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A report is a document or a statement that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are usually given in the form of written documents. [1] [2] Typically reports relay information that was found or observed. [2] The credible report enhances the previous beliefs while dishonest information can question the agency preparing the report. [3] Reports from IPCC as IPCC reports, World Health Report and Global Gender Gap Report from World Economic Forums are few examples of reports highlighting important worldly affairs.
In modern business scenario, reports play a major role in the progress of business. Reports are the backbone to the thinking process of the establishment and they are responsible, to a great extent, in evolving an efficient or inefficient work environment.
The significance of the reports includes:
One of the most common formats for presenting reports is IMRAD—introduction, methods, results, and discussion. This structure, standard for the genre, mirrors traditional publication of scientific research and summons the ethos and credibility of that discipline. Reports are not required to follow this pattern and may use alternative methods such as the problem-solution format, wherein the author first lists an issue and then details what must be done to fix the problem. Transparency and a focus on quality are keys to writing a useful report. Accuracy is also important. Faulty numbers in a financial report could lead to disastrous consequences.
Reports use features such as tables, graphics, pictures, voice, or specialized vocabulary in order to persuade a specific audience to undertake an action or inform the reader of the subject at hand. Some common elements of written reports include headings to indicate topics and help the reader locate relevant information quickly, and visual elements such as charts, tables and figures, which are useful for breaking up large sections of text and making complex issues more accessible. Lengthy written reports will almost always contain a table of contents, appendices, footnotes, and references. A bibliography or list of references will appear at the end of any credible report and citations are often included within the text itself. Complex terms are explained within the body of the report or listed as footnotes in order to make the report easier to follow. A short summary of the report's contents, called an abstract, may appear in the beginning so that the audience knows what the report will cover. Online reports often contain hyperlinks to internal or external sources as well.
Verbal reports differ from written reports in the minutiae of their format, but they still educate or advocate for a course of action. Quality reports will be well researched and the speaker will list their sources if at all possible.
A typical report would include the following sections in it: [4]
Some examples of reports are:
The Intergovernmental Panel on Climate Change (IPCC) is an intergovernmental body of the United Nations. Its job is to advance scientific knowledge about climate change caused by human activities. The World Meteorological Organization (WMO) and the United Nations Environment Programme (UNEP) set up the IPCC in 1988. The United Nations endorsed the creation of the IPCC later that year. It has a secretariat in Geneva, Switzerland, hosted by the WMO. It has 195 member states who govern the IPCC. The member states elect a bureau of scientists to serve through an assessment cycle. A cycle is usually six to seven years. The bureau selects experts in their fields to prepare IPCC reports. There is a formal nomination process by governments and observer organizations to find these experts. The IPCC has three working groups and a task force, which carry out its scientific work.
Non-fiction is any document or media content that attempts, in good faith, to convey information only about the real world, rather than being grounded in imagination. Non-fiction typically aims to present topics objectively based on historical, scientific, and empirical information. However, some non-fiction ranges into more subjective territory, including sincerely held opinions on real-world topics.
A business plan is a formal written document containing the goals of a business, the methods for attaining those goals, and the time-frame for the achievement of the goals. It also describes the nature of the business, background information on the organization, the organization's financial projections, and the strategies it intends to implement to achieve the stated targets. In its entirety, this document serves as a road-map that provides direction to the business.
A technical writer is a professional information communicator whose task is to transfer information between two or more parties, through any medium that best facilitates the transfer and comprehension of the information. Technical writers research and create information through a variety of delivery media. Example types of information include online help, manuals, white papers, design specifications, project plans, and software test plans. With the rise of e-learning, technical writers are increasingly becoming involved with creating online training material.
Scientific literature encompasses a vast body of academic papers that spans various disciplines within the natural and social sciences. It primarily consists of academic papers that present original empirical research and theoretical contributions. These papers serve as essential sources of knowledge and are commonly referred to simply as “the literature” within specific research fields.
"Scientific Integrity in Policymaking: An Investigation into the Bush Administration's Misuse of Science" is the title of a report published by the Union of Concerned Scientists in February, 2004. The report was the culmination of an investigation of the Bush administration's objectivity in science, and ultimately a criticism thereof.
An abstract is a brief summary of a research article, thesis, review, conference proceeding, or any in-depth analysis of a particular subject and is often used to help the reader quickly ascertain the paper's purpose. When used, an abstract always appears at the beginning of a manuscript or typescript, acting as the point-of-entry for any given academic paper or patent application. Abstracting and indexing services for various academic disciplines are aimed at compiling a body of literature for that particular subject.
The Summary for policymakers (SPM) is a summary of the Intergovernmental Panel on Climate Change (IPCC) reports intended to aid policymakers. The form is approved line by line by governments: "Negotiations occur over wording to ensure accuracy, balance, clarity of message, and relevance to understanding and policy."
A memorandum, also known as a briefing note, is a written message that is typically used in a professional setting. Commonly abbreviated memo, these messages are usually brief and are designed to be easily and quickly understood. Memos can thus communicate important information efficiently in order to make dynamic and effective changes.
