Etiquette in technology

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Etiquette in technology, colloquially referred to as netiquette, is a term used to refer to the unofficial code of policies that encourage good behavior on the Internet which is used to regulate respect and polite behavior on social media platforms, online chatting sites, web forums, and other online engagement websites. The rules of etiquette that apply when communicating over the Internet are different from these applied when communicating in person or by audio (such as telephone) or photographic phone. It is a social code that is used in all places where one can interact with other human beings via the Internet, including text messaging, email, online games, Internet forums, chat rooms, and many more. Although social etiquette in real life is ingrained into our social life, netiquette is a fairly recent concept.

Contents

It can be a challenge to communicate on the Internet without misunderstandings mainly because input from facial expressions and body language is absent in cyberspace. Therefore, several rules, in an attempt to safeguard against these misunderstandings and to discourage unfriendly behavior, are regularly put in place at many websites, and often enforced by moderation by the website's users or administrators.

Netiquette

Netiquette, [1] a colloquial portmanteau of network and etiquette or Internet and etiquette, is a set of social conventions that facilitate interaction over networks, ranging from Usenet and mailing lists to blogs and forums.

Like the network itself, these developing norms remain in a state of flux and vary from community to community. The points most strongly emphasized about Usenet netiquette often include using simple electronic signatures, and avoiding multiposting, cross-posting, off-topic posting, hijacking a discussion thread, and other techniques used to minimize the effort required to read a post or a thread. Similarly, some Usenet guidelines call for use of unabbreviated English [2] while users of instant messaging protocols like SMS occasionally encourage just the opposite, bolstering use of SMS language.

Common rules for e-mail [3] and Usenet such as avoiding flamewars and spam are constant across most mediums and communities. Another rule is to avoid typing in all caps or excessively enlarging script for emphasis, which is considered to be the equivalent of shouting or yelling. Other commonly shared points, such as remembering that one's posts are (or can easily be made) public, are generally intuitively understood by publishers of Web pages and posters to Usenet, although this rule is somewhat flexible depending on the environment. On more private protocols, however, such as e-mail and SMS, some users take the privacy of their posts for granted. One-on-one communications, such as private messages on chat forums and direct SMS, may be considered more private than other such protocols.

A group e-mail sent by Cerner CEO Neal Patterson to managers of a facility in Kansas City concerning "Cerner's declining work ethic" read, in part, "The parking lot is sparsely used at 8 A.M.; likewise at 5 P.M. As managers—you either do not know what your EMPLOYEES are doing, or YOU do not CARE ... In either case, you have a problem and you will fix it or I will replace you." [4] After the e-mail was forwarded to hundreds of other employees, it quickly leaked to the public. On the day that the e-mail was posted to Yahoo!, Cerner's stock price fell by over 22% [5] from a high market capitalization of US$1.5 billion. [6]

Beyond matters of basic courtesy and privacy, e-mail syntax (defined by RFC 2822) allows for different types of recipients. The primary recipient, defined by the To: line, can reasonably be expected to respond, but recipients of carbon copies cannot be, although they still might. [7] Likewise, misuse of the CC: functions in lieu of traditional mailing lists can result in serious technical issues. In late 2007, employees of the United States Department of Homeland Security used large CC: lists in place of a mailing list to broadcast messages to several hundred users. Misuse of the "reply to all" caused the number of responses to that message to quickly expand to some two million messages, bringing down their mail server. [8] In cases like this, rules of netiquette have more to do with efficient sharing of resources—ensuring that the associated technology continues to function—rather than more basic etiquette. On Usenet, cross-posting, in which a single copy of a message is posted to multiple groups is intended to prevent this from happening, but many newsgroups frown on the practice, as it means users must sometimes read many copies of a message in multiple groups.

When someone makes a mistake—whether it's a spelling error or a spelling flame, a stupid question or an unnecessarily long answer—be kind about it. If it's a minor error, you may not need to say anything. Even if you feel strongly about it, think twice before reacting. Having good manners yourself doesn't give you the license to correct everyone else. If you do decide to inform someone of a mistake, point it out politely, and preferably by private email rather than in public. Give people the benefit of the doubt; assume they just don't know any better. And never be arrogant or self-righteous about it. Just as it's a law of nature that spelling flames always contain spelling errors, notes pointing out Netiquette violations are often examples of poor Netiquette. [9]

