Conference call

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A Polycom phone made specifically for conference calls. Conferencecallphone.jpg
A Polycom phone made specifically for conference calls.

A conference call (sometimes called an audio teleconference or ATC) is a telephone call in which someone talks to several people at the same time. The conference call may be designed to allow the called party to participate during the call or set up so that the called party merely listens into the call and cannot speak.

Contents

The more limited three-way calling is available (usually at an extra charge) on home or office phone lines. For a three-way call, the first called party is dialed. Then the hook flash button (or recall button) is pressed and the other called party's phone number is dialed. While it is ringing, flash/recall is pressed again to connect the three people together. This option allows callers to add a second outgoing call to an already connected call.

Features

Conference calls can be designed so that the calling party calls the other participants and adds them to the call; however, participants are usually able to call into the conference call themselves by dialing a telephone number that connects to a "conference bridge," which is a specialized type of equipment that links telephone lines.

Companies commonly use a specialized service provider who maintains the conference bridge, or who provides the phone numbers and PIN codes that participants dial to access the meeting or conference call. These service providers can often dial-out to participants, connecting them to call and introducing them to the parties who are on-the-line. The operators can also take additional information such as question and answer details and also enable and disable advanced conferencing features such as muting lines, muting participants and enabling a recording feature. An operator can often be summoned to conference call hosted by a service provider using a combination of keys on a users' (sometimes only the moderator) telephone keypad. The most common recall function is *0. (asterisk and the zero/operator key)

Usage

Businesses use conference calls daily to meet with remote parties, both internally and outside of their company. Common applications are client meetings or sales presentations, project meetings and updates, regular team meetings, training classes and communication to employees who work in different locations. Conference calling is viewed as a primary means of cutting travel costs and allowing workers to be more productive by not having to go out-of-office for meetings.

Conference calls are used by nearly all United States public corporations to report their quarterly results. These calls usually allow for questions from stock analysts and are called earnings calls. A standard conference call begins with a disclaimer stating that anything said in the duration of the call may be a forward-looking statement, and that results may vary significantly. The CEO, CFO, or investor relations officer then will read the company's quarterly report. Lastly, the call is opened for questions from analysts.

Conference calls are increasingly used in conjunction with web conferences, where presentations or documents are shared via the internet. This allows people on the call to view content such as corporate reports, sales figures and company data presented by one of the participants. The main benefit is that the presenter of the document can give clear explanations about details within the document, while others simultaneously view the presentation. Care should be taken not to mix video and audio source on the same network since the video feed can cause interruptions on sound quality.

Business conference calls are usually hosted or operator-assisted, with a variety of features.

Conference calls are also beginning to cross over into the world of podcasting and social networking, which in turn fosters new kinds of interaction patterns. Live streaming or broadcasting of conference calls allows a larger audience access to the call without dialing into a bridge. In addition, organizers of conference calls can publish a dial-in number alongside the audio stream, creating potential for audience members to dial in and interact.

Legislation

The UK government has changed flexible working rights since 2014, so that employees who have been working full-time for a company or organisation can lawfully request flexible working. In recent years, there have been a number of different types of flexible working options as a result of conference calling technology enabling employees to work remotely.[ citation needed ]

In November 2011, the Federal Communications Commission (FCC) published a 732-page Order on InterCarrier Compensation (ICC), [1] including rules governing revenue sharing. Citing Section 251(b)(5) of the Telecommunications Act of 1996, the FCC mandated that terminating access rates for all calls (not just conference calls) be leveled in 2012 and 2013, then reduced in three increments over the subsequent three years until they reached $0 in 2017. [2] These mostly sub-1 cent charges are replaced with an access recovery charge (ARC) that is added onto every customers' bill by their phone carriers. In other words, every phone company will get to keep the terminating access charges they had to pay out to connect each call while charging consumers more whether they make calls or not. This order has been challenged at the Federal Appeals Court by several parties. [3]

As for revenue sharing, the order adds a measure for high volume call traffic which triggers an immediate terminating access charge reduction to the lowest rate of any carrier in that state. [2]

