National Archives and Records Administration

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National Archives and Records Administration
NARA
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National Archives logo
Agency overview
FormedJune 19, 1934;85 years ago (1934-06-19)
(Independent Agency April 1, 1985) [1]
Preceding agency
  • National Archives and Records Service (GSA)
Type Independent
Jurisdiction U.S. Federal Government
Headquarters National Archives Building
700 Pennsylvania Avenue NW, Washington, D.C., U.S.
Employees3,112 (2014) [2]
Annual budget$391 million (FY 2012) [3]
Agency executives
Child agency
Website www.archives.gov

The National Archives and Records Administration (NARA) is an independent agency of the United States government charged with the preservation and documentation of government and historical records. It is also tasked with increasing public access to those documents which make up the National Archive. [6] NARA is officially responsible for maintaining and publishing the legally authentic and authoritative copies of acts of Congress, presidential directives, and federal regulations. NARA also transmits votes of the Electoral College to Congress. [7]

Independent agencies of the United States federal government are agencies that exist outside the federal executive departments and the Executive Office of the President. In a more narrow sense, the term may also be used to describe agencies that, while constitutionally part of the executive branch, are independent of presidential control, usually because the president's power to dismiss the agency head or a member is limited.

Contents

Organization

The Archivist of the United States is the chief official overseeing the operation of the National Archives and Records Administration. The Archivist not only maintains the official documentation of the passage of amendments to the U.S. Constitution by state legislatures, but has the authority to declare when the constitutional threshold for passage has been reached, and therefore when an act has become an amendment.

Archivist of the United States chief official of the National Archives and Records Administration

The Archivist of the United States is the official overseeing the operation of the National Archives and Records Administration (NARA). The first Archivist, R.D.W. Connor, began serving in 1934, when the National Archives was established as an independent federal agency by Congress. The Archivists served as subordinate officials of the General Services Administration from 1949 until the National Archives and Records Administration became an independent agency again on April 1, 1985. The position is held by David Ferriero, who was named to the office in 2009.

The Office of the Federal Register publishes the Federal Register , Code of Federal Regulations , and United States Statutes at Large , among others. It also administers the Electoral College.

The Office of the Federal Register is an office of the United States government within the National Archives and Records Administration.

<i>Federal Register</i> Official journal of the US federal government

The Federal Register is the official journal of the federal government of the United States that contains government agency rules, proposed rules, and public notices. It is published every weekday, except on federal holidays. The final rules promulgated by a federal agency and published in the Federal Register are ultimately reorganized by topic or subject matter and codified in the Code of Federal Regulations (CFR), which is updated annually.

<i>Code of Federal Regulations</i> law code

The Code of Federal Regulations (CFR) is the codification of the general and permanent rules and regulations published in the Federal Register by the executive departments and agencies of the federal government of the United States. The CFR is divided into 50 titles that represent broad areas subject to federal regulation.

The National Historical Publications and Records Commission (NHPRC)—the agency's grant-making arm—awards funds to state and local governments, public and private archives, colleges and universities, and other nonprofit organizations to preserve and publish historical records. Since 1964, the NHPRC has awarded some 4,500 grants.

The Office of Government Information Services (OGIS) is a Freedom of Information Act (FOIA) resource for the public and the government. Congress has charged NARA with reviewing FOIA policies, procedures and compliance of Federal agencies and to recommend changes to FOIA. NARA's mission also includes resolving FOIA disputes between Federal agencies and requesters.

Freedom of Information Act (United States) US statute regarding access to information held by the US government

The Freedom of Information Act (FOIA), 5 U.S.C. § 552, is a federal freedom of information law that requires the full or partial disclosure of previously unreleased information and documents controlled by the United States government upon request. The Act defines agency records subject to disclosure, outlines mandatory disclosure procedures, and defines nine exemptions to the statute. The Act was intended to make U.S. government agencies' functions more transparent so that the American public could more easily identify problems in government functioning and put pressure on Congress, agency officials, and the President to address them.

