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A dictation machine is a sound recording device most commonly used to record speech for playback or to be typed into print. It includes digital voice recorders and tape recorder.
The name "Dictaphone" is a trademark of the company of the same name, but it has also become a common term for all dictation machines, as a genericized trademark.
Alexander Graham Bell and his two associates took Edison's tinfoil phonograph and modified it considerably to make it reproduce sound from wax instead of tinfoil. They began their work at Bell's Volta Laboratory in Washington, D.C.In 1879, and continued until they were granted basic patents in 1886 for recording in wax. [1]
Thomas A. Edison had invented the phonograph in 1877, but the fame bestowed on him for this invention — sometimes called his most original — was not due to its efficiency. Recording with his tinfoil phonograph was too difficult to be practical, as the tinfoil tore easily, and even when the stylus was properly adjusted. Although Edison had hit upon the secret of sound recording, immediately after his discovery he did not improve it, allegedly because of an agreement to spend the next five years developing the New York City electric light and power systems. [1]
By 1881 the Volta associates had success in improving an Edison tinfoil machine to some extent. Wax was put in the grooves of the heavy iron cylinder, and no tinfoil was used. The basic distinction between the Edison's first phonograph patent, and the Bell and [Charles Sumner] Tainter patent of 1886 was the method of recording. Edison's method was to indent the sound waves on a piece of tinfoil, while Bell and Tainter's invention called for cutting, or 'engraving', the sound waves into a wax record with a sharp recording stylus. [1]
Among the later improvements by the Volta Associates, the Graphophone used a cutting stylus to create lateral zig-zag grooves of uniform depth into the wax-coated cardboard cylinders, rather than the up-down vertically-cut grooves of Edison's contemporary phonograph machine designs. [1] [2]
Notably, Bell and Tainter developed wax-coated cardboard cylinders for their record cylinders, instead of Edison's cast iron cylinder, covered with a removable film of tinfoil (the actual recording medium, which was prone to damage during installation or removal. [3] Tainter received a separate patent for a tube assembly machine to automatically produce the coiled cardboard tubes, which served as the foundation for the wax cylinder records.
Besides being far easier to handle, the wax recording medium also allowed for lengthier recordings and created superior playback quality. [3] Additionally the Graphophones initially deployed foot treadles to rotate the recordings, then wind-up clockwork drive mechanisms, and finally migrated to electric motors, instead of the manual crank that was used on Edison's phonograph. [3] The numerous improvements allowed for a sound quality that was significantly better than Edison's machine.
Shortly after Thomas Edison invented the phonograph, the first device for recording sound, in 1877, he thought that the main use for the new device would be for recording speech in business settings. (Given the low audio frequency of earliest versions of the phonograph, recording music may not have seemed to be a major application.) Some early phonographs were indeed used this way, but this did not become common until the production of reusable wax cylinders in the late 1880s. The differentiation of office dictation devices from other early phonographs, which commonly had attachments for making one's own recordings, was gradual. The machine marketed by the Edison Records company was trademarked as the "Ediphone".
Following the invention of the audion tube in 1906, electric microphones gradually replaced the purely acoustical recording methods of earlier dictaphones by the late 1930s. In 1945, the SoundScriber, Gray Audograph and Edison Voicewriter, which cut grooves into a plastic disc, was introduced, and two years later Dictaphone replaced wax cylinders with their Dictabelt technology, which cut a mechanical groove into a plastic belt instead of into a wax cylinder. This was later replaced by magnetic tape recording. While reel-to-reel tape was used for dictation, the inconvenience of threading tape spools led to development of more convenient formats, notably the Compact Cassette, Mini-Cassette, and Microcassette.
Digital dictation became possible in the 1990s, as falling computer memory prices made possible pocket-sized digital voice recorders that stored sound on computer memory chips without moving parts. Many early 21st-century digital cameras and smartphones have this capability built in. In the 1990s, improvements in voice recognition technology began to allow computers to transcribe recorded audio dictation into text form, a task that previously required human secretaries or transcribers.
The files generated with digital recorders vary in size, depending on the manufacturer and the format the user chooses. The most common file formats that digital recorders generate have one of the extensions WAV, WMA and MP3. Many dictation machines record in the DSS and DS2 format. Dictation audio can be recorded in various audio file formats. Most digital dictation systems use a lossy form of audio compression based on modelling of the vocal tract to minimize hard disk space and optimize network utilization as files are transferred between users. (Note that WAV is not an audio encoding format, but a file format and has little or no bearing on the encoding rate (kbit/s), size or audio quality of the resulting file.)