In the United Kingdom, the 0870 prefix was originally used by UK-based free conference calling providers in order to receive a rebate from every call from a telephone company that owns the number. However, in April 2009 Ofcom, the independent regulator and competition authority for the UK communications industries, announced that the rebate that is payable to the telecom's supplier when an 0870 number is used would be removed. [4] Systems were soon moved to 0844 and 0871 prefixes in order to retain the revenue sharing arrangement, this means that whilst you wouldn't pay the conference call provider directly, you would dial an expensive premium-rate number to access your conference call. [5]

Recently in the UK, a very small number of conference call providers have begun to use 03 numbers, which are included in bundled minutes under Ofcom regulations. [6] This has provided the option to hold conference calls without any costs whatsoever, as call are included in the minutes bundles provided by most UK network operators. There is a general trend for companies in the UK to more to 03 numbers for inbound services because these numbers are more palatable to the caller. [7]

Costs

Flat-rate

Flat-rate conferencing services are being offered which give unlimited access to a conference bridge at a fixed monthly cost. Because telecommunication carriers offer free long-distance bundled with local service, this alternative is gaining widespread popularity for budget conscious businesses and non-profits.

In the UK, there are conference services offered on a pay-as-you-go basis where the cost of the phone calls (using 0843/0844, or 0871/0872 non-geographic revenue sharing numbers) from each of the participants covers the cost of the conference service. With this service type there is no monthly charge and usually no contracts to sign.

Prepaid

Prepaid conference call services allow businesses and individuals to purchase conferencing services online, and conduct conference calls on a pay-as-you-go basis. Typically, a conference call PIN and its associated calling instructions are displayed immediately online after being purchased and/or sent via email. Generally, prepaid conference call services are used with a landline telephone, mobile phone, or computer, and there is no need to buy additional expensive telecommunications hardware or add/switch long-distance service. Some services allow one to start or join a conference call from virtually any country worldwide—with appropriate telephone access.

Large telecommunications providers such as AT&T, Embarq (formerly Sprint), Verizon and other large to medium conferencing service providers maintain a dominant position in the conferencing niche; servicing many of the world's biggest brands. However, the Internet and improved global VoIP networks have helped to significantly reduce the barrier of entry into this niche.

Free

Free conferencing is different from traditional conference calling in that it has no organizer fees, no human operator, and allows for multiple people to connect at no cost other than that of any other phone call (local or toll). Companies that provide free conference call services are usually compensated through a revenue-sharing arrangement with the local phone company, sharing the termination charge for incoming calls to a phone carrier.

In the case of free conference calling, the conferencing company strikes an agreement with the local phone company that hosts the conferencing bridge (equipment connecting lines) to receive a share of the terminating access charge received for connecting the call. At large carriers such as AT&T and Verizon, they keep these access charges for their own conferencing services in addition to charging the customer for the conference service. With free conference calling, as mentioned above, there are no organizer fees so these services do not double-dip: the consumer pays for a regular call with the same three components – origination, transport, and termination – of any call. In other words, the call costs the same as any other call under the customer's calling plan, but the conferencing is included for free to the host and participants of the conference call.

A distinct difference between sound quality of paid and free conference calls has been noted by customers who have claimed to hear background noises when using the free conferencing services,[ when? ] which rarely happens on paid conference calling services. [8]

Premium-rate

Here participants dial in on a premium-rate number such as a toll free number in the US. The conference is typically hosted by the party that perceives value in the call in order to justify the cost: this could be a business owner, a non-profit board member, an educator, lawyer, or expert in any given field. That person then usually pays for the cost of the call. Premium conferencing can also be used for charitable fundraisers.

Premium conferencing feature sets include: [9] [8]

Standards

The 3rd Generation Partnership Project (3GPP) defined a technical specification (TS 24.147) for conferencing within the IP Multimedia Subsystem (IMS) based on the Session Initiation Protocol (SIP), SIP Events, the Session Description Protocol (SDP) and the Binary Floor Control Protocol (BFCP, aka RFC4582).