History

Rotunda of the National Archives Building ArchivesRotunda.jpg
Rotunda of the National Archives Building

Originally, each branch and agency of the U.S. government was responsible for maintaining its own documents, which often resulted in the loss and destruction of records. Congress created the National Archives Establishment in 1934 to centralize federal record keeping, with the Archivist of the United States serving as chief administrator. R.D.W. Connor was chosen to be the first leader of the organization. [8]

United States Congress Legislature of the United States

The United States Congress is the bicameral legislature of the federal government of the United States, and consists of two chambers: the House of Representatives and the Senate. The Congress meets in the United States Capitol in Washington, D.C. Both senators and representatives are chosen through direct election, though vacancies in the Senate may be filled by a gubernatorial appointment. Congress has 535 voting members: 435 representatives and 100 senators. The House of Representatives has six non-voting members representing Puerto Rico, American Samoa, Guam, the Northern Mariana Islands, the U.S. Virgin Islands, and the District of Columbia in addition to its 435 voting members. Although they cannot vote in the full house, these members can address the house, sit and vote in congressional committees, and introduce legislation.

After a recommendation by the first Hoover Commission in 1949, the National Archives was placed within the newly formed General Services Administration (GSA). NARA was officially given its independence from the GSA with the passing of the Records Administration Act of 1984, thus giving birth to the institution we have today. [9]

The Hoover Commission, officially named the Commission on Organization of the Executive Branch of the Government, was a body appointed by President Harry S. Truman in 1947 to recommend administrative changes in the Federal Government of the United States. It took its nickname from former President Herbert Hoover, who was appointed by Truman to chair it.

General Services Administration United States government agency

The General Services Administration (GSA), an independent agency of the United States government, was established in 1949 to help manage and support the basic functioning of federal agencies. GSA supplies products and communications for U.S. government offices, provides transportation and office space to federal employees, and develops government-wide cost-minimizing policies and other management tasks.

In December 1978, millions of feet of news reels were destroyed in a fire at an offsite location in Suitland, Maryland. [10] The reels, made of exceptionally flammable nitrate material, had been donated previously by Universal Pictures and were stored in special vaults to protect against fires. In total over 12.6 million feet of film was destroyed. [10]

In March 2006, it was revealed by the Archivist of the United States in a public hearing that a memorandum of understanding between NARA and various government agencies existed to "reclassify", i.e., withdraw from public access, certain documents in the name of national security, and to do so in a manner such that researchers would not be likely to discover the process (the U.S. reclassification program). [11] An audit indicated that more than one third withdrawn since 1999 did not contain sensitive information. [12] The program was originally scheduled to end in 2007.

In 2010, Executive Order 13526 created the National Declassification Center [13] to coordinate declassification practices across agencies, provide secure document services to other agencies, and review records in NARA custody for declassification.

The National Archives found itself under public scrutiny when it initially agreed, in 2017, to requests from the U.S. Immigration and Customs Enforcement agency (ICE) to allow certain documents be scheduled for destruction. [14]

Records

NARA's holdings are classed into "record groups" reflecting the governmental department or agency from which they originated. Records include paper documents, microfilm, still pictures, motion pictures, and electronic media.

Archival descriptions of the permanent holdings of the federal government in the custody of NARA are stored in the National Archives Catalog. [15] The archival descriptions include information on traditional paper holdings, electronic records, and artifacts. [16] As of December 2012, the catalog consisted of about 10 billion logical data records describing 527,000 artifacts and encompassing 81% of NARA's records. [17] There are also 922,000 digital copies of already digitized materials. [17]

Most records at NARA are in the public domain, as works of the federal government are excluded from copyright protection. However, records from other sources may still be protected by copyright or donor agreements. [18] Executive Order 13526 directs originating agencies to declassify documents if possible before shipment to NARA for long-term storage, [19] but NARA also stores some classified documents until they can be declassified. Its Information Security Oversight Office monitors and sets policy for the U.S. government's security classification system.