Digital dictation offers several advantages over traditional cassette tape based dictation: [4]
Despite the advances in technology, analog media are still widely used in dictation recording due to its flexibility, permanence, and robustness. In some cases, speech is recorded where sound quality is paramount and transcription unnecessary, e.g. for broadcasting a theatre play; recording techniques closer to high-fidelity music recording are more appropriate.
Portable, hand held, digital recorders are the modern replacement for along with handhelds. Digital portables allow transfer of recordings by docking or plugging into a computer. Digital recorders eliminate the need for cassette tapes. Professional digital hand held recorders are available with slide switch, push button, fingerprint locking, and barcode scanning options.
Another common way to record digital dictation is with a computer dictation microphone. There are several different types of computer dictation microphones available, but each one has similar features and operation. Olympus Direct Rec, Philips SpeechMike, and Dictaphone Powermic are all digital computer dictation microphones that also feature push button control for operating dictation or speech recognition software. The dictation microphone operates through a USB on the computer it is used with.
Call-in dictation systems allow one to record their dictations over the phone. With call in dictation systems, the author dials a phone number, enters a PIN and starts dictating. Touch tone controls allow for start, pause, playback, and sending of dictation audio file. The call-in dictation systems usually feature a Pod that can be plugged into a phone line. The pod can then be plugged into a computer to store dictation audio recording in compatible transcription or management software.
Currently there are several digital dictation applications available for mobile phones. With mobile dictation apps, one can record, edit, and send dictation files over networks. Wireless transfer of dictation files decreases turnaround time. Mobile dictation applications allow users to stay connected to dictation workflows through a network, such as the Internet.
There are two types of digital dictation software: [5]
Recordings can be made over the telephone, on a computer or via a hand held dictation device that is "docked" to a computer.
Digital dictation is different from speech recognition where audio is analyzed by a computer using speech algorithms in an attempt to transcribe the document. With digital dictation the process of converting digital audio to text may be done using digital transcription software, typically controlled by a foot switch which allows the transcriber to PLAY, STOP, REWIND, and BACKSPACE. Nevertheless, there are Digital Transcription Kits that allow integration with Speech Recognition Software. This gives the typist the option to either type a document manually, or send a document to be converted to text by Software such as Dragon NaturallySpeaking.
A phonograph, later called a gramophone, and since the 1940s a record player, or more recently a turntable, is a device for the mechanical and analogue reproduction of recorded sound. The sound vibration waveforms are recorded as corresponding physical deviations of a spiral groove engraved, etched, incised, or impressed into the surface of a rotating cylinder or disc, called a "record". To recreate the sound, the surface is similarly rotated while a playback stylus traces the groove and is therefore vibrated by it, faintly reproducing the recorded sound. In early acoustic phonographs, the stylus vibrated a diaphragm that produced sound waves coupled to the open air through a flaring horn, or directly to the listener's ears through stethoscope-type earphones.
An audio tape recorder, also known as a tape deck, tape player or tape machine or simply a tape recorder, is a sound recording and reproduction device that records and plays back sounds usually using magnetic tape for storage. In its present-day form, it records a fluctuating signal by moving the tape across a tape head that polarizes the magnetic domains in the tape in proportion to the audio signal. Tape-recording devices include the reel-to-reel tape deck and the cassette deck, which uses a cassette for storage.
Phonograph cylinders are the earliest commercial medium for recording and reproducing sound. Commonly known simply as "records" in their heyday, a name which has been passed on to their disc-shaped successor, these hollow cylindrical objects have an audio recording engraved on the outside surface which can be reproduced when they are played on a mechanical cylinder phonograph. The first cylinders were wrapped with tin foil but the improved version made of wax was created a decade later, after which they were commercialized. In the 1910s, the competing disc record system triumphed in the marketplace to become the dominant commercial audio medium.
Dictaphone was an American company founded by Alexander Graham Bell that produced dictation machines. It is now a division of Nuance Communications, based in Burlington, Massachusetts.