See also

Related Research Articles

Caller identification is a telephone service, available in analog and digital telephone systems, including voice over IP (VoIP), that transmits a caller's telephone number to the called party's telephone equipment when the call is being set up. The caller ID service may include the transmission of a name associated with the calling telephone number, in a service called Calling Name Presentation (CNAM). The service was first defined in 1993 in International Telecommunication Union – Telecommunication Standardization Sector (ITU-T) Recommendation Q.731.3.

Premium-rate telephone numbers are telephone numbers that charge callers higher price rates for select services, including information and entertainment. A portion of the call fees is paid to the service provider, allowing premium calls to be an additional source of revenue for businesses. Tech support, psychic hotlines, and adult chat lines are among the most popular kinds of premium-rate phone services. Other services include directory enquiries, weather forecasts, competitions and ratings televoting. Some businesses, e.g. low-cost airlines, and diplomatic missions, such as the US Embassy in London or the UK Embassy in Washington, have also used premium-rate phone numbers for calls from the general public.

Operator assistance refers to a telephone call in which the calling party requires an operator to provide some form of assistance in completing the call. This may include telephone calls made from pay phones, calls placed station-to-station, person-to-person, collect, third number calls, calls billed to a credit card, and certain international calls which cannot be dialed directly. The telephone operator may also be able to assist with determining what kind of technical difficulties are occurring on a phone line, to verify whether a line is busy, or left off the hook, and break in on a phone line to request for the caller to clear the line for an incoming call. The latter service is often utilized by emergency police. In addition, operators are often a first point of contact for the elderly wanting information on the current date and time.

A collect call in Canada and the United States, known as a reverse charge call in other parts of the English-speaking world, is a telephone call in which the calling party wants to place a call at the called party's expense. In the past, collect calls were only possible as an operator-assisted call, but with the introduction of computer-based telephone dialing equipment, it is now possible to place a collect call without using an operator, which is called automated operator services (AOS) as opposed to Home Country Direct (HCD).

<span class="mw-page-title-main">Telephone call</span> Connection between two or more people over a telephone network

A telephone call or telephone conversation, also known as a phone call or voice call, is a connection over a telephone network between the called party and the calling party. Telephone calls started in the late 19th century. As technology has improved, a majority of telephone calls are made over a cellular network through mobile phones or over the internet with Voice over IP. Telephone calls are typically used for real-time conversation between two or more parties, especially when the parties cannot meet in person.

A toll-free telephone number or freephone number is a telephone number that is billed for all arriving calls. For the calling party, a call to a toll-free number from a landline is free of charge. A toll-free number is identified by a dialing prefix similar to an area code. The specific service access varies by country.

In telecommunications, directory assistance or directory inquiries is a phone service used to find out a specific telephone number and/or address of a residence, business, or government entity.

Local number portability (LNP) for fixed lines, and full mobile number portability (FMNP) for mobile phone lines, refers to the ability of a "customer of record" of an existing fixed-line or mobile telephone number assigned by a local exchange carrier (LEC) to reassign the number to another carrier, move it to another location, or change the type of service. In most cases, there are limitations to transferability with regards to geography, service area coverage, and technology. Location Portability and Service Portability are not consistently defined or deployed in the telecommunication industry.

Phone fraud, or more generally communications fraud, is the use of telecommunications products or services with the intention of illegally acquiring money from, or failing to pay, a telecommunication company or its customers.

<span class="mw-page-title-main">Telephone numbers in the United Kingdom</span>

In the United Kingdom, telephone numbers are administered by the Office of Communications (Ofcom). For this purpose, Ofcom established a telephone numbering plan, known as the National Telephone Numbering Plan, which is the system for assigning telephone numbers to subscriber stations.

<span class="mw-page-title-main">Business telephone system</span> Multiline telephone system typically used in business environments

A business telephone system is a multiline telephone system typically used in business environments, encompassing systems ranging in technology from the key telephone system (KTS) to the private branch exchange (PBX).