Many of NARA's most requested records are frequently used for genealogy research. This includes census records from 1790 to 1940, ships' passenger lists, and naturalization records.

Archival Recovery Teams

Archival Recovery Teams investigate the theft of records. [20]

Facilities and exhibition spaces

The National Archives Building from Constitution Avenue National Archives DC 2007s.jpg
The National Archives Building from Constitution Avenue

The most well known facility of the National Archives and Records Administration is the National Archives Building (informally known as "Archives I"), located north of the National Mall on Constitution Avenue in Washington, D.C.. A sister facility, known as the National Archives at College Park ("Archives II") was opened 1994 near the University of Maryland, College Park. The Washington National Records Center (WNRC), also located in the Washington, D.C., metropolitan area, is a large warehouse facility where federal records that are still under the control of the creating agency are stored. Federal government agencies pay a yearly fee for storage at the facility. In accordance with federal records schedules, documents at WNRC are transferred to the legal custody of the National Archives after a certain time; this usually involves a relocation of the records to College Park. Temporary records at WNRC are either retained for a fee or destroyed after retention times have elapsed. WNRC also offers research services and maintains a small research room.

Across the United States, the National Archives maintains both research facilities and additional federal records centers (FRCs). In many cases, the research rooms of regional archives are located at the same site as the federal records center, which are inaccessible to the public.

In April 2019 an unknown person set fire to an exterior wall of the archives building using a homemade incendiary device before firefighters were able to extinguish the flames. [21]

Public–private partnerships

In an effort to make its holdings more widely available and more easily accessible, the National Archives began entering into public–private partnerships in 2006. A joint venture with Google will digitize and offer NARA video online. When announcing the agreement, Archivist Allen Weinstein said that this pilot program is

... an important step for the National Archives to achieve its goal of becoming an archive without walls. Our new strategic plan emphasizes the importance of providing access to records anytime, anywhere. This is one of many initiatives that we are launching to make our goal a reality. For the first time, the public will be able to view this collection of rare and unusual films on the Internet. [22]

On January 10, 2007, the National Archives and Fold3.com (formerly Footnote) [23] launched a pilot project to digitize historic documents from the National Archives holdings. Allen Weinstein explained that this partnership would "allow much greater access to approximately 4.5 million pages of important documents that are currently available only in their original format or on microfilm" and "would also enhance NARA's efforts to preserve its original records." [24]

In July 2007, the National Archives announced it would make copies of its collection of Universal Newsreels from 1929 to 1967 available for purchase through CreateSpace, an Amazon.com subsidiary. During the announcement, Weinstein noted that the agreement would "... reap major benefits for the public-at-large and for the National Archives." Adding, "While the public can come to our College Park, Maryland, research room to view films and even copy them at no charge, this new program will make our holdings much more accessible to millions of people who cannot travel to the Washington, D.C. area." The agreement also calls for CreateSpace partnership to provide the National Archives with digital reference and preservation copies of the films as part of NARA's preservation program. [25]

In May 2008, the National Archives announced a five-year agreement to digitize selected records including the complete U.S. Federal Census Collection, 1790–1930, passenger lists from 1820 to 1960 and World War I and World War II draft registration cards. [26] The partnership agreement allows for exclusive use of the digitized records by Ancestry.com for a 5-year embargo period whereupon the digital records will be turned over to the National Archives. [27]

Social media

The National Archives currently utilizes social media and Web 2.0 technologies in an attempt to communicate better with the public. [28]

On June 18, 2009, the National Archives announced the launching of a YouTube channel "to showcase popular archived films, inform the public about upcoming events around the country, and bring National Archives exhibits to the people." [29] Also in 2009, the National Archives launched a Flickr photostream to share portions of its photographic holdings with the general public. [30] A new teaching-with-documents Web site premiered in 2010 and was developed by the education team. The site [31] features 3,000 documents, images, and recordings from the holdings of the Archives. It also features lesson plans and tools for creating new classroom activities and lessons.

