A load file in the litigation community is commonly referred to as the file used to import data (coded, captured or extracted data from ESI processing) into a database; or the file used to link images. These load files carry commands, commanding the software to carry out certain functions with the data found in them.
Load files are usually ASCII text files that have delimited fields of information. Such load files may have data about documents to be imported into a document management software such as Concordance or Summation. Or they may have the path or directory where images may reside so that the software can link such images to their corresponding records.
Some database programs take one load file for importing images and another for importing data while others take only one load file for both pieces of information.
OCR or Search-able Text which is considered "data" is also imported into most database programs via the same load files. Though some people prefer to load the OCR into their databases by running a separate command to search and find the desired text.
Optical character recognition or optical character reader (OCR) is the electronic or mechanical conversion of images of typed, handwritten or printed text into machine-encoded text, whether from a scanned document, a photo of a document, a scene-photo or from subtitle text superimposed on an image.
A document management system (DMS) is a system used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users. In the case of the management of digital documents such systems are based on computer programs. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
An image scanner—often abbreviated to just scanner, is a device that optically scans images, printed text, handwriting or an object and converts it to a digital image. Commonly used in offices are variations of the desktop flatbed scanner where the document is placed on a glass window for scanning. Hand-held scanners, where the device is moved by hand, have evolved from text scanning "wands" to 3D scanners used for industrial design, reverse engineering, test and measurement, orthotics, gaming and other applications. Mechanically driven scanners that move the document are typically used for large-format documents, where a flatbed design would be impractical.
A comma-separated values (CSV) file is a delimited text file that uses a comma to separate values. Each line of the file is a data record. Each record consists of one or more fields, separated by commas. The use of the comma as a field separator is the source of the name for this file format. A CSV file typically stores tabular data in plain text, in which case each line will have the same number of fields.
Scanner Access Now Easy (SANE) is an application programming interface (API) that provides standardized access to any raster image scanner hardware.
Computer-assisted translation or computer-aided translation (CAT) is a form of language translation in which a human translator uses computer hardware to support and facilitate the translation process.
A binary file is a computer file that is not a text file. The term "binary file" is often used as a term meaning "non-text file". Many binary file formats contain parts that can be interpreted as text; for example, some computer document files containing formatted text, such as older Microsoft Word document files, contain the text of the document but also contain formatting information in binary form.
Enterprise content management (ECM) extends the concept of content management by adding a time line for each content item and possibly enforcing processes for the creation, approval and distribution of them. Systems that implement ECM generally provide a secure repository for managed items, be they analog or digital, that indexes them. They also include one or more methods for importing content to bring new items under management and several presentation methods to make items available for use.
ARexx is an implementation of the Rexx language for the Amiga, written in 1987 by William S. Hawes, with a number of Amiga-specific features beyond standard REXX facilities. Like most REXX implementations, ARexx is an interpreted language. Programs written for ARexx are called "scripts", or "macros"; several programs offer the ability to run ARexx scripts in their main interface as macros.
OmegaT is a computer-assisted translation tool written in the Java programming language. It is free software originally developed by Keith Godfrey in 2000, and is currently developed by a team led by Aaron Madlon-Kay.
A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form, a process known as digitization. Proponents claim that "going paperless" can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment. The concept can be extended to communications outside the office as well.
A file format is a standard way that information is encoded for storage in a computer file. It specifies how bits are used to encode information in a digital storage medium. File formats may be either proprietary or free and may be either unpublished or open.
Document Capture Software refers to applications that provide the ability and feature set to automate the process of scanning paper documents or importing electronic documents, often for the purposes of feeding advanced document classification and data collection processes. Most scanning hardware, both scanners and copiers, provides the basic ability to scan to any number of image file formats, including: PDF, TIFF, JPG, BMP, etc. This basic functionality is augmented by document capture software, which can add efficiency and standardization to the process.
Nota Bene is an integrated suite of applications for writers and scholars. It operates on the Windows platform and comes in two major versions: Scholar's Workstation, and Lingua Workstation.
Citavi is a program for reference management and knowledge organization for Microsoft Windows published by Swiss Academic Software in Wädenswil, Switzerland. Citavi is very widely used in Germany, Austria, and Switzerland, with site licenses at most universities, many of which offer training sessions and settings files for Citavi.
OCRFeeder is an optical character recognition suite for GNOME, which also supports virtually any command-line OCR engine, such as CuneiForm, GOCR, Ocrad and Tesseract. It converts paper documents to digital document files and can serve to make them accessible to visually impaired users.
Microsoft Office shared tools are software components that are included in all Microsoft Office products.
The following outline is provided as an overview of and topical guide to databases:
Data scraping is a technique in which a computer program extracts data from human-readable output coming from another program.
Apache Tika is a content detection and analysis framework, written in Java, stewarded at the Apache Software Foundation. It detects and extracts metadata and text from over a thousand different file types, and as well as providing a Java library, has server and command-line editions suitable for use from other programming languages.
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