In the United Kingdom (and particularly in England and Wales) a county record office is usually a local authority repository, also called a county archives.
Such repositories employ specialist staff to administer and conserve the historic and the semi-current records of the parent body. They usually also preserve written materials from a great variety of independent local organisations, churches and schools, prominent families and their estates, businesses, solicitors' offices and ordinary private individuals.
Archives may have been acquired either through donation or (more generally) by deposit on long-term loan. Local authorities in certain larger cities sometimes administer their own separate city record office, operating along similar lines. Archive repositories are frequently – but by no means exclusively – used by local and family historians for the purposes of original research, since many records can very often have a continuing administrative or legal significance.
A record office will typically include public search rooms (including reference books, archive catalogues and other finding aids), environmentally controlled strongrooms, administrative offices, and quite often small exhibition areas [a] together with a conservation room for the specialist repair [b] of documents. Search rooms are generally open at their advertised times without charge, although many offices operate a reader's ticket system. Some, but not all, operate a fee-paying postal service for those who are unable to make personal research visits. All county record offices attempt to work in accordance with the appropriate official British Standard.
The earliest county record office in the modern sense was the Bedfordshire Record Office, established by George Herbert Fowler in 1913. To some extent it was operating within established traditions set by the London-based Public Record Office (now The National Archives), which first opened in 1838, or by other repositories overseas. Although the statutory operation of such county record offices under the Local Government (Records) Act 1962 was permissive rather than mandatory, the network has gradually expanded. Bristol Record Office (now Bristol Archives), opened in 1924, has been identified as the second local office to become established. [1] The whole network now includes repositories – which operate largely independently of each other – throughout the whole of England and Wales (the most recent being Powys Archives, opened in the 1980s). Often the foundations of many of the earlier collections were the extensive surviving archives originating from a county's quarter sessions – in the county of Somerset a special muniment room had actually been provided for these as early as 1617. [2] There are also many broadly similar repositories in Scotland, Ireland, and overseas. To varying extents, they will also help with the care of the county's semi-current or "modern records" using records management principles, as well as with the selection and preservation of today's records (both paper and digital) for future generations.
During the 19th and 20th centuries, some older libraries had also begun to maintain archive collections from their local area, although their facilities and the scope of their collections could vary considerably – as might their official legal status. There are often overlaps between local studies and record office collections, particularly with respect to printed ephemera, maps, photographs, old newspapers and local reference books. A number of record offices now operate in a formal association with one or more of their county’s principal local studies libraries, although the two professions of archivist and librarian generally remain quite distinct.
Public access to central government archives (technically known as public records) and by extension to local government records was previously regulated in accordance with instruments such as the Public Records Act 1958 and the Public Records Act 1967. The 1958 Act enabled county repositories to be appointed by the Lord Chancellor to hold individually specified classes of Public Records – including local court records. [c] Access to material within record offices in England & Wales is now largely regulated by the Data Protection Act 1998 and the Freedom of Information Act 2000, although these do not necessarily cover privately deposited items, and closure periods may apply in certain cases. [d]
Since 1929 many county record offices in England have also been designated by the local bishop as a diocesan record office, latterly operating under the terms of the Parochial Registers and Records Measure 1978. Such record offices are often also formally recognised by the Master of the Rolls as approved repositories for manorial and tithe records (in accordance with the Law of Property Act 1922 and the Tithe Act 1936 (as amended by the Local Government Records Act 1962). [3]
Many county record offices have issued printed guides to their collections, although the addition of new materials can make these go rapidly out of date. Furthermore, many offices also have considerable backlogs of uncatalogued materials. From the 1990s onwards, an increasing number of offices have launched online catalogues of varying completeness, linked to their respective websites.
An earlier summary of archive repositories, including brief details of the development of each office together with outlines of their principal holdings, is provided by Janet Foster and Julia Sheppard’s British Archives (4th edition, 2002). [4] Select lists for certain specialised categories covering many UK repositories have also been issued by a variety of other publishers, notably the Federation of Family History Societies.
An archive is an accumulation of historical records or materials – in any medium – or the physical facility in which they are located.
Somerset House is a large building complex situated on the south side of the Strand in central London, overlooking the River Thames, just east of Waterloo Bridge. The Georgian era quadrangle was built on the site of a Tudor palace originally belonging to the Duke of Somerset in 1547. The present Somerset House was designed by Sir William Chambers, begun in 1776, and was further extended with Victorian era outer wings to the east and west in 1831 and 1856 respectively. The site of Somerset House stood directly on the River Thames until the Victoria Embankment was built in the late 1860s.
The National Archives is a non-ministerial department of the Government of the United Kingdom. Its parent department is the Department for Culture, Media and Sport of the United Kingdom of Great Britain and Northern Ireland. It is the official national archive of the UK Government and for England and Wales; and "guardian of some of the nation's most iconic documents, dating back more than 1,000 years." There are separate national archives for Scotland and Northern Ireland.