In 2011, the National Archives initiated a WikiProject on the English Wikipedia to expand collaboration in making its holdings widely available through Wikimedia.

Notable crimes

See also

Related Research Articles

Freedom of information in the United States results from freedom of information legislation at the federal level and in the fifty states.

The "thirty-year rule" is the informal name given to laws in the United Kingdom, the Republic of Ireland, and the Commonwealth of Australia that provide that certain government documents will be released publicly thirty years after they were created. Other countries' national archives also adhere to a thirty-year rule for the release of government documents.

Presidential library research library with the collection of a U.S. presidents papers

In the United States, the presidential library system is a nationwide network of 13 libraries administered by the Office of Presidential Libraries, which is part of the National Archives and Records Administration (NARA). These are repositories for preserving and making available the papers, records, collections and other historical materials of every president of the United States from Herbert Hoover to George W. Bush. In addition to the library services, museum exhibitions concerning the presidency are displayed.

Presidents Daily Brief Daily intelligence briefing for the U.S. President

The President's Daily Brief (PDB), sometimes referred to as the President's Daily Briefing or the President's Daily Bulletin, is a top-secret document produced and given each morning to the President of the United States, and is also distributed to a small number of top-level US officials who are approved by the President, and includes highly classified intelligence analysis, information about covert operations of the US Central Intelligence Agency (CIA) and reports from the most sensitive US sources or those shared by allied intelligence agencies. The PDB is also provided to the President-elect of the United States, between election day and inauguration.

National Security Archive American research and archival institution

The National Security Archive is a 501(c)(3) non-governmental, non-profit research and archival institution located on the campus of the George Washington University in Washington, D.C. Founded in 1985 to check rising government secrecy, the National Security Archive is an investigative journalism center, open government advocate, international affairs research institute, and is the largest repository of declassified U.S. documents outside the federal government. The National Security Archive has spurred the declassification of more than 10 million pages of government documents by being the leading non-profit user of the U.S. Freedom of Information Act (FOIA), filing a total of more than 50,000 FOIA and declassification requests in its over 30 years of history.

The Nazi War Crimes and Japanese Imperial Government Records Interagency Working Group is a United States government interagency group, which tasked with locating, identifying, inventorying, and recommending for declassification classified U.S. records relating to Nazi German and Imperial Japanese war crimes.

Public records are documents or pieces of information that are not considered confidential and generally pertain to the conduct of government.

Information Security Oversight Office office at the National Archives of the United States

The Information Security Oversight Office (ISOO) is responsible to the President for policy and oversight of the government-wide security classification system and the National Industrial Security Program in the United States. The ISOO is a component of the National Archives and Records Administration (NARA) and receives policy and program guidance from the National Security Council (NSC).

The United States government classification system is established under Executive Order 13526, the latest in a long series of executive orders on the topic. Issued by President Barack Obama in 2009, Executive Order 13526 replaced earlier executive orders on the topic and modified the regulations codified to 32 C.F.R. 2001. It lays out the system of classification, declassification, and handling of national security information generated by the U.S. government and its employees and contractors, as well as information received from other governments.

The Presidential Records Act (PRA) of 1978, 44 U.S.C. §§ 22012207, is an Act of Congress of the United States governing the official records of Presidents and Vice Presidents created or received after January 20, 1981, and mandating the preservation of all presidential records. Enacted November 4, 1978, the PRA changed the legal ownership of the official records of the President from private to public, and established a new statutory structure under which Presidents must manage their records. The PRA was amended in 2014, including prohibition of sending electronic records through non-official accounts unless an official account is copied on the transmission, or a copy is forwarded to an official account shortly after creation.