The Dictabelt, in early years and much less commonly also called a Memobelt, is an analog audio recording medium commercially introduced by the American Dictaphone company in 1947. Having been intended for recording dictation and other speech for later transcription, it is a write-once-read-many medium consisting of a 5-mil (0.13 mm) thick transparent vinyl plastic belt 3.5 inches (89 mm) wide and 12 inches (300 mm) around. The belt is loaded onto a pair of metal cylinders, put under tension, then rotated like a tank tread. It is inscribed with an audio-signal-modulated helical groove by a stylus which is slowly moved across the rotating belt. Unlike the stylus of a record cutter, the Dictabelt stylus is blunt and in recording mode it simply impresses a groove into the plastic rather than engraving it and throwing off a thread of waste material. The Dictabelt system was popular, and by 1952, made up 90% of Dictaphone's sales.
Edison Records was one of the early record labels that pioneered sound recording and reproduction, and was an important and successful company in the early recording industry.
Multitrack recording (MTR), also known as multitracking, is a method of sound recording developed in 1955 that allows for the separate recording of multiple sound sources or of sound sources recorded at different times to create a cohesive whole. Multitracking became possible in the mid-1950s when the idea of simultaneously recording different audio channels to separate discrete tracks on the same reel-to-reel tape was developed. A track was simply a different channel recorded to its own discrete area on the tape whereby their relative sequence of recorded events would be preserved, and playback would be simultaneous or synchronized.
The Microcassette is an audio storage medium, introduced by Olympus in 1969.
Charles Sumner Tainter was an American scientific instrument maker, engineer and inventor, best known for his collaborations with Alexander Graham Bell, Chichester Bell, Alexander's father-in-law Gardiner Hubbard, and for his significant improvements to Thomas Edison's phonograph, resulting in the Graphophone, one version of which was the first Dictaphone.
The Graphophone was the name and trademark of an improved version of the phonograph. It was invented at the Volta Laboratory established by Alexander Graham Bell in Washington, D.C., United States.
The Mini-Cassette, often written minicassette, is a magnetic tape audio cassette format introduced by Philips in 1967.
Sound recording and reproduction is the electrical, mechanical, electronic, or digital inscription and re-creation of sound waves, such as spoken voice, singing, instrumental music, or sound effects. The two main classes of sound recording technology are analog recording and digital recording.
The history of sound recording - which has progressed in waves, driven by the invention and commercial introduction of new technologies — can be roughly divided into four main periods:
Chichester Alexander Bell was an Irish audio engineer and inventor. He was a cousin of Alexander Graham Bell and was instrumental in developing the graphophone.
The Volta Laboratory and the Volta Bureau were created in Georgetown, Washington, D.C., by Alexander Graham Bell.
MacSpeech Scribe is speech recognition software for Mac OS X designed specifically for transcription of recorded voice dictation. It runs on Mac OS X 10.6 Snow Leopard. The software transcribes dictation recorded by an individual speaker. Typically, the speaker will record their dictation using a digital recording device such as a handheld digital recorder, mobile smartphone, or desktop or laptop computer with a suitable microphone. MacSpeech Scribe supports specific audio file formats for recorded dictation: .aif, .aiff, .wav, .mp4, .m4a, and .m4v.
Speech Processing Solutions is an international electronics company headquartered in Vienna, Austria. The company designs, develops, manufactures and markets speech processing devices, such as those used in digital dictation and speech recognition. Speech Processing Solutions was formed on 1 July 2012. Philips Speech Processing was part of the Philips Consumer Lifestyle sector. Speech Processing Solutions is now an official licensee of the Philips brand. The company has subsidiaries in the US, Canada, Australia, the United Kingdom, Belgium, France and Germany, and employs around 170 people worldwide.
The North American Phonograph Company was an early attempt to commercialize the maturing technologies of sound recording in the late 1880s and early 1890s. Though the company was largely unsuccessful in its goals due to legal, technical and financial problems, it set the stage for the modern recording industry in the mid 1890s.
The field of language documentation in the modern context involves a complex and ever-evolving set of tools and methods, and the study and development of their use – and, especially, identification and promotion of best practices – can be considered a sub-field of language documentation proper. Among these are ethical and recording principles, workflows and methods, hardware tools, and software tools.
IRENE is a digital imaging technology designed to recover analog audio stored on fragile or deteriorating phonograph cylinders, records, and other grooved audio media. It is in use by several archives and preservation institutions in the United States seeking to preserve and digitize historical audio.