When referring to a previous discussion or expertise, quote a few lines instead of entire paragraphs. Select quotes that provides enough description without hindering the progression of a discussion and detracting from our own points. Be brief, and don't write out dissertations for simple questions; if you post long to reply to simple questions for advice, many will be unlikely to read it. [10]

Due to the large variation between what is considered acceptable behavior in various professional environments and between professional and social networks, codified internal manuals of style can help clarify acceptable limits and boundaries for user behavior. For instance, failure to publish such a guide for e-mail style was cited among the reasons for a NZ$17,000 wrongful dismissal finding against a firm that fired a woman for misuse of boldface colorful all caps text in company-wide e-mail traffic. [11] [12]

Netiquette in South Korea

In South Korea, the Korea Internet Safety Commission declared the 'Netizen Ethics Code' on June 15, 2000, and the Ministry of Education prepared the 'Information Communication Ethics Education Guidelines' in early 2001. Therefore, some middle and high schools started to provide education on netiquette. The basic netiquette education contents of South Korea are as follows. The writing on a noticeboard should be written clearly and concisely, used by grammar and Korean spelling, and avoid excessive refutation of other people's writings. An e-mail should identify itself and send a letter. When chatting, you should introduce yourself first, engage in conversation, use the title "Nim," and slander, abuse, or sarcastic remarks should be prudent. Furthermore, it is against etiquette to repeat the same words at once, and you must offer parting salutations when you come out of a chat. Furthermore, sexual harassment, stalking, and the use of expletive should not be allowed. [13]

Digital citizenship

Digital citizenship is how a person should act while using digital technology online and has also been defined as "the ability to participate in society online". [14] [15] The term is often mentioned in relation to Internet safety and netiquette. [16] [17] [18]

The term has been used as early as 1998 and has gone through several changes in description as newer technological advances have changed the method and frequency of how people interact with one another online. [19] [20] Classes on digital citizenship have been taught in some public education systems and some argue that the term can be "measured in terms of economic and political activities online". [21] [22]

Cell phone etiquette

A headrest cover in the "quiet carriage" of a British intercity train, reminding passengers that mobile phones must not be used in this carriage FGW HST Standard Class coach A headrest cover 2005-06-09.jpg
A headrest cover in the "quiet carriage" of a British intercity train, reminding passengers that mobile phones must not be used in this carriage

The issue of mobile communication and etiquette has also become an issue of academic interest. The rapid adoption of the device has resulted in the intrusion of telephony into situations where it was previously not used. This has exposed the implicit rules of courtesy and opened them to re-evaluation. [23]

In the education system

Most schools in the United States, Europe and Canada have prohibited mobile phones in the classroom, citing class disruptions and the potential for cheating via text messaging. [3] In the UK, possession of a mobile phone in an examination can result in immediate disqualification from that subject or from all that student's subjects. This still applies even if the mobile phone was not turned on at the time. In New York City, students were banned from taking cell phones to school until 2015. [24] This has been a debate for several years, but finally passed legislature in 2008. [25]

"Most schools allow students to have cell phones for safety purposes"—a reaction to the Columbine High School massacre (Lipscomb 2007: 50). Apart from emergency situations, most schools don't officially allow students to use cell phones during class time.

In the public sphere

Talking or texting on a cell phone in public may seem a distraction for many individuals. When in public there are two times when one uses a phone. The first is when the user is alone; the other is when the user is in a group. The main issue for most people is when they are in a group, and the cell phone becomes a distraction or a barrier for successful socialization among family and friends. In the past few years, society has become less tolerant of cell phone use in public areas; for example, public transportation, restaurants and much more. This is exemplified by the widespread recognition of campaigns such as Stop Phubbing, [1] which prompted discussion as to how mobile phones should be used in the presence of others. "Some have suggested that mobile phones 'affect every aspect of our personal and professional lives either directly or indirectly'" (Humphrey). Every culture's tolerance of cell phone usage varies; for instance in Western society cell phones are permissible during free time at schools, whereas in the Eastern countries, cell phones are strictly prohibited on school property.

Mobile phone use can be an important matter of social discourtesy, such as phones ringing during funerals or weddings, in toilets, cinemas and theatres. Some book shops, libraries, bathrooms, cinemas, doctors' offices and places of worship prohibit their use, so that other patrons will not be disturbed by conversations. Some facilities install signal-jamming equipment to prevent their use. [5] Some new auditoriums have installed wire mesh in the walls to make a Faraday cage, which prevents signal penetration without violating signal jamming laws.

A working group made up of Finnish telephone companies, public transport operators and communications authorities has launched a campaign to remind mobile phone users of courtesy, especially when using mass transit—what to talk about on the phone, and how to. In particular, the campaign wants to impact loud mobile phone usage as well as calls regarding sensitive matters. [26]

Trains, particularly those involving long-distance services, often offer a "quiet carriage" where phone use is prohibited, much like the designated non-smoking carriage of the past. [12] In the UK however many users tend to ignore this as it is rarely enforced, especially if the other carriages are crowded and they have no choice but to go in the "quiet carriage". [8] In Japan, it is generally considered impolite to talk using a phone on any train; e-mailing is generally the mode of mobile communication. Mobile phone usage on local public transport is also increasingly seen as a nuisance; the Austrian city of Graz, for instance, has mandated a total ban of mobile phones on its tram and bus network in 2008 (though texting and emailing is still allowed). [27] [28]

Nancy J. Friedman has spoken widely about landline and cell phone etiquette. [29] [30]

Within social relationships

Senator Matt Klein with cellphone turned face down (2017) Senator Matt Klein Twitter Town Hall.jpg
Senator Matt Klein with cellphone turned face down (2017)

When critically assessing the family structure, it is important to examine the parent/child negotiations which occur in the household, in relation to the increased use of cell phones. Teenagers use their cell phones as a way to negotiate spatial boundaries with their parents (Williams 2005:316). This includes extending curfews in the public space and allowing more freedom for the teenagers when they are outside of the home (Williams 2005:318). More importantly, cell phone etiquette relates to kinship groups and the family as an institution. This is because cell phones act as a threat due to the rapid disconnect within families. Children are often so closely affiliated with their technological gadgets, and they tend to interact with their friends constantly and this has a negative impact on their relationship with their parents (Williams 2005:326). Teenagers see themselves as gaining a sense of empowerment from the mobile phone. Cell phone etiquette in the household from an anthropological perspective has shown an evolution in the institution of family. The mobile phone has now been integrated into family practices and perpetuated a wider concern which is the fracture between parent and child relationships. We are able to see the traditional values disappearing; however, reflexive monitoring is occurring (Williams 2005:320). Through this, parents are becoming friendlier with their children and critics emphasize that this change is problematic because children should be subjected to social control. One way of social control is limiting the time spent interacting with friends, which is difficult to do in today's society because of the rapid use of cell phones.

Netiquette vs. cell phone etiquette

Cell phone etiquette is largely dependent on the cultural context and what is deemed to be socially acceptable. For instance, in certain cultures using your handheld devices while interacting in a group environment is considered bad manners, whereas, in other cultures around the world it may be viewed differently. In addition, cell phone etiquette also encompasses the various types of activities which are occurring and the nature of the messages which are being sent. More importantly, messages of an inappropriate nature can be sent to an individual and this could potentially orchestrate problems such as verbal/cyber abuse.

New technology and behavior

One of the biggest obstacles to communication in online settings is the lack of emotional cues. Facial cues dictate the mood and corresponding diction of people in conversations. During phone conversations, tone of voice communicates the emotions of the speakers removed on opposite sides of phone lines. Conversely, in chat rooms, instant messaging apps, texting, and other text-based communication, signals that would indicate a person's emotional state are absent. Because of this, accommodations have been developed, notably the use of emoticons and abbreviations. Emoticons use punctuation marks and symbols to graphically represent facial expressions. For example, a colon and parenthesis can be used to represent a smiling face, indicating happiness or satisfaction. To symbolize laughter, the abbreviation "LOL" (standing for "laughing out loud") developed. Other commonly used abbreviations are "BRB" ("be right back") and "TTYL" ("talk to you later").

Now, as newer modes of communication become increasingly common, apps such as Snapchat are growing to develop platform-specific rules and etiquette. Snapchat lets a user send pictures or videos that disappear after several seconds. Although it is entirely possible to make use of Snapchat for the purpose of sexting, namely sending nude and erotic photos, originally compared to Instagram [31] by way of the app's ability to broadcast pictures to many people, it has now become standard to communicate through Snapchat by sending pictures back and forth and using the caption bar for messages. The reply option on Snapchat specifically promotes this behavior, but Snapchat etiquette is not set in stone. Some people use Snapchat specifically for the purpose of communication, while some use it to simply provide a visual update of their day. The newest update to Snapchat, an instant messaging add-on, seems to be catered to those who use the app to send messages back and forth.

