Tickler file

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A simple tickler file may use any number of folders. 43foldersexample.jpg
A simple tickler file may use any number of folders.

A tickler file or 43 Folders System is a collection of date-labeled file folders organized in a way that allows time-sensitive documents to be filed according to the future date on which each document needs action. Documents within the folders of a tickler file can be to-do lists, pending bills, unpaid invoices, travel tickets, hotel reservations, meeting information, birthday reminders, coupons, claim tickets, call-back notes, follow-up reminders, maintenance reminders, or any other papers that require future action. Each day, the folder having the current date is retrieved from the tickler file so that any documents within it may be acted on. Essentially, a tickler file provides a way to send a reminder to oneself in the future"tickling" one's memory.

File folder folder that holds loose papers together for organization and protection

A file folder is a kind of folder that holds loose papers and money together for organization and protection. File folders usually consist of a sheet of heavy paper stock or other thin, but stiff, material which is folded in half, and are used to keep paper documents. Files may also contain other things like magazines, cased in music cd's, etc. sometimes mostly not used for any official use, rather used as normal storage in a home. They are often used in conjunction with a filing cabinet for storage. File folders can easily be purchased at office supply stores.

Tickling reflex

Tickling is the act of touching a part of a body in a way that causes involuntary twitching movements or laughter. The word "tickle"  evolved from the Middle English tikelen, perhaps frequentative of ticken, to touch lightly. The idiom tickled pink means to be pleased or delighted.

Memory information stored in the mind, or the mental processes involved in receiving, storing, and retrieving this information

Memory is the faculty of the brain by which data or information is encoded, stored, and retrieved when needed. It is the retention of information over time for the purpose of influencing future action. If past events could not be remembered, it would be impossible for language, relationships, or personal identity to develop. Memory loss is usually described as forgetfulness or amnesia.

Contents

History

One common implementation was in law offices in the early twentieth century, if not before, where small task cards or "tickler cards" would be filed by date and then distributed to lawyers as legal tasks such as renewal of trademarks, updating of wills and filing of motions for a particular case would be approaching. In larger firms a single person would be assigned the maintenance and follow-up of this file, distributing tasks and ensuring their follow-up, which could be recorded on the cards for billing and documentation.

More recently the concept was re-introduced to popular culture through various self-help books as Pam Young and Peggy Jones' 1977 book Sidetracked Home Executives: From Pig-Pen to Paradise, FlyLady Marla Ciley, Chris Crouch's book Getting Organized, David Allen's 2002 book Getting Things Done , and Merlin Mann's website 43 Folders, whose name comes from one popular method for maintaining a tickler file.

Self-help or self-improvement is a self-guided improvement—economically, intellectually, or emotionally—often with a substantial psychological basis. Many different self-help group programs exist, each with its own focus, techniques, associated beliefs, proponents and in some cases, leaders. Concepts and terms originating in self-help culture and Twelve-Step culture, such as recovery, dysfunctional families, and codependency have become firmly integrated in mainstream language.

FlyLady is a support and self-help group that offers advice to help people with housekeeping, founded by "The FlyLady", Marla Cilley.

David Allen (author) American productivity consultant and author

David Allen is a productivity consultant who is best known as the creator of the time management method known as "Getting Things Done".

Current uses

Modern tickler files are often electronic and now fulfilled via software programmed for automatic reminders and tracking.

Tickler systems are also used in industrialized [1] [2] and less industrialized countries [3] to improve immunization coverage. Typically, a child's name and birthdate are put on a card, which is then put in the tickler file corresponding to when their next immunization is due. The vaccinator can then find the names of all the children with immunizations due on any particular month, and direct her or his efforts to finding those particular children.

Tickler box in Masundu health center, Kono District, Sierra Leone Tickler box Sierra Leone.jpg
Tickler box in Masundu health center, Kono District, Sierra Leone

43 divisions

In larger institutional uses, a tickler file would be chronological, with one section for each year or day, sometimes encompassing more than a century in as much detail as appropriate (especially for dates far in the future). A more common technique is to have index cards with forty-three dividers or a system with forty-three folders or two accordion files. The forty-three divisions come from the sum of two numbers, thirty-one and twelve, corresponding to the maximum thirty-one days in a Gregorian or Julian month and the twelve months in a year.

The Gregorian calendar is the calendar used in most of the world. It is named after Pope Gregory XIII, who introduced it in October 1582.

The Julian calendar, proposed by Julius Caesar in 708 AUC (46 BC/BCE), was a reform of the Roman calendar. It took effect on 1 January 709 AUC (45 BC/BCE), by edict. It was designed with the aid of Greek mathematicians and Greek astronomers such as Sosigenes of Alexandria.

A month is a unit of time, used with calendars, which is approximately as long as a natural period related to the motion of the Moon; month and Moon are cognates. The traditional concept arose with the cycle of Moon phases; such months (lunations) are synodic months and last approximately 29.53 days. From excavated tally sticks, researchers have deduced that people counted days in relation to the Moon's phases as early as the Paleolithic age. Synodic months, based on the Moon's orbital period with respect to the Earth-Sun line, are still the basis of many calendars today, and are used to divide the year.

Using folders, items scheduled for the current month are placed within the appropriate daily folder. Items which need to be done in a future month are placed in the corresponding monthly folder. Every day, the current daily folder is emptied and placed at the back of the set. At the start of a new month, the items for that month are removed from the month folder and placed in the corresponding daily folders.

Simple systems which involve many repetitive tasks over time tend to use and re-use index cards of an appropriate size, with more complex systems using expandable "accordion files", file folders or even entire rooms full of filing cabinets. Modern systems are usually maintained in computerized databases or with simple tools such as a Unix ".calendar" file, a Microsoft Outlook calendar, etc.

Database organized collection of data

A database is an organized collection of data, generally stored and accessed electronically from a computer system. Where databases are more complex they are often developed using formal design and modeling techniques.

See also

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References

  1. "AAP Immunization Reminder and Recall Systems Guidance" (PDF). American Academic of Pediatrics. May 2014.
  2. "Health Care Providers – Immunization" . Retrieved 2019-06-17.
  3. "Increasing Immunization Coverage at the Health Facility Level". 2002. Retrieved June 17, 2019.