Digitization is the process of converting information into a digital format. The result is the representation of an object, image, sound, document, or signal obtained by generating a series of numbers that describe a discrete set of points or samples. The result is called digital representation or, more specifically, a digital image, for the object, and digital form, for the signal. In modern practice, the digitized data is in the form of binary numbers, which facilitates processing by digital computers and other operations, but digitizing simply means "the conversion of analog source material into a numerical format"; the decimal or any other number system can be used instead.
An archivist is an information professional who assesses, collects, organizes, preserves, maintains control over, and provides access to records and archives determined to have long-term value. The records maintained by an archivist can consist of a variety of forms, including letters, diaries, logs, other personal documents, government documents, sound or picture recordings, digital files, or other physical objects.
Library and Archives Canada is the federal institution tasked with acquiring, preserving, and providing accessibility to the documentary heritage of Canada. The national archive and library is the 16th largest library in the world. The LAC reports to the Parliament of Canada through the Minister of Canadian Heritage.
Hybrid library is a term used by librarians to describe libraries containing a mix of traditional print library resources and the growing number of electronic resources.
In library and archival science, digital preservation is a formal process to ensure that digital information of continuing value remains accessible and usable in the long term. It involves planning, resource allocation, and application of preservation methods and technologies, and combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time.
Archival science, or archival studies, is the study and theory of building and curating archives, which are collections of documents, recordings, photographs and various other materials in physical or digital formats.
The conservation and restoration of photographs is the study of the physical care and treatment of photographic materials. It covers both efforts undertaken by photograph conservators, librarians, archivists, and museum curators who manage photograph collections at a variety of cultural heritage institutions, as well as steps taken to preserve collections of personal and family photographs. It is an umbrella term that includes both preventative preservation activities such as environmental control and conservation techniques that involve treating individual items. Both preservation and conservation require an in-depth understanding of how photographs are made, and the causes and prevention of deterioration. Conservator-restorers use this knowledge to treat photographic materials, stabilizing them from further deterioration, and sometimes restoring them for aesthetic purposes.
In conservation, library and archival science, preservation is a set of preventive conservation activities aimed at prolonging the life of a record, book, or object while making as few changes as possible. Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing relevant metadata, and increasing accessibility. Preservation, in this definition, is practiced in a library or an archive by a conservator, librarian, archivist, or other professional when they perceive a collection or record is in need of maintenance.
The Digital Library of the Caribbean (dLOC) is an international digital library operated collaboratively by the contributing partners.
The Northeast Document Conservation Center (NEDCC) was founded in 1973. It is the first non-profit conservation center in the United States to specialize in the preservation of paper-based library and archival materials.
Oral history preservation is the field that deals with the care and upkeep of oral history materials, whatever format they may be in. Oral history is a method of historical documentation, using interviews with living survivors of the time being investigated. Oral history often touches on topics scarcely touched on by written documents, and by doing so, fills in the gaps of records that make up early historical documents.
A conservator-restorer is a professional responsible for the preservation of artistic and cultural artifacts, also known as cultural heritage. Conservators possess the expertise to preserve cultural heritage in a way that retains the integrity of the object, building or site, including its historical significance, context and aesthetic or visual aspects. This kind of preservation is done by analyzing and assessing the condition of cultural property, understanding processes and evidence of deterioration, planning collections care or site management strategies that prevent damage, carrying out conservation treatments, and conducting research. A conservator's job is to ensure that the objects in a museum's collection are kept in the best possible condition, as well as to serve the museum's mission to bring art before the public.
Mold control and prevention is a conservation activity that is performed in libraries and archives to protect books, documents and other materials from deterioration caused by mold growth. Mold prevention consists of different methods, such as chemical treatments, careful environmental control, and manual cleaning. Preservationists use one or a combination of these methods to combat mold spores in library and archival collections.
The Getty Conservation Institute (GCI), located in Los Angeles, California, is a program of the J. Paul Getty Trust. It is headquartered at the Getty Center but also has facilities at the Getty Villa, and commenced operation in 1985. The GCI is a private international research institution dedicated to advancing conservation practice through the creation and delivery of knowledge. It "serves the conservation community through scientific research, education and training, model field projects, and the dissemination of the results of both its own work and the work of others in the field" and "adheres to the principles that guide the work of the Getty Trust: service, philanthropy, teaching, and access." GCI has activities in both art conservation and architectural conservation.
Smithsonian Libraries and Archives is an institutional archives and library system comprising 21 branch libraries serving the various Smithsonian Institution museums and research centers. The Libraries and Archives serve Smithsonian Institution staff as well as the scholarly community and general public with information and reference support. Its collections number nearly 3 million volumes including 50,000 rare books and manuscripts.
The HBCU Library Alliance is a consortium of libraries at Historically Black Colleges and Universities (HBCUs). Founded in 2002 by deans and directors of libraries at HBCUs, the consortium comprises over 100 member organizations. The alliance specifically represents the organizations included in the White House HBCU Initiative. In 2019 the HBCU Library Alliance entered into a national partnership with the Council on Library and Information Resources.
"More Product, Less Process: Revamping Traditional Archival Processing" is a 2005 archival science article written by Mark A. Greene and Dennis Meissner that first appeared in the Fall/Winter 2005 issue of The American Archivist. The paper argues that traditional archival processing is too slow, and advocates for the use of minimal processing in order to reduce backlogs and provide access to archival collections as quickly as possible. The ideology presented in the article, abbreviated as MPLP, has since been widely adopted in modern archival theory with subsequent praise directed primarily towards the ability to increase user accessibility without prohibiting the option for future processing.
Dr. Nancy Y. McGovern is a digital preservation pioneer. She is the 2023 recipient of the Emmet Leahy Award for Outstanding Contributions to the Information and Records Management professions. Dr. McGovern has devoted her career to developing digital records and preservation programs for a series of prominent institutions, translating those experiences into widely-used curriculum and continuing education programs to help organizations and individuals build their capacity to develop sustainable programs to preserve digital content, defining and promulgating standards-based good practice for digital archives and preservation, and engaging in research-based practice to fill gaps in good practice for digital archives and the preservation of them. She has focused on building an international community of practice for digital archives and preservation most recently with the development and promulgation of the Radical Collaboration model for working within and across domains.
Anne R. Kenney was an American librarian and archivist known for her work in digital preservation.
Tamar Evangelestia-Dougherty is an American librarian and administrator. An archives and special collections expert, Evangelestia-Dougherty was the executive director of the Chicago-based Black Metropolis Research Consortium from 2011 to 2013 and the director of collections and services at the Schomburg Center for Research in Black Culture from 2013 to 2015. She became the first director of the combined Smithsonian Libraries and Archives, the world's largest museum library system, December 6, 2021.