President John F. Kennedy Assassination Records Collection Act of 1992 law providing for storage and release of U.S. federal records about the Kennedy assassination

The President John F. Kennedy Assassination Records Collection Act of 1992, or the JFK Records Act, is a public law passed by the United States Congress, effective October 26, 1992. It directed the National Archives and Records Administration (NARA) to establish a collection of records to be known as the President John F. Kennedy Assassination Records Collection. It stated that the collection shall consist of copies of all U.S. government records relating to the 1963 assassination of President John F. Kennedy, and that they are to be housed in the NARA Archives II building in College Park, Maryland. The collection also included any materials created or made available for use by, obtained by, or otherwise came into the possession of any state or local law enforcement office that provided support or assistance or performed work in connection with a federal inquiry into the assassination.

The Joint Staff Information Management Division (IMD) is one of two divisions which make up the Joint Staff Secretariat (SJS) of the United States Joint Chiefs of Staff currently located in the Pentagon in Arlington, Virginia (USA). The other division is called Actions Division (AD) which manages the daily workflow of the staff.

Archival research

Archival research is a type of research which involves seeking out and extracting evidence from archival records. These records may be held either in collecting institutions, such as libraries and museums, or in the custody of the organization that originally generated or accumulated them, or in that of a successor body. Archival research can be contrasted with (1) secondary research, which involves identifying and consulting secondary sources relating to the topic of enquiry; and (2) with other types of primary research and empirical investigation such as fieldwork and experiment.

FOIA Oversight and Implementation Act of 2014

The FOIA Oversight and Implementation Act of 2014 is a bill that would amend the Freedom of Information Act in order to make it easier and faster to request and receive information. The bill would require the Office of Management and Budget to create a single FOIA website for people to use to make FOIA requests and check on the status of their request. The bill would also create a Chief FOIA Officers Council charged with reviewing compliance and recommending improvements. This bill would also require the federal agency to release the information it disclosed to the person who requested it publicly afterwards.

Presidential and Federal Records Act Amendments of 2014

The Presidential and Federal Records Act Amendments of 2014 is a United States federal statute which amended the Presidential Records Act and Federal Records Act. Introduced as H.R. 1233, it was signed into law by President Barack Obama on November 26, 2014.

The Washington National Records Center (WNRC) in Suitland, Maryland, stores and references records of U.S. Federal agencies located in the District of Columbia, Maryland, Virginia and West Virginia.

National Archives facilities

In the United States, the National Archives facilities are facilities and buildings housing the research and agency services of the country's National Archives and Records Administration. Within the organization of the National Archives, the upkeep of its facilities falls under the National Archives Facilities and Property Management Office.

Organization of the National Archives and Records Administration

The organization of the National Archives and Records Administration refers to the administrative and bureaucratic structure of the National Archives and Records Administration of the United States. The National Archives is considered an independent federal government agency, receiving this status in 1985 after existing under the General Services Administration since the National Archives' founding in 1934.

