Vital records are records of life events kept under governmental authority, including birth certificates, marriage licenses (or marriage certificates), separation agreements, divorce certificates or divorce party and death certificates. In some jurisdictions, vital records may also include records of civil unions or domestic partnerships.
Note that only the life events meaning is restricted to government; the records management meaning in this article applies to both government and non-government organizations.
In the United States, vital records are typically maintained at both the county [1] and state levels. [2] In the United Kingdom and numerous other countries vital records are recorded in the civil registry. In the United States, vital records are public and in most cases can be viewed by anyone in person at the governmental authority. [3] Copies can also be requested for a fee. [4] There are two types of copies: certified and uncertified. Certified copies are official copies that can be used as identification whereas uncertified copies do not contain the governmental authority's seal and often are marked that they should not be used for identification. There may be additional restrictions in place on who can actually request a certified copy, such as immediate family or someone with written authorization. [5] Certified copies are usually much more expensive than uncertified copies. Some states have started making vital records available online for free. [6] Vital records that are online typically are 90 or more years old and assume the person listed in the record is no longer alive.
Various European countries are members of an International Commission on Civil Status which provides a mutually recognized convention on the coding of entries appearing in civil status documents, with common codes and translation tables between the language of the member states. They also provide an English unofficial translation.
In the fields of records management and archival science, the term vital record is used [7] to mean "records, regardless of medium, which are essential to the organization in order to continue with its business-crucial functions both during and after a disaster. They need not be permanent, might be active or inactive, originals or copies." [8] [9]
In the past 10 years,[ vague ] there has been an overall increase in global birth registration rates of children under five from 58 percent to 65 percent. However, more than 100 developing countries still do not have functioning systems that can support efficient registration of births and other life events like marriages and death. Around the world, almost 230 million children under the age of five are not registered. Sub-Saharan Africa is home to 85 million of these children, while 135 million live in Asia and the Pacific. [10] Progress with death registration has been much slower globally. In countries in most need of CRVS, up to 80 percent of deaths that occur outside health facilities and two-thirds of all deaths globally are not counted. [11]
Name change is the legal act by a person of adopting a new name different from their current name.
A birth certificate is a vital record that documents the birth of a person. The term "birth certificate" can refer to either the original document certifying the circumstances of the birth or to a certified copy of or representation of the ensuing registration of that birth. Depending on the jurisdiction, a record of birth might or might not contain verification of the event by a healthcare professional such as a midwife or doctor.
A koseki (戸籍) or family register is a Japanese family registry. Japanese law requires all Japanese households to make notifications of their vital records to their local authority, which compiles such records encompassing all Japanese citizens within their jurisdiction.
A death certificate is either a legal document issued by a medical practitioner which states when a person died, or a document issued by a government civil registration office, that declares the date, location and cause of a person's death, as entered in an official register of deaths.
Vital statistics is accumulated data gathered on live births, deaths, migration, fetal deaths, marriages and divorces. The most common way of collecting information on these events is through civil registration, an administrative system used by governments to record vital events which occur in their populations. Efforts to improve the quality of vital statistics will therefore be closely related to the development of civil registration systems in countries. Civil registration followed the practice of churches keeping such records since the 19th century.
The General Register Office for England and Wales (GRO) is the section of the United Kingdom HM Passport Office responsible for the civil registration of births, adoptions, marriages, civil partnerships and deaths in England and Wales and for those same events outside the UK if they involve a UK citizen and qualify to be registered in various miscellaneous registers. With a small number of historic exceptions involving military personnel, it does not deal with records of such events occurring within the land or territorial waters of Scotland, Northern Ireland or the Republic of Ireland; those entities' registration systems have always been separate from England and Wales.
Civil registration is the system by which a government records the vital events of its citizens and residents. The resulting repository or database has different names in different countries and even in different subnational jurisdictions. It can be called a civil registry, civil register, vital records, and other terms, and the office responsible for receiving the registrations can be called a bureau of vital statistics, registry of vital records and statistics, registrar, registry, register, registry office, or population registry. The primary purpose of civil registration is to create a legal document that can be used to establish and protect the rights of individuals. A secondary purpose is to create a data source for the compilation of vital statistics.
General Register Office or General Registry Office (GRO) is the name given to the civil registry in the United Kingdom, many other Commonwealth nations and Ireland. The GRO is the government agency responsible for the recording of vital records such as births, deaths, and marriages, which may also include adoptions, stillbirths, civil unions, etc., and historically, sometimes included records relating to deeds and other property transactions.