Technical writing is the writing of technical content, particularly relating to industrial and other applied sciences, with an emphasis on occupational contexts. The range of audiences for technical writing varies widely. By far, the most common form of technical writing is for procedural documentation. Procedural documentation is used in all types of manufacturing to explain user, assembly and installation instructions. In the software industry, procedural documents are also commonly used to describe user operations and installations. In some cases, technical writing may be written for experts or fellow scientists and is often written about a specialized topic with a persuasive bias. Known as white papers, industry articles, and academic papers; these technical documents are written at a higher level of reading comprehension and incorporate industry terms to show knowledge of the subject and the field of work. In most cases, however, technical writers help convey complex scientific or niche subjects to end users in "laymen's" terms and offer purely factual content. Modern technical writing relies on simple terms and short sentences, rather than detailed explanations with unnecessary information like pronouns, abstract words and/or unfamiliar acronyms. Technical writing is recognized as the largest segment of the technical communication field.
Technical communication is communication of technical subject matter such as engineering, science, or technology content. The largest part of it tends to be technical writing, though importantly it often requires aspects of visual communication. Technical communication also encompasses oral delivery modes such as presentations involving technical material. When technical communication occurs in workplace settings, it's considered a major branch of professional communication. In research or R&D contexts, it can overlap with scientific writing.
The IPCC Third Assessment Report (TAR), Climate Change 2001, is an assessment of available scientific and socio-economic information on climate change by the IPCC. Statements of the IPCC or information from the TAR were often used as a reference showing a scientific consensus on the subject of global warming. The Third Assessment Report (TAR) was completed in 2001 and consists of four reports, three of them from its Working Groups: Working Group I: The Scientific Basis; Working Group II: Impacts, Adaptation and Vulnerability; Working Group III: Mitigation; Synthesis Report. A number of the TAR's conclusions are given quantitative estimates of how probable it is that they are correct, e.g., greater than 66% probability of being correct. These are "Bayesian" probabilities, which are based on an expert assessment of all the available evidence.
The Second Assessment Report (SAR) of the Intergovernmental Panel on Climate Change (IPCC), published in 1995, is an assessment of the then available scientific and socio-economic information on climate change. The report was split into four parts: a synthesis to help interpret UNFCCC article 2, The Science of Climate Change, Impacts, Adaptations and Mitigation of Climate Change, Economic and Social Dimensions of Climate Change. Each of the last three parts was completed by a separate Working Group (WG), and each has a Summary for Policymakers (SPM) that represents a consensus of national representatives.
A medical writer, also referred to as medical communicator, is a person who applies the principles of clinical research in developing clinical trial documents that effectively and clearly describe research results, product use, and other medical information. The medical writer develops any of the five modules of the Common Technical Document. The medical writers also ensure that their documents comply with regulatory, journal, or other guidelines in terms of content, format, and structure.
An executive summary is a short document or section of a document produced for business purposes. It summarizes a longer report or proposal or a group of related reports in such a way that readers can rapidly become acquainted with a large body of material without having to read it all. It usually contains a brief statement of the problem or proposal covered in the major document(s), background information, concise analysis and main conclusions. It is intended as an aid to decision-making by managers and has been described as the most important part of a business plan.
Technical translation is a type of specialized translation involving the translation of documents produced by technical writers, or more specifically, texts which relate to technological subject areas or texts which deal with the practical application of scientific and technological information. While the presence of specialized terminology is a feature of technical texts, specialized terminology alone is not sufficient for classifying a text as "technical" since numerous disciplines and subjects which are not "technical" possess what can be regarded as specialized terminology. Technical translation covers the translation of many kinds of specialized texts and requires a high level of subject knowledge and mastery of the relevant terminology and writing conventions.
The Fifth Assessment Report (AR5) of the United Nations Intergovernmental Panel on Climate Change (IPCC) is the fifth in a series of such reports and was completed in 2014. As had been the case in the past, the outline of the AR5 was developed through a scoping process which involved climate change experts from all relevant disciplines and users of IPCC reports, in particular representatives from governments. Governments and organizations involved in the Fourth Report were asked to submit comments and observations in writing with the submissions analysed by the panel. Projections in AR5 are based on "Representative Concentration Pathways" (RCPs). The RCPs are consistent with a wide range of possible changes in future anthropogenic greenhouse gas emissions. Projected changes in global mean surface temperature and sea level are given in the main RCP article.
Text annotation is the practice and the result of adding a note or gloss to a text, which may include highlights or underlining, comments, footnotes, tags, and links. Text annotations can include notes written for a reader's private purposes, as well as shared annotations written for the purposes of collaborative writing and editing, commentary, or social reading and sharing. In some fields, text annotation is comparable to metadata insofar as it is added post hoc and provides information about a text without fundamentally altering that original text. Text annotations are sometimes referred to as marginalia, though some reserve this term specifically for hand-written notes made in the margins of books or manuscripts. Annotations have been found to be useful and help to develop knowledge of English literature.
The following outline is provided as an overview of and topical guide to books:
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