Prepaid telephone calls are a popular way of making telephone calls which allow the caller to control spending without making a commitment with the telephone company.

In telecommunications, a long-distance call (U.S.) or trunk call is a telephone call made to a location outside a defined local calling area. Long-distance calls are typically charged a higher billing rate than local calls. The term is not necessarily synonymous with placing calls to another telephone area code.

Direct inward dialing (DID), also called direct dial-in (DDI) in Europe and Oceania, is a telecommunication service offered by telephone companies to subscribers who operate a private branch exchange (PBX) system. The feature provides service for multiple telephone numbers over one or more analog or digital physical circuits to the PBX, and transmits the dialed telephone number to the PBX so that a PBX extension is directly accessible for an outside caller, possibly by-passing an auto-attendant.

<span class="mw-page-title-main">Telephone numbers in Romania</span>

The dialling plan for mobile networks and new landline operators is closed; all subscriber numbers must be dialled in full. For landline numbers starting with 02, the dialling plan used to be open; the trunk digit and area code could be omitted if the caller was in the same area code as the callee. However, starting May 3, 2008, all landline numbers must be dialled in full.

saynoto0870.com

saynoto0870.com is a UK website with a directory of non-geographic telephone numbers and their geographic alternatives.

Call-through telecom companies are alternative telecommunications companies in Europe that provide services to make inexpensive international phone calls. All a user needs to do to take advantage of these savings is to dial the call-through access number followed by the destination number. Different phone companies specializes in a different types of international phone call deals, which means that the cheap long-distance call plan that works for one country won't necessarily work for another. Most call-through telecom companies charge different telephone call prices at different times of day for local and national calls while others offer really cheap international phone calls.

International telephone calls are those made between different countries. These telephone calls are processed by international gateway exchanges (switches). Charges for these calls were high initially but declined greatly during the 20th century due to advances in technology liberalization. Originally they were placed via long-distance operators. The calls were transmitted by cable, communications satellite, radio, and more recently, fiber optics and Voice over Internet Protocol (VoIP). International direct dialling was introduced in the 1970s, so calls can be dialed by country code without an operator.

A non-geographic number is a type of telephone number that is not linked to any specific locality. Such numbers are an alternative to the traditional 'landline' numbers that are assigned geographically using a system of location-specific area codes. Non-geographic numbers are used for various reasons, from providing flexible routing of incoming phone calls to generating revenue for paid-for services.

Telephone numbers in the United Kingdom have a flexible structure that reflects their historical demands, starting from many independent companies through a nationalised near-monopoly, to a system that supports many different services, including cellular phones, which were not envisaged when the system was first built. Numbers evolved in a piecemeal fashion, with numbers initially allocated on an exchange-by-exchange basis for calls connected by manual operators. Subscriber numbers reflected demand in each area, with single digit telephone numbers in very rural areas and longer numbers in cities.

References

  1. John J. Heitmann (2011-11-29). "FCC ICC/USF Reform Order Published in Federal Register" . Retrieved 2013-02-01.
  2. 1 2 FCC Releases Connect America Fund Order, Reforms USF/ICC for Broadband, pg 215
  3. "Let the Challenges Begin! USF/ICC Order under Attack as Parties Turn to Courts". 2011-12-11. Retrieved 2013-02-01.
  4. "New Ofcom rules should soon make it cheaper to call 0870 numbers". 2009-04-23. Archived from the original on 2009-09-25. Retrieved 2010-05-17.
  5. "Free conference call services. What's the catch?". 2019-07-11. Retrieved 2019-09-25.
  6. "What are 03 numbers?". Ofcom. 4 November 2020.
  7. 9to5tech (2021-04-02). "Best Conference Call Services". Medium. Retrieved 2021-04-02.
  8. 1 2 "8 awesome (and sometimes free) conference call services". CIO.
  9. "Civicom". Archived from the original on 2010-01-10. Retrieved 2011-11-30.