Oral history preservation is the field that deals with the care and upkeep of oral history materials, whatever format they may be in. Oral history is a method of historical documentation, using interviews with living survivors of the time being investigated. Oral history often touches on topics scarcely touched on by written documents, and by doing so, fills in the gaps of records that make up early historical documents. [1]
The earliest method of collecting oral history was through memory. (see: oral tradition) With the loss of elders who were willing to preserve and pass along these histories, cultural memories began to vanish.
With the advent of the written word, it became possible for cultures to preserve their history without the memory of a select few. Spoken word was transcribed, and the eyewitness accounts of those who lived through both significant and everyday events were able to be saved for future generations to study.
This method of historical preservation was augmented with the invention of different methods to record sound. Spoken word can now be recorded on audio or video tape, or through newer digital methods.
While new media allows for richer histories to be saved, it also comes with greater issues for preservationists, one such issue being that of copyright and the ethical concerns that come along with it. For all intents and purposes, copyright does not exist in oral testimonies, at least not as clearly as it does in written documents. It is hard to decide who holds the rights to the materials and how they should be handled. [2] There are ways to combat copyright and ethical concerns and restrictions, however. One such way is through a letter of intent. Users sign this document before listening to an oral history recording in order to demonstrate that they understand and have agreed to the usage restrictions put in place by the institution. [3]
Early methods of recording sound included phonograph cylinders (a stylus would draw wax grooves on the outside of a cylinder), gramophone records (grooves on the flat side of a disk) and magnetic recordings.
While reel-to-reel audio tape recordings are still used, video recordings have become standard. This allows the researcher to take body language and facial expressions (both important means of communication in themselves) into account. There is also an emerging trend to use the telephone to make audio journals when distance prevents face-to-face contact.
In order to ensure the preservation of oral histories it is important that all work is properly transcribed and stored on reliable media. It is important to preserve oral histories in modern digital format to ensure longevity and usability. The simplest and easiest way to do this for audio histories is to purchase a "personal MP3 player" that has recording capabilities, and record directly to the flash chip in the player. These are very inexpensive and can hold many hours of interviews. The files should then be uploaded to a central computer server and copies can be burned to optical media, or copied to USB flash drives owned by the researchers, scholars and students working with the material.
This article may be unbalanced toward certain viewpoints.(May 2009) |
Recordable compact discs are commonly used over magnetic tape for the preservation of oral histories over a long period of time. Compact Cassette tapes and Videotape were popular but have been almost completely replaced by optical media such as CD-R and DVD media. CD-R is a successful technology that has proven its reliability over period of time, but it should be viewed with caution for long term storage as the media is easily scratched. The safest way is to make a "gold master" CD that is not ever checked out for use from the library, and duplicate copies of this for use by people wishing to access it. The Folk Heritage Collections, at the Library of Congress, set a standard for 24 bits when digitizing music. This creates "superb" sound and has a high level of detail (Danielson, 2001). The Library of Congress uses CD-R as one of its storage methods. The Library of Congress has a higher budget than many university or archives, therefore they are able to store materials in multiple places. But, the Library of Congress has stated that they do believe storing sound on CD-R is a safe storage method (Danielson, 2001). One can assume if it is considered safe by the Library of Congress it is a relatively safe method of preservation.
A huge challenge of oral history preservation today is the battle with digital obsolescence. There is an obvious link between oral history preservation and digital preservation. Oral histories are often recorded on an assortment of tapes which are ultimately transferred onto computerized, or digitized, formats in order to facilitate their longevity. These digitized formats then have to be preserved, along with their corresponding metadata, just as any other digital objects are. Technological advances are happening every day and it is difficult to keep up with these changes. Emulation and migration are two ways in which formats can be changed in order to be of use for longer. Emulation focuses on designing hardware and software that will imitate the old system so that it can accept the old files while migration focuses on fitting preserved data into a smaller number of formats that can still encode the complexities of the structure and form of the original format. [4]
With the recent cost decreases in hard disk drives, oral archivists are considering moving many of their popular holdings to permanent storage in a server farm. For example, a single terabyte disk drive costing under $100 USD can hold 1,900 hours of uncompressed audio. A CD-R by contrast can only hold 76 minutes of uncompressed audio. Disk drive array cards such as the 3ware 9650SE can field 8TB of redundantly protected data in a standard PC case. One of the big advantages of doing this is that as the servers age and are retired, the files can simply be copied to newer, larger replacement servers making hardware obsolescence a thing of the past.
Due to the growing importance of oral histories the United States, as well as the international community, have increased funding to produce more oral histories, preserve oral history collections, and train oral historians. There are a growing number of oral history programs and classes in college and university campus across America. Although Indiana University does not offer academic degrees in oral history The Center for the Study of History and Memory offers students the opportunity to take classes on the topic. Some of the major universities that offer classes or degrees in oral history are Columbia University, University of Kentucky, and University of California Los Angeles. Many international universities and organizations are also enhancing their programs. The United Kingdom, Canada, and Australia, have all established oral history associations and offer educational classes on the subject. These programs are aimed at educating future oral historians on key issues relating to oral history, such as preservation. This is a highly debated subject matter, due to increasing technology and funding.
The basic preservation rule for oral histories is that the repository must make three copies each of the oral history, of the transcript, and of all accompanying paperwork (summaries and copyright statements).
Transcripts of oral histories can facilitate their dissemination to the public. There are a few basic rules for paper (transcript) preservation of an oral history collection:
There are a few basic rules for magnetic recording preservation of an oral history collection:
There are many different digital preservation strategies, but no one strategy has been agreed upon as appropriate for all data types or institutions.
Oral history materials are often stored in archival repositories that facilitate their preservation and longevity. Archival repositories are kept at the correct temperature to store oral history materials and trained professionals are there to ