Reference collection

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A reference collection is a collection of objects maintained for the purposes of study, comparison, research, and authentication. [1] While most commonly associated with libraries, reference collections can also be found in museums, archives, research institutions, and private holdings.

Contents

These collections are generally non-circulating, meaning that items cannot be checked out or removed from the premises, to ensure their availability and preservation for future users; and thus are not typically meant for general reading or entertainment, but rather for specific, detailed study and consultation. [2] They may be very expensive items, such as a current encyclopedia, which the institution does not want to risk losing.

Overview

The primary aim of reference collections is to provide a comprehensive and authoritative resource for researchers, students, professionals, and the general public. [2] Reference collections are generally large undertakings maintained by institutions; instead of having a single representative of each object, they will typically have multiples, so as to illustrate variations and, sometimes, provide samples for comparisons. [3]

Items within a reference collection may include books, journals, manuscripts, samples, artifacts, and other primary and secondary sources of information. A reference collection may also include an assortment of damaged or manipulated items, fakes and forgeries, or items to be used for education and public outreach. [4] The items are curated with inclusion is based on their relevance, accuracy, authenticity, and potential for future research needs. [2]

These collections are often permanently housed in public institutions and used on site, such as those managed by universities or GLAM institutions (galleries, libraries, archives and museums). The earliest libraries were almost all reference libraries, but lending libraries became more common in the 18th century [5] with circulating libraries subscription libraries, followed by free public libraries. Occasionally, reference collections (notably, highly specific and specialized collections or art collections) can be found in private ownership.

As new knowledge emerges and older materials become less relevant or outdated, the reference collection may undergo periodic reviews and updates to ensure its continued usefulness and reliability. [2]

Typical formats

Within academic, open source, and research libraries, there are various sources that cater to specific types of information. The table below provides an inexhaustive overview of these typical information repositories. [6]

NameDescription
Almanacs Annual publications with current information on various topics like weather, news, etc.
Artifact collectionsCollections of historical or culturally significant items.
Atlases Books of maps detailing both physical and political features of regions.
Bibliographies Lists of books, articles, and other resources focused on specific subjects.
Biographies Detailed accounts of individuals' lives, both personal and professional.
Chronologies Documents events over time, frequently in a timeline fashion.
Code repositories Databases that store, manage, and track changes in source code.
Dictionaries Books providing definitions, pronunciations, and forms of words.
DigestsOrganized collections of summaries of longer documents in a specific area.
Directories Provide contact and background information for people and organizations.
Encyclopedias Sets of books with short articles on a multitude of topics.
Gazetteers Geographical dictionaries detailing information on specific places.
Handbooks Practitioners' guides specific to fields of study or work.
Indexes Guides to articles in periodicals and newspapers.
Physical CollectionsTangible items grouped together for study or reference purposes.
Pictorial WorksMaterials using visuals, like photographs or drawings, to clarify topics.
Microscopy Slide CollectionsType slides, often used biology and medicine.
Statistical WorksProcesses that involve collecting, analyzing, and summarizing data numerically.
Yearbooks Provide statistical data and articles updating information in various areas.

Significance in academic research

In biology, reference collections, such as herbaria are a source of information about variations of populations within a species. [7] They are also the repository of nomenclatural type specimens used to fix the circumscription of the taxonomic name. [8]

In philately, reference collections are critical to expertization, since the characteristics differentiating authentic stamps from reprints, fakes, and forgeries are often too subtle to be described verbally. [4]

See also

Related Research Articles

The following outline is provided as an overview of and topical guide to education:

<span class="mw-page-title-main">Library</span> Organized collection of books or other information resources

A library is a collection of books, and possibly other materials and media, that is accessible for use by its members and members of allied institutions. Libraries provide physical or digital materials, and may be a physical location, a virtual space, or both. A library's collection normally includes printed materials which may be borrowed, and usually also includes a reference section of publications which may only be utilized inside the premises. Resources such as commercial releases of films, television programmes, other video recordings, radio, music and audio recordings may be available in many formats. These include DVDs, Blu-rays, CDs, cassettes, or other applicable formats such as microform. They may also provide access to information, music or other content held on bibliographic databases.

<span class="mw-page-title-main">Museum</span> Institution that holds items of significance

A museum is an institution dedicated to displaying and/or preserving culturally or scientifically significant objects. Many museums have exhibitions of these objects on public display, and some have private collections that are used by researchers and specialists. Museums host a much wider range of objects than a library, and usually focus on a specific theme, such as the arts, science, natural history or local history. Public museums that host exhibitions and interactive demonstrations are often tourist attractions, and many attract large numbers of visitors from outside their host country, with the most visited museums in the world attracting millions of visitors annually.

