Reserve (accounting)

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In financial accounting, reserve always has a credit balance and can refer to a part of shareholders' equity, a liability for estimated claims, or contra-asset for uncollectible accounts.

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A reserve can appear in any part of shareholders' equity except for contributed or basic share capital. In nonprofit accounting, an "operating reserve" is the unrestricted cash on hand available to sustain an organization, and nonprofit boards usually specify a target of maintaining several months of operating cash or a percentage of their annual income, called an operating reserve ratio. [1]

Types of reserves in accounting treatment

There are different types of reserves used in financial accounting, including capital reserves, revenue reserves, statutory reserves, realized reserves, unrealized reserves.

Equity reserves are created from several possible sources:

Reserve is the profit achieved by a company where a certain amount of it is put back into the business which can help the business in their rainy days. The preceding sentence may give the unwary reader the sense that this item is an asset, a debit balance. This is false. A reserve is always a credit balance. Retained Earnings typically has a credit balance. If a firm wants to label part of Retained Earnings as a Reserve for Reinvestment, then that labeling does not harm, but neither does it do anything about making assets, liquid or otherwise, available for any day, rainy or otherwise.

Sometimes reserve is used in the sense of provision. This is inconsistent with the terminology suggested by International Accounting Standards Board. For more information about provisions, see provision (accounting). The preceding is, indeed, correct IASB usage, but be aware in the U.S., under U.S. Generally Accepted Accounting Principles, "provision" refers to a debit balance, not a credit balance. "Provision" is a dangerous word to use in attempting to achieve clear communications in conversations with U.S. and IASB conversations. "Provision for Income Taxes" means expense in U.S. GAAP and liability in IASB vernacular.

Ideal operating reserves

There is no single ideal operating reserve ratio. The purpose of the reserve is to keep the organization intact and to continue providing services during a temporary financial shock. The reserves need to be large enough to support all normal operating activities during an unexpected decline in income. [4]

A large organization that has a steady, reliable income source is unlikely to burn through more than about three months' expenses during an unexpected financial shock. [4] A smaller organization (e.g., less than US$1,000,000 per year) or one with volatile income sources could be vulnerable even if it had more than six months' expenses in reserve. [4] Grantmakers, for example, frequently maintain operating reserves of more than 12 months because their income often depends on a volatile stock market. [4] A large animal protection organization has about a 10% chance of losing a quarter of their revenue during a year, which would require about three months' reserves to cover, and a 1% risk of losing half their revenue during a difficult year, which would require reserves equal to six months' expenses. [4] Small animal protection organizations have more volatile income patterns, so they need higher reserves, potentially exceeding more than a year's worth of expenses. [4]

See also

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<span class="mw-page-title-main">International Financial Reporting Standards</span> Technical standard

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This page is an index of accounting topics.

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<span class="mw-page-title-main">Debits and credits</span> Sides of an account in double-entry bookeeping

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<span class="mw-page-title-main">Income statement</span> Type of financial statement

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The retained earnings of a corporation is the accumulated net income of the corporation that is retained by the corporation at a particular point of time, such as at the end of the reporting period. At the end of that period, the net income at that point is transferred from the Profit and Loss Account to the retained earnings account. If the balance of the retained earnings account is negative it may be called accumulated losses, retained losses or accumulated deficit, or similar terminology.

<span class="mw-page-title-main">Account (bookkeeping)</span> Central data structure in the practice of accounting

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<span class="mw-page-title-main">Net income</span> Measure of the profitability of a business venture

In business and accounting, net income is an entity's income minus cost of goods sold, expenses, depreciation and amortization, interest, and taxes for an accounting period.

<span class="mw-page-title-main">Capital surplus</span>

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<span class="mw-page-title-main">Statement of changes in equity</span>

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<span class="mw-page-title-main">Partnership accounting</span>

When two or more individuals engage in enterprise as co-owners, the organization is known as a partnership. This form of organization is popular among personal service enterprises, as well as in the legal and public accounting professions. The important features of and accounting procedures for partnerships are discussed and illustrated below.

<span class="mw-page-title-main">Liability (financial accounting)</span> Value that a financial entity owes

In financial accounting, a liability is a quantity of value that a financial entity owes. More technically, it is value that an entity is expected to deliver in the future to satisfy a present obligation arising from past events. The value delivered to settle a liability may be in the form of assets transferred or services performed.

<span class="mw-page-title-main">Financial ratio</span> Numerical value to determine the financial condition of a company

A financial ratio or accounting ratio states the relative magnitude of two selected numerical values taken from an enterprise's financial statements. Often used in accounting, there are many standard ratios used to try to evaluate the overall financial condition of a corporation or other organization. Financial ratios may be used by managers within a firm, by current and potential shareholders (owners) of a firm, and by a firm's creditors. Financial analysts use financial ratios to compare the strengths and weaknesses in various companies. If shares in a company are traded in a financial market, the market price of the shares is used in certain financial ratios.

References

  1. "Archived copy" (PDF). Archived from the original (PDF) on 2009-11-22. Retrieved 2012-03-29.{{cite web}}: CS1 maint: archived copy as title (link)
  2. Böcskei E – Vértesy L. – Bethlendi A. (2020). "The Accounting and Legal Issues of Capital Reserve, with Particular Emphasis on Capital Increase by Share Premium - Public Finance Quarterly Archive Articles". www.penzugyiszemle.hu. doi: 10.35551/pfq_2020_2_5 . S2CID   226604115 . Retrieved 2020-12-27.
  3. "Nonprofit Accounting Explained: How-To's & Best Practices". Netsuite.com.
  4. 1 2 3 4 5 6 Irvin, Renée A.; Furneaux, Craig W. (October 2022). "Surviving the Black Swan Event: How Much Reserves Should Nonprofit Organizations Hold?". Nonprofit and Voluntary Sector Quarterly. 51 (5): 943–966. doi:10.1177/08997640211057405. ISSN   0899-7640.