See also

Related Research Articles

ICQ New is a cross-platform instant messaging (IM) and VoIP client. The name ICQ derives from the English phrase "I Seek You". Originally developed by the Israeli company Mirabilis in 1996, the client was bought by AOL in 1998, and then by Mail.Ru Group in 2010.

<span class="mw-page-title-main">Spamming</span> Unsolicited electronic messages, especially advertisements

Spamming is the use of messaging systems to send multiple unsolicited messages (spam) to large numbers of recipients for the purpose of commercial advertising, for the purpose of non-commercial proselytizing, for any prohibited purpose, or simply repeatedly sending the same message to the same user. While the most widely recognized form of spam is email spam, the term is applied to similar abuses in other media: instant messaging spam, Usenet newsgroup spam, Web search engine spam, spam in blogs, wiki spam, online classified ads spam, mobile phone messaging spam, Internet forum spam, junk fax transmissions, social spam, spam mobile apps, television advertising and file sharing spam. It is named after Spam, a luncheon meat, by way of a Monty Python sketch about a restaurant that has Spam in almost every dish in which Vikings annoyingly sing "Spam" repeatedly.

A signature block is a personalized block of text automatically appended at the bottom of an email message, Usenet article, or forum post.

<span class="mw-page-title-main">Instant messaging</span> Form of communication over the internet

Instant messaging (IM) technology is a type of online chat allowing immediate transmission of messages over the Internet or another computer network. Messages are typically transmitted between two or more parties, when each user inputs text and triggers a transmission to the recipient(s), who are all connected on a common network. It differs from email in that conversations over instant messaging happen in real-time. Most modern IM applications use push technology and also add other features such as emojis, file transfer, chatbots, voice over IP, or video chat capabilities.

<span class="mw-page-title-main">Online chat</span> Real-time texting over the internet

Online chat is any kind of communication over the Internet that offers a real-time transmission of text messages from sender to receiver. Chat messages are generally short in order to enable other participants to respond quickly. Thereby, a feeling similar to a spoken conversation is created, which distinguishes chatting from other text-based online communication forms such as Internet forums and email. Online chat may address point-to-point communications as well as multicast communications from one sender to many receivers and voice and video chat, or may be a feature of a web conferencing service.

Social software, also known as social apps or social platform includes communications and interactive tools that are often based on the Internet. Communication tools typically handle capturing, storing and presenting communication, usually written but increasingly including audio and video as well. Interactive tools handle mediated interactions between a pair or group of users. They focus on establishing and maintaining a connection among users, facilitating the mechanics of conversation and talk. Social software generally refers to software that makes collaborative behaviour, the organisation and moulding of communities, self-expression, social interaction and feedback possible for individuals. Another element of the existing definition of social software is that it allows for the structured mediation of opinion between people, in a centralized or self-regulating manner. The most improved area for social software is that Web 2.0 applications can all promote co-operation between people and the creation of online communities more than ever before. The opportunities offered by social software are instant connections and opportunities to learn.An additional defining feature of social software is that apart from interaction and collaboration, it aggregates the collective behaviour of its users, allowing not only crowds to learn from an individual but individuals to learn from the crowds as well. Hence, the interactions enabled by social software can be one-to-one, one-to-many, or many-to-many.

<span class="mw-page-title-main">Text messaging</span> Act of typing and sending a brief, digital message

Text messaging, or texting, is the act of composing and sending electronic messages, typically consisting of alphabetic and numeric characters, between two or more users of mobile devices, desktops/laptops, or another type of compatible computer. Text messages may be sent over a cellular network or may also be sent via satellite or Internet connection.

An online service provider (OSP) can, for example, be an Internet service provider, an email provider, a news provider (press), an entertainment provider, a search engine, an e-commerce site, an online banking site, a health site, an official government site, social media, a wiki, or a Usenet newsgroup.

A discussion group is a group of individuals, typically who share a similar interest, who gather either formally or informally to discuss ideas, solve problems, or make comments. Common methods of conversing including meeting in person, conducting conference calls, using text messaging, or using a website such as an Internet forum. People respond, add comments, and make posts on such forums, as well as on established mailing lists, in news groups, or in IRC channels. Other group members could choose to respond by posting text or image.

When a message is replied to in e-mail, Internet forums, or Usenet, the original can often be included, or "quoted", in a variety of different posting styles.

