants who provide advice and assistance to a campaign.
Organizing or organising is the establishment of effective authority-relationships among selected works, persons and workplaces in order for the group to work together efficiently, or the process of dividing work into sections and departments, which often improves efficiency.
Location scouting is a vital process in the pre-production stage of filmmaking and commercial photography. Once scriptwriters, producers or directors have decided what general kind of scenery they require for the various parts of their work that is shot outside of the studio, the search for a suitable place or "location" outside the studio begins. Location scouts also look for generally spectacular or interesting locations beforehand, to have a database of locations in case of requests.
Office administration is a set of day-to-day activities that are related to the maintenance of an office building, financial planning, record keeping and billing, personal development, physical distribution and logistics, within an organization. An employee that undertakes these activities is commonly called an office administrator or office manager, and plays a key role in any organization's infrastructure, regardless of the scale. Many administrative positions require the candidate to have an advanced skill set in the software applications Microsoft Word, Excel and Access.
A hotel manager, hotelier, or lodging manager is a person who manages the operation of a hotel, motel, resort, or other lodging-related establishment. Management of a hotel operation includes, but is not limited to management of hotel staff, business management, upkeep and sanitary standards of hotel facilities, guest satisfaction and customer service, marketing management, sales management, revenue management, financial accounting, purchasing, and other functions. The title "hotel manager" or "hotelier" often refers to the hotel's General Manager who serves as a hotel's head executive, though their duties and responsibilities vary depending on the hotel's size, purpose, and expectations from ownership. The hotel's General Manager is often supported by subordinate department managers that are responsible for individual departments and key functions of the hotel operation.
In larger school systems, a head teacher principal is often assisted by someone known as a vice-principal, deputy principal, or assistant/associate principal. Unlike the principal, the vice-principal does not have quite the decision-making authority that the principal carries. Although they still carry nearly the same authority among students, vice-principals do not have the same power on the board. Experience as an assistant principal is often a prerequisite for advancement to a principalship.
Account executive is a role in sales, advertising, marketing, and finance involving intimate understanding of a client company's objectives and products and a professional capability to provide effective advice toward creation of successful promotional activities and strategies. The account executive directly works with, and provides services to, one or more delegate officers or executives of the client company.
An audio typist is someone who specialises in typing text from an audio source which they listen to. The source, or original document is usually recorded onto microcassettes created by someone dictating into a Dictaphone. The audio typist will have learnt to touch type at a high speed which means they can look at the monitor or keep an eye on a waiting area as they are typing because they do not need to look at the keyboard. A specialist player called a micro cassette transcriber (below) is used for playback of the cassettes to maximise the typing speed.
The Ministry of Hotels and Tourism is a ministry in the Burmese government responsible for the country's tourism sector.
Writers' assistant is a junior role in the television industry, providing clerical support and record keeping for writers' room meetings and basic office support for writing teams.