References

  1. "Archival Milestones". National Archives and Records Administration. Retrieved March 31, 2011.
  2. "U.S. National Archives and Records Administration Fiscal Year 2014–2018 Strategic Plan" (PDF). National Archives. March 2014. p. 18. Retrieved May 10, 2017.
  3. Fiscal Year 2014 Budget Request
  4. "David Ferriero Confirmed by U.S. Senate as 10th Archivist of the United States" (Press release). National Archives and Records Administration. November 6, 2008. Retrieved November 10, 2009.
  5. "Meet our Senior Staff". archives.gov. National Archives and Records Administration. Retrieved August 23, 2011.
  6. Mengel, David (May 2007). "Access to United States Government Records at the U.S. National Archives and Records Administration" (PDF). Society of American Archivists.
  7. "Elections and the Electoral College". National Archives. March 15, 2017. Retrieved April 22, 2019.
  8. Quigley, Sarah (2007). "Cultural Record Keepers". Libraries & the Cultural Record. 42: 81. doi:10.1353/lac.2007.0017.
  9. Bradsher, G (2015). "National Archives Independence 30 Years Ago". Federalist (Society for History in the Federal Government). 45: 4–5 via EBSCOHost.
  10. 1 2 Daley, Jason. "Forty Years Ago, 12.6 Million Feet of History Went Up in Smoke". Smithsonian. Retrieved May 3, 2019.
  11. "Secret Agreement Reveals Covert Program to Hide Reclassification from Public". National Security Archive. April 11, 2006. Retrieved March 31, 2011.
  12. Scott Shane (April 27, 2006). "National Archives Says Records Were Wrongly Classified".
  13. "National Archives and Declassification". Archives.gov. October 19, 2011. Retrieved April 29, 2013.
  14. Peet, Lisa. "NARA Responds to Controversial ICE Records Destruction Request". The Library Journal. Retrieved April 19, 2019.
  15. NARA. "The National Archives Catalog" . Retrieved May 6, 2016.
  16. NARA. "Open Government at the National Archives" . Retrieved December 13, 2012.
  17. 1 2 NARA. "About Archival Research Catalog (ARC)" . Retrieved December 13, 2012.
  18. Section 3.2 (d)
  19. Faye Fiore (August 8, 2010). "Guardians of the nation's attic". Los Angeles Times.
  20. Katz, Brigit. "Authorities Are Looking for the Suspect Who Started a Fire at the National Archives". Smithsonian. Retrieved May 3, 2019.
  21. "National Archives and Google Launch Pilot Project to Digitize and Offer Historic Films Online" (Press release). archives.gov. February 24, 2006. Retrieved March 31, 2011.
  22. "footnote.com". footnote.com. Retrieved November 23, 2011.
  23. "National Archives and Footnote Launch Project to Digitize Historic Documents" (Press release). archives.gov. January 10, 2007. Retrieved March 31, 2011.
  24. "Thousands of National Archives Films to Be Made Available Through CustomFlix Labs" (Press release). archives.gov. July 27, 2007. Retrieved March 31, 2011.
  25. "National Archives Announces Digitizing Agreement with The Generations Network" (Press release). archives.gov. May 20, 2008. Retrieved March 17, 2015.
  26. "NARA The Generations Network Digitization Agreement" (PDF). archives.gov.
  27. "Social Media and Web 2.0 at the National Archives" . Retrieved March 31, 2011.
  28. "National Archives Launches YouTube Channel" (Press release). archives.gov. June 18, 2009. Retrieved March 31, 2011.
  29. "National Archives Photos on Flickr: FAQs" . Retrieved March 31, 2011.
  30. "DocsTeach".
  31. United States of America, Plaintiff-appellee, v. Robert Bradford Murphy, A/k/a Samuel George Matz, and Elizabeth Irene Murphy, aka Elizabeth Irene Matz, Defendants and Appellants, 413 F.2d 1129 (6th Cir. 1969)
  32. Churchville, V., & Saperstein, S. (1987, August 16). "THE FALL FROM GRACE OF AN ARTIST, AUTHOR". The Washington Post.
  33. "Man Admits Theft From U.S. Archives". Los Angeles Times. March 14, 2002. ISSN   0458-3035 . Retrieved April 19, 2019.
  34. Carol D. Leonnig. Archives Thief Gets Two Years, The Washington Post, May 27, 2005.
  35. Eve Conant. "To Catch a Thief at the National Archives", Newsweek, May 4, 2007.
  36. Erica W. Morrison. "Leslie Waffen, ex-Archives worker, sentenced for stealing, selling recordings", The Washington Post, May 3, 2012
  37. "National Archives Discovers Date Change on Lincoln Record", NARA Press Release
  38. Barry Landau Sentenced to 7 Years for Thefts From National Archives, Other Institutions, NARA Press Release
  39. "Notable Thefts From The National Archives", The National Archives Official Website (Archived)
  40. Panzino, Charlsy (January 12, 2018). "Historian pleads guilty to stealing dog tags, military records from National Archives". Army Times. Retrieved April 19, 2019.

PD-icon.svg This article incorporates  public domain material from websites or documents ofthe National Archives and Records Administration .

Notes

Further reading