An exemplified copy is an official attested copy or transcript of a public instrument, made under the seal and original pen-in-hand signature of a court or public functionary and in the name of the sovereign, for example, "The People of the State of Oklahoma". Exemplifications can only be attested and executed by either the authority holding the record or the issuing authority. Exemplified copies are also usually an extract or transcript made directly from the original. They can be contrasted with certified copies which are attested by a public authority who does not necessarily execute the copy; are signed and sealed by the certifier, not necessarily the issuing authority or recorder; and are a facsimile, made from the original or not, and vary as to faithfulness, for example, fair copy, imitative copy, and so forth.
A certified copy is a copy of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.
A legal name is the name that identifies a person for legal, administrative and other official purposes. A person's legal birth name generally is the name of the person that was given for the purpose of registration of the birth and which then appears on a birth certificate, but may change subsequently. Most jurisdictions require the use of a legal name for all legal and administrative purposes, and some jurisdictions permit or require a name change to be recorded at marriage. The legal name may need to be used on various government issued documents. The term is also used when an individual changes their name, typically after reaching a certain legal age. A person's legal name typically is the same as their personal name, comprising a given name and a surname. The order varies according to culture and country. There are also country-by-country differences on changes of legal names by marriage. Most countries require by law the registration of a name for newborn children, and some can refuse registration of "undesirable" names.
The National Database & Registration Authority (NADRA) is an independent and autonomous agency under the control of the Interior Secretary of Pakistan that regulates Government Databases and statistically manages the sensitive registration database of all the National Citizens of Pakistan. Lieutenant General Muhammad Munir Afsar serves as Chairman of National Database and Registration Authority (NADRA) Pakistan.
A register office or The General Register Office, much more commonly but erroneously registry office, is a British government office where births, deaths, marriages, civil partnership, stillbirths and adoptions in England, Wales and Northern Ireland are registered. It is the licensed local of civil registry.
A marriage certificate is an official statement that two people are married. In most jurisdictions, a marriage certificate is issued by a government official only after the civil registration of the marriage.
The Mexican passport is the passport issued to Mexican citizens for the purpose of travelling abroad. The Mexican passport is also an official ID and proof of Mexican citizenship. According to the January 2024 Henley Visa Restrictions Index, holders of a Mexican passport can visit 159 countries without a visa, placing Mexico in the 22nd rank in terms of global travel freedom.
Teenage marriage is the union of two adolescents between the ages of 13 and 19. Many factors contribute to teenage marriage, such as love, teenage pregnancy, religion, security, wealth, family, peer pressure, arranged marriage, economic and/or political reasons, social advancement, and cultural reasons. Studies have shown that teenage married couples are often disadvantaged, may come from broken homes, may have little education, and work in low-status jobs and lead a poor economic life in comparison with those that marry after adolescence.
The Places of Worship Registration Act 1855 is an act of the Parliament of the United Kingdom which governs the registration and legal recognition of places of worship. It applies only in England and Wales, and does not cover the Church of England which is exempt from the act's requirements. Nor does it affect the Church in Wales, which remains part of the Anglican Communion although it is no longer the Established Church in Wales. Registration is not compulsory, but it gives certain financial advantages and is also required before a place of worship can be registered as a venue for marriages.
The Civil Registry and Identification Service (SRCEI), sometimes simply referred to as the Civil Registry, is a decentralized public service in Chile, with its own legal personality and assets, under the supervision of the President of the Republic through the Ministry of Justice and Human Rights. It is responsible for maintaining records related to the civil status of individuals and other duties assigned by law. Since December 2022, the organization has been headed by Omar Morales Márquez, under the government of President Gabriel Boric.
CRVS Systems stands for Civil Registration and Vital Statistics Systems and represents the interoperability of three separate systems: Civil Registration, Health Information, and Vital Statistics.
Civil registration in Australia of births, deaths and marriages as well other life events is carried out and maintained by each state and territory in Australia, in an office called a Registry of Births, Deaths and Marriages. It is compulsory in each jurisdiction, though the procedures and information recorded varies between jurisdictions. Access to information on the register is restricted by period or relationship, and is usually provided at a fee in the form of certificates. Nowadays, certificates can also be ordered online, and will be posted to the applicant, often with some delay.