Lord of the manor is a title that, in Anglo-Saxon England and Norman England, referred to the landholder of a rural estate. The titles date to the English feudal system. The lord enjoyed manorial rights as well as seignory, the right to grant or draw benefit from the estate. The title is not a peerage or title of upper nobility but was a relationship to land and how it could be used and those living on the land (tenants) may be deployed, and the broad estate and its inhabitants administered. The title continues in modern England and Wales as a legally recognised form of property that can be held independently of its historical rights. It may belong entirely to one person or be a moiety shared with other people. The title is known as Breyr in Welsh.
Pilton is a village and civil parish in Somerset, England, situated on the A361 road in the Mendip district, 3 miles (5 km) south-west of Shepton Mallet and 6 miles (10 km) east of Glastonbury. The village has a population of 998. The parish includes the hamlets of West Compton, East Compton, Westholme, Beardly Batch and Cannards Grave.
The London Archives is the principal local government archive repository for the Greater London area, including the City of London. It is administered and financed by the City of London Corporation, and is the largest county record office in the United Kingdom.
The court leet was a historical court baron of England and Wales and Ireland that exercised the "view of frankpledge" and its attendant police jurisdiction, which was normally restricted to the hundred courts.
A Nonconformist register is broadly similar to a parish register, but deriving from a nonconformist church or chapel.
A vestry was a committee for the local secular and ecclesiastical government of a parish in England, Wales and some English colonies, which originally met in the vestry or sacristy of the parish church, and consequently became known colloquially as the "vestry". At their height, the vestries were the only form of local government in many places and spent nearly one-fifth of the budget of the British government. They were stripped of their secular functions in 1894 and were abolished in 1921.
The National Archives of Ireland is the official repository for the state records of Ireland. Established by the National Archives Act 1986, taking over the functions of the State Paper Office and the Public Record Office of Ireland. In 1991, the National Archives moved to its current premises in Bishop Street, Dublin. The Archives stand on the site of the Jacob's Factory, one of the garrisons held by rebels during the 1916 Easter Rising.
The Parliamentary Archives of the United Kingdom preserves and makes available to the public the records of the House of Lords and House of Commons back to 1497, as well as some 200 other collections of parliamentary interest. The present title was officially adopted in November 2006, as a change from the previous title, the House of Lords Record Office.
A parish constable, also known as a petty constable, was a law enforcement officer, usually unpaid and part-time, serving a parish. The position evolved from the ancient chief pledge of a tithing and takes its name from the office of constable with which it was originally unconnected.
The Royal Commission on Historical Manuscripts, was a United Kingdom Royal Commission established in 1869 to survey and report on privately owned and privately held archival records of general historical interest. Its brief was "to make inquiry as to the places in which such Manuscripts and Papers were deposited", and to report on their contents. It remained in existence until 2003, when it merged with the Public Record Office to form The National Archives. Although it technically survives as a legal entity, its work is now entirely subsumed into that of The National Archives.
Selworthy is a small village and civil parish 5 kilometres (3 mi) from Minehead in Somerset, England. It is located in the National Trust's Holnicote Estate on the northern fringes of Exmoor. The parish includes the hamlets of Bossington, Tivington, Lynch, Brandish Street and Allerford.
Public Record Office Victoria (PROV) is the government archives of the Australian State of Victoria. PROV was created by the Victorian Public Records Act 1973 with responsibility for the better preservation management and utilisation of the public records of the State. It is an agency of the Department of Government Services.
The Centre for Kentish Studies was a combined county record office and local studies library, based for many years at the County Hall, Maidstone, Kent, UK. The original archive repository, known as the Kent Archives Office, was first established by Kent County Council in 1933, placing it amongst the earliest local authority record offices in England. It merged with the county's local studies library in 1990 and the enlarged unit thereafter adopted the new name.
Originally within the United Kingdom the title of diocesan record office would frequently have referred to a church-owned diocesan registry or chancery. This would have been where the episcopal registers, administrative papers and title deeds were preserved under the general superintendence of the diocesan chancellor.
The British Records Association is a British learned society founded in 1932 to promote the preservation, understanding, accessibility and study of historic records and archives. It is a registered charity. It issues a journal, Archives, and other publications; hosts conferences and seminars; and undertakes other activities to promote the care and preservation of archives and the interests of archive users at a national level. Membership is open to all, and the association therefore plays a particular role as a forum which brings together owners of archives, academic and amateur documentary researchers, archivists and librarians, and institutions and societies concerned with archives.
The Lancashire Archives, previously known as the Lancashire Record Office, is a county record office located in the city of Preston which serves Lancashire, England. It was established in 1940.
The Somerset Archives and Local Studies holds the archives for the county of Somerset, England. The archives are held at Brunel Way, Langford Mead, Norton Fitzwarren, Taunton, and run by Somerset County Council.
It was the first borough record office in the country and at the time there was only one other local record office in existence.
Somerset can claim a longer continuously-known history of official record keeping than any other county in England. A meeting of Quarter Sessions held at Wells in 1617 decided that a room should be provided 'for the safe keeping of the records of the Sessions'. By 1619 Somerset possessed not only its own record room, but also a room adjoining for the use of searchers. The record room stood next to the Chain Gate on the north side of Wells Cathedral, and remained in use for the next 200 years