Time and attendance

Last updated

Time and attendance systems (T&A) are used to track and monitor when employees start and stop work. A time and attendance system enables an employer to monitor their employees working hours and late arrivals, early departures, time taken on breaks and absenteeism. [1] It also helps to control labor costs by reducing over-payments, which are often caused by paying employees for time that are not working, and eliminates transcription error, interpretation error and intentional error. T&A systems can also be used to ensure compliance with labor regulations regarding proof of attendance.


Manual systems

Traditionally manual systems were used that rely on paper cards which have times stamped onto them using a time stamping machine. Such machines were used for over a century but have since been phased out and replaced with cheaper automated systems which eliminate the need for payroll staff to manually input employee hours.

Automated systems

Modern automated time and attendance systems require employees to touch or swipe to identify themselves and record their working hours as they enter or leave the work area. Originally this consisted of using a RFID electronic tag or a barcode badge but these have been replaced by biometrics (vein reader, hand geometry, fingerprint, or facial recognition), and touch screens devices.

Application based systems

The latest technology allows the use of app (Application software) based Geo-fence capabilities. [2] Allowing an employee to clock in & out only when they are within an Internet geolocation. Facial recognition systems are also available with these app based software technologies, eliminating the need of Fingerprint scanners.

See also

Related Research Articles

<span class="mw-page-title-main">Automation</span> Use of various control systems for operating equipment

Automation describes a wide range of technologies that reduce human intervention in processes, namely by predetermining decision criteria, subprocess relationships, and related actions, as well as embodying those predeterminations in machines. Automation has been achieved by various means including mechanical, hydraulic, pneumatic, electrical, electronic devices, and computers, usually in combination. Complicated systems, such as modern factories, airplanes, and ships typically use combinations of all of these techniques. The benefit of automation includes labor savings, reducing waste, savings in electricity costs, savings in material costs, and improvements to quality, accuracy, and precision.

<span class="mw-page-title-main">Facial recognition system</span> Technology capable of matching a face from an image against a database of faces

A facial recognition system is a technology capable of matching a human face from a digital image or a video frame against a database of faces. Such a system is typically employed to authenticate users through ID verification services, and works by pinpointing and measuring facial features from a given image.

<span class="mw-page-title-main">Time clock</span>

A time clock, sometimes known as a clock card machine or punch clock or time recorder, is a device that records start and end times for hourly employees at a place of business.

Business software is any software or set of computer programs used by business users to perform various business functions. These business applications are used to increase productivity, measure productivity, and perform other business functions accurately.

A voice-user interface (VUI) makes spoken human interaction with computers possible, using speech recognition to understand spoken commands and answer questions, and typically text to speech to play a reply. A voice command device is a device controlled with a voice user interface.

Time-tracking software is a category of computer software that allows its employees to record time spent on tasks or projects. The software is used in many industries, including those who employ freelancers and hourly workers. It is also used by professionals who bill their customers by the hour. These include lawyers, freelancers and accountants.

Systems management refers to enterprise-wide administration of distributed systems including computer systems. Systems management is strongly influenced by network management initiatives in telecommunications. The application performance management (APM) technologies are now a subset of Systems management. Maximum productivity can be achieved more efficiently through event correlation, system automation and predictive analysis which is now all part of APM.

Appointment scheduling software or meeting scheduling tools allows businesses and professionals to manage appointments and bookings. This type of software is also known as appointment booking software and online booking software.

<span class="mw-page-title-main">Self-service</span>

Self-service is the practice of serving oneself, usually when making purchases. Aside from Automated Teller Machines, which are not limited to banks, and customer-operated supermarket check-out, labor-saving of which has been described as self-sourcing, there is the latter's subset, selfsourcing and a related pair: End-user development and End-user computing.

Employee scheduling software automates the process of creating and maintaining a schedule. Automating the scheduling of employees increases productivity and allows organizations with hourly workforces to re-allocate resources to non-scheduling activities. Such software will usually track vacation time, sick time, compensation time, and alert when there are conflicts. As scheduling data is accumulated over time, it may be extracted for payroll or to analyze past activity. Although employee scheduling software may or may not make optimization decisions, it does manage and coordinate the tasks. Today's employee scheduling software often includes mobile applications. Mobile scheduling further increased scheduling productivity and eliminated inefficient scheduling steps. It may also include functionality including applicant tracking and on-boarding, time and attendance, and automatic limits on overtime. Such functionality can help organizations with issues like employee retention, compliance with labor laws, and other workforce management challenges.