<span class="mw-page-title-main">Japanese mobile phone culture</span> Technology culture

In Japan, mobile phones became ubiquitous years before the phenomenon spread worldwide. In Japanese, mobile phones are called keitai denwa (携帯電話), literally "portable telephones," and are often known simply as keitai (携帯).

Digital reference is a service by which a library reference service is conducted online, and the reference transaction is a computer-mediated communication. It is the remote, computer-mediated delivery of reference information provided by library professionals to users who cannot access or do not want face-to-face communication. Virtual reference service is most often an extension of a library's existing reference service program. The word "reference" in this context refers to the task of providing assistance to library users in finding information, answering questions, and otherwise fulfilling users’ information needs. Reference work often but not always involves using reference works, such as dictionaries, encyclopedias, etc. This form of reference work expands reference services from the physical reference desk to a "virtual" reference desk where the patron could be writing from home, work or a variety of other locations.

Mobile marketing is a multi-channel online marketing technique focused at reaching a specific audience on their smartphones, feature phones, tablets, or any other related devices through websites, e-mail, SMS and MMS, social media, or mobile applications. Mobile marketing can provide customers with time and location sensitive, personalized information that promotes goods, services, appointment reminders and ideas. In a more theoretical manner, academic Andreas Kaplan defines mobile marketing as "any marketing activity conducted through a ubiquitous network to which consumers are constantly connected using a personal mobile device".

Mobile dating services, also known as cell dating, cellular dating, or cell phone dating, allow individuals to chat, flirt, meet, and possibly become romantically involved by means of text messaging, mobile chatting, and the mobile web.

<span class="mw-page-title-main">Private message</span> Mode of electronic communication

In computing, a private message, personal message, or direct message refers to a private communication sent or received by a user of a private communication channel on any given platform. Unlike public posts, PMs are only viewable by the participants. Though long a function present on IRCs and Internet forums, private channels for PMs have recently grown in popularity due to the increasing demand for privacy and private collaboration on social media.

<span class="mw-page-title-main">Mobile phone</span> Portable device to make telephone calls using a radio link

A mobile phone is a portable telephone that can make and receive calls over a radio frequency link while the user is moving within a telephone service area, as opposed to a fixed-location phone. The radio frequency link establishes a connection to the switching systems of a mobile phone operator, which provides access to the public switched telephone network (PSTN). Modern mobile telephone services use a cellular network architecture and therefore mobile telephones are called cellphones in North America. In addition to telephony, digital mobile phones support a variety of other services, such as text messaging, multimedia messaging, email, Internet access, short-range wireless communications, satellite access, business applications, payments, multimedia playback and streaming, digital photography, and video games. Mobile phones offering only basic capabilities are known as feature phones ; mobile phones which offer greatly advanced computing capabilities are referred to as smartphones.

<span class="mw-page-title-main">Digital citizen</span> Person using IT to engage in society, politics, and government

The term digital citizen is used with different meanings. According to the definition provided by Karen Mossberger, one of the authors of Digital Citizenship: The Internet, Society, and Participation, digital citizens are "those who use the internet regularly and effectively." In this sense, a digital citizen is a person using information technology (IT) in order to engage in society, politics, and government.

<span class="mw-page-title-main">Mobile technology</span> Technology used for cellular communication

Mobile technology is the technology used for cellular communication. Mobile technology has evolved rapidly over the past few years. Since the start of this millennium, a standard mobile device has gone from being no more than a simple two-way pager to being a mobile phone, GPS navigation device, an embedded web browser and instant messaging client, and a handheld gaming console. Many experts believe that the future of computer technology rests in mobile computing with wireless networking. Mobile computing by way of tablet computers is becoming more popular. Tablets are available on the 3G and 4G networks.

Snapchat is an American multimedia instant messaging app and service developed by Snap Inc., originally Snapchat Inc. One of the principal features of Snapchat is that pictures and messages are usually only available for a short time before they become inaccessible to their recipients. The app has evolved from originally focusing on person-to-person photo sharing to presently featuring users' "Stories" of 24 hours of chronological content, along with "Discover", letting brands show ad-supported short-form content. It also allows users to store photos in a password-protected area called "my eyes only". It has also reportedly incorporated limited use of end-to-end encryption, with plans to broaden its use in the future.

Comparison of user features of messaging platforms refers to a comparison of all the various user features of various electronic instant messaging platforms. This includes a wide variety of resources; it includes standalone apps, platforms within websites, computer software, and various internal functions available on specific devices, such as iMessage for iPhones.

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Further reading