<span class="mw-page-title-main">Primary source</span> Original source of information created at the time under study

In the study of history as an academic discipline, a primary source is an artifact, document, diary, manuscript, autobiography, recording, or any other source of information that was created at the time under study. It serves as an original source of information about the topic. Similar definitions can be used in library science and other areas of scholarship, although different fields have somewhat different definitions.

<span class="mw-page-title-main">Public library</span> Organized collection of books and information resources made accessible for the public

A public library is a library, most often a lending library, that is accessible by the general public and is usually funded from public sources, such as taxes. It is operated by librarians and library paraprofessionals, who are also civil servants.

<span class="mw-page-title-main">Provenance</span> Chronology of the ownership, custody or location of a historical object

Provenance is the chronology of the ownership, custody or location of a historical object. The term was originally mostly used in relation to works of art, but is now used in similar senses in a wide range of fields, including archaeology, paleontology, archival science, economy, computing, and scientific inquiry in general.

<span class="mw-page-title-main">Research library</span> Library that supports scholarly research

A research library is a library that contains an in-depth collection of material on one or several subjects. A research library will generally include an in-depth selection of materials on a particular topic or set of topics and contain primary sources as well as secondary sources. Research libraries are established to meet research needs and, as such, are stocked with authentic materials with quality content. Research libraries are typically attached to academic or research institutions that specialize in that topic and serve members of that institution. Large university libraries are considered research libraries, and often contain many specialized branch research libraries. The libraries provide research materials for students and staff of these organizations to use and can also publish and carry literature produced by these institutions and make them available to others. Research libraries could also be accessible to members of the public who wish to gain in-depth knowledge on that particular topic.

Landsbókasafn Íslands – Háskólabókasafn is the national library of Iceland which also functions as the university library of the University of Iceland. The library was established on December 1, 1994, in Reykjavík, Iceland, with the merger of the former national library, Landsbókasafn Íslands, and the university library. It is the largest library in Iceland with about one million items in various collections. The library's largest collection is the national collection containing almost all written works published in Iceland and items related to Iceland published elsewhere. The library is the main legal deposit library in Iceland. The library also has a large manuscript collection with mostly early modern and modern manuscripts, and a collection of published Icelandic music and other audio. The library houses the largest academic collection in Iceland, most of which can be borrowed for off-site use by holders of library cards. University students get library cards for free, but anyone can acquire a card for a small fee. The library is open for public access.

In library science, special collections are libraries or library units that house materials requiring specialized security and user services. Special collections can be found in many different organisations including research libraries, universities, colleges, schools, national libraries, public libraries, museums, art galleries, archives, historic houses, cathedrals, subscription libraries, learned societies, hospitals, companies and monasteries.

<span class="mw-page-title-main">Grey literature</span> Documents and research not produced for commercial or academic journal purposes

Grey literature is materials and research produced by organizations outside of the traditional commercial or academic publishing and distribution channels. Common grey literature publication types include reports, working papers, government documents, white papers and evaluations. Organizations that produce grey literature include government departments and agencies, civil society or non-governmental organizations, academic centres and departments, and private companies and consultants.

The California Digital Library (CDL) was founded by the University of California in 1997. Under the leadership of then UC President Richard C. Atkinson, the CDL's original mission was to forge a better system for scholarly information management and improved support for teaching and research. In collaboration with the ten University of California Libraries and other partners, CDL assembled one of the world's largest digital research libraries. CDL facilitates the licensing of online materials and develops shared services used throughout the UC system. Building on the foundations of the Melvyl Catalog, CDL has developed one of the largest online library catalogs in the country and works in partnership with the UC campuses to bring the treasures of California's libraries, museums, and cultural heritage organizations to the world. CDL continues to explore how services such as digital curation, scholarly publishing, archiving and preservation support research throughout the information lifecycle.

<span class="mw-page-title-main">Special library</span> Library providing resources on a particular topic or discipline

A special library is a library that provides specialized information resources on a particular subject, serves a specialized and limited clientele, and delivers specialized services to that clientele. Special libraries include corporate libraries, government libraries, law libraries, medical libraries, museum libraries, news libraries. Special libraries also exist within academic institutions. These libraries are included as special libraries because they are often funded separately from the rest of the university and they serve a targeted group of users.

<span class="mw-page-title-main">Slovak National Library</span>

The Slovenská národná knižnica is a modern scientific, cultural, information and educational institution that serves all citizens of Slovakia and users from abroad. Slovak National Library is conservation and depositary library of Slovakia. SNL preferably collects, professionally processes, stores, protects and makes accessible domestic and foreign Slavic documents. Funds and collections of the Slovak National Library contain 4.9 million library items, 1.7 million archive documents and thousands of museum units.