A guard tour patrol system is a system for logging the rounds of employees in a variety of situations such as security guards patrolling property, technicians monitoring climate-controlled environments, and correctional officers checking prisoner living areas. It helps ensure that the employee makes their appointed rounds at the correct intervals and can offer a record for legal or insurance reasons. Such systems have existed for many years using mechanical watchclock-based systems. Computerized systems were first introduced in Europe in the early 1980s, and in North America in 1986. Modern systems are based on handheld data loggers and RFID sensors. The system provides a means to record the time when the employee reaches certain points on their tour. Checkpoints or watchstations are commonly placed at the extreme ends of the tour route and at critical points such as vaults, specimen refrigerators, vital equipment, and access points. Some systems are set so that the interval between stations is timed so if the employee fails to reach each point within a set time, other staff are dispatched to ensure the employee's well-being. An example of a modern set-up might work as follows: the employee carries a portable electronic sensor (PES) or electronic data collector which is activated at each checkpoint. Checkpoints can consist of iButton semiconductors, magnetic strips, proximity microchips such as RFIDs or NFC- or optical barcodes. The data collector stores the serial number of the checkpoint with the date and time. Later, the information is downloaded from the collector into a computer where the checkpoint's serial number will have an assigned location. Data collectors can also be programmed to ignore duplicate checkpoint activations that occur sequentially or within a certain time period. Computer software used to compile the data from the collector can print out summaries that pinpoint missed checkpoints or patrols without the operator having to review all the data collected. Because devices can be subject to misuse, some have built-in microwave, g-force, and voltage detection.

<span class="mw-page-title-main">NETtime Solutions</span> Software company

nettime solutions is an American software company based in Scottsdale, Arizona. The company produces time and attendance software for businesses. The software is developed to help companies keep track of labor management data in real time. The software is intended to help compliance with local, state, and federal labor laws. In 2010, the company's software as a service handled over $3 billion in payroll.

<span class="mw-page-title-main">Smudge attack</span> Discerning a password via screen smudges

A smudge attack is an information extraction attack that discerns the password input of a touchscreen device such as a cell phone or tablet computer from fingerprint smudges. A team of researchers at the University of Pennsylvania were the first to investigate this type of attack in 2010. An attack occurs when an unauthorized user is in possession or is nearby the device of interest. The attacker relies on detecting the oily smudges produced and left behind by the user's fingers to find the pattern or code needed to access the device and its contents. Simple cameras, lights, fingerprint powder, and image processing software can be used to capture the fingerprint deposits created when the user unlocks their device. Under proper lighting and camera settings, the finger smudges can be easily detected, and the heaviest smudges can be used to infer the most frequent input swipes or taps from the user.

Biometrics refers to the automated recognition of individuals based on their biological and behavioral characteristics, not to be confused with statistical biometrics; which is used to analyse data in the biological sciences. Biometrics for the purposes of identification may involve DNA matching, facial recognition, fingerprints, retina and iris scanning, voice analysis, handwriting, gait, and even body odor.

This article is about Biometrics used by the South African government to combat fraud and corruption and to increase the efficiency of service delivery to the public.

IDEMIA is a multinational technology company headquartered in Courbevoie, France. It provides identity-related security services, and sells facial recognition and other biometric identification products and software to private companies and governments.

<span class="mw-page-title-main">Biometric device</span>

A biometric device is a security identification and authentication device. Such devices use automated methods of verifying or recognising the identity of a living person based on a physiological or behavioral characteristic. These characteristics include fingerprints, facial images, iris and voice recognition.

Automatic content recognition (ACR) is a technology used to identify content played on a media device or presented within a media file. Devices with ACR can allow for the collection of content consumption information automatically at the screen level itself, without any user-based input or search efforts. This information may be collected for purposes such as personalized advertising, content recommendations, sale to customer data aggregators and other applications.

A human resources management system (HRMS) or Human Resources Information System (HRIS) or Human Capital Management (HCM) is a form of Human Resources (HR) software that combines a number of systems and processes to ensure the easy management of human resources, business processes and data. Human resources software is used by businesses to combine a number of necessary HR functions, such as storing employee data, managing payroll, recruitment, benefits administration, time and attendance, employee performance management, and tracking competency and training records.

<span class="mw-page-title-main">Face ID</span> Facial recognition system by Apple

Face ID is a facial recognition system designed and developed by Apple Inc. for the iPhone and iPad Pro. The system allows biometric authentication for unlocking a device, making payments, accessing sensitive data, providing detailed facial expression tracking for Animoji, as well as six degrees of freedom (6DOF) head-tracking, eye-tracking, and other features. Initially released in November 2017 with the iPhone X, it has since been updated and introduced to several new iPhone models, and all iPad Pro models.


  1. "How time and attendance technology can benefit your small business clients". Accounting Today. 2017-06-21. Retrieved 2017-07-05.
  2. "Effortless Time Tracking Software in Your Pocket".