A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
Stewardship is a practice committed to ethical value that embodies the responsible planning and management of resources. The concepts of stewardship can be applied to the environment and nature, economics, health, places, property, information, theology, and cultural resources.
Data management comprises all disciplines related to handling data as a valuable resource, it is the practice of managing an organization's data so it can be analyzed for decision making.
Information technology (IT)governance is a subset discipline of corporate governance, focused on information technology (IT) and its performance and risk management. The interest in IT governance is due to the ongoing need within organizations to focus value creation efforts on an organization's strategic objectives and to better manage the performance of those responsible for creating this value in the best interest of all stakeholders. It has evolved from The Principles of Scientific Management, Total Quality Management and ISO 9001 Quality management system.
A metadata registry is a central location in an organization where metadata definitions are stored and maintained in a controlled method.
Enterprise data management (EDM) is the ability of an organization to precisely define, easily integrate and effectively retrieve data for both internal applications and external communication. EDM focuses on the creation of accurate, consistent, and transparent content. EDM emphasizes data precision, granularity, and meaning and is concerned with how the content is integrated into business applications as well as how it is passed along from one business process to another.
A configuration management database (CMDB) is an ITIL term for a database used by an organization to store information about hardware and software assets. It is useful to break down configuration items into logical layers. This database acts as a data warehouse for the organization and also stores information regarding the relationships among its assets. The CMDB provides a means of understanding the organization's critical assets and their relationships, such as information systems, upstream sources or dependencies of assets, and the downstream targets of assets.
Information lifecycle management (ILM) refers to strategies for administering storage systems on computing devices.
Data governance is a term used on both a macro and a micro level. The former is a political concept and forms part of international relations and Internet governance; the latter is a data management concept and forms part of corporate data governance.
Master data represents "data about the business entities that provide context for business transactions". The most commonly found categories of master data are parties, products, financial structures and locational concepts.
Internal control, as defined by accounting and auditing, is a process for assuring of an organization's objectives in operational effectiveness and efficiency, reliable financial reporting, and compliance with laws, regulations and policies. A broad concept, internal control involves everything that controls risks to an organization.
Preservation metadata is item level information that describes the context and structure of a digital object. It provides background details pertaining to a digital object's provenance, authenticity, and environment. Preservation metadata, is a specific type of metadata that works to maintain a digital object's viability while ensuring continued access by providing contextual information, usage details, and rights.
Master data management (MDM) is a discipline in which business and information technology work together to ensure the uniformity, accuracy, stewardship, semantic consistency and accountability of the enterprise's official shared master data assets.
Digital curation is the selection, preservation, maintenance, collection, and archiving of digital assets. Digital curation establishes, maintains, and adds value to repositories of digital data for present and future use. This is often accomplished by archivists, librarians, scientists, historians, and scholars. Enterprises are starting to use digital curation to improve the quality of information and data within their operational and strategic processes. Successful digital curation will mitigate digital obsolescence, keeping the information accessible to users indefinitely. Digital curation includes digital asset management, data curation, digital preservation, and electronic records management.
Metadata is "data that provides information about other data", but not the content of the data itself, such as the text of a message or the image itself. There are many distinct types of metadata, including:
A Business Intelligence Competency Center (BICC) is a cross-functional organizational team that has defined tasks, roles, responsibilities and processes for supporting and promoting the effective use of Business Intelligence (BI) across an organization.
Information governance, or IG, is the overall strategy for information at an organization. Information governance balances the risk that information presents with the value that information provides. Information governance helps with legal compliance, operational transparency, and reducing expenditures associated with legal discovery. An organization can establish a consistent and logical framework for employees to handle data through their information governance policies and procedures. These policies guide proper behavior regarding how organizations and their employees handle information whether it is physically or electronically.
A metadata repository is a database created to store metadata. Metadata is information about the structures that contain the actual data. Metadata is often said to be "data about data", but this is misleading. Data profiles are an example of actual "data about data". Metadata adds one layer of abstraction to this definition– it is data about the structures that contain data. Metadata may describe the structure of any data, of any subject, stored in any format.
The World Data System (WDS) was created by the International Council for Science (ICSU), the predecessor to the International Science Council (ISC), at their 29th General Assembly in October 2008. The mission of the World Data System is to enhance the capabilities, impact and sustainability of member data repositories and data services by creating trusted communities of scientific data repositories, strengthening the scientific enterprise throughout the entire lifecycle of all data related components - creating first-class data that feeds first-class research output, and advocating for accessible data and transparent and reproducible science.
E-Theses Online Service (EThOS) is a bibliographic database and union catalogue of electronic theses provided by the British Library, the National Library of the United Kingdom. As of February 2022 EThOS provided access to over 500,000 doctoral theses awarded by over 140 UK higher education institutions, with around 3,000 new thesis records added every month until the British Library cyberattack forced the service to be temporarily taken offline.