Digital curation is the selection, preservation, maintenance, collection, and archiving of digital assets. Digital curation establishes, maintains, and adds value to repositories of digital data for present and future use. This is often accomplished by archivists, librarians, scientists, historians, and scholars. Enterprises are starting to use digital curation to improve the quality of information and data within their operational and strategic processes. Successful digital curation will mitigate digital obsolescence, keeping the information accessible to users indefinitely. Digital curation includes digital asset management, data curation, digital preservation, and electronic records management.

<span class="mw-page-title-main">Digital library</span> Online database of digital objects stored in electronic media formats and accessible via computers

A digital library is an online database of digital objects that can include text, still images, audio, video, digital documents, or other digital media formats or a library accessible through the internet. Objects can consist of digitized content like print or photographs, as well as originally produced digital content like word processor files or social media posts. In addition to storing content, digital libraries provide means for organizing, searching, and retrieving the content contained in the collection. Digital libraries can vary immensely in size and scope, and can be maintained by individuals or organizations. The digital content may be stored locally, or accessed remotely via computer networks. These information retrieval systems are able to exchange information with each other through interoperability and sustainability.

The Philatelic Foundation is a philatelic organization granted a charter in 1945 by the University of the State of New York as a Nonprofit Educational Institution.

<span class="mw-page-title-main">Archival research</span> Type of research using evidence from archival records

Archival research is a type of research which involves seeking out and extracting evidence from archival records. These records may be held either in collecting institutions, such as libraries and museums, or in the custody of the organization that originally generated or accumulated them, or in that of a successor body. Archival research can be contrasted with (1) secondary research, which involves identifying and consulting secondary sources relating to the topic of enquiry; and (2) with other types of primary research and empirical investigation such as fieldwork and experiment.

A memory institution is an organization maintaining a repository of public knowledge, a generic term used about institutions such as libraries, archives, heritage institutions, aquaria and arboreta, and zoological and botanical gardens, as well as providers of digital libraries and data aggregation services which serve as memories for given societies or mankind. Memory institutions serve the purpose of documenting, contextualizing, preserving and indexing elements of human culture and collective memory. These institutions allow and enable society to better understand themselves, their past, and how the past impacts their future. These repositories are ultimately preservers of communities, languages, cultures, customs, tribes, and individuality. Memory institutions are repositories of knowledge, while also being actors of the transitions of knowledge and memory to the community. These institutions ultimately remain some form of collective memory. Increasingly such institutions are considered as a part of a unified documentation and information science perspective.

<span class="mw-page-title-main">Scientific collection</span> Systematic scientific collection of objects for the study of nature or of the human history

A scientific collection is a collection of items that are preserved, catalogued, and managed for the purpose of scientific study.

<span class="mw-page-title-main">Collections management</span> Process of overseeing a collection, including acquisition, curation, and deaccessioning

Collections management involves the development, storage, and preservation of cultural property, as well as objects of contemporary culture in museums, libraries, archives and private collections. The primary goal of collections management is to meet the needs of the individual collector or collecting institution's mission statement, while also ensuring the long-term safety and sustainability of the cultural objects within the collector's care. Collections management, which consists primarily of the administrative responsibilities associated with collection development, is closely related to collections care, which is the physical preservation of cultural heritage. The professionals most influenced by collections management include collection managers, registrars, and archivists.

References

  1. Carol A. Singer (2012). Fundamentals of Managing Reference Collections. American Library Association. ISBN   978-0838911532.
  2. 1 2 3 4 Nolan, Christopher W. (1999). Managing the reference collection (Nachdr. ed.). Chicago London: American Library Association. ISBN   978-0-8389-0748-1.
  3. What Is a Reference Collection?
  4. 1 2 Duane Chartier; Richard J Weiss, eds. (2004). Fakebusters Ii: Scientific Detection Of Fakery In Art And Philately. World Scientific Publishing Company. p. 60. ISBN   9789814481892.
  5. Kelly, Thomas (1966). Early public libraries : a history of public libraries in Great Britain before 1850. Internet Archive. London : Library Association. ISBN   978-0-85365-381-3.
  6. LibGuides: Reference Department: Collection, 2023, retrieved 11 September 2023
  7. Warinner, C.; Guedes, J.D.A.; Goode, D. (2011). "Paleobot. org: establishing open-access online reference collections for archaeobotanical research" (PDF). Vegetation History and Archaeobotany. 20 (3): 241–244. Bibcode:2011VegHA..20..241W. doi:10.1007/s00334-011-0282-6. S2CID   129830605.
  8. Bernard Tiong Gie Tan; Hock Lim; Kok Khoo Phua, eds. (2016). 50 Years Of Science In Singapore. World Scientific Publishing Company. p. 525. ISBN   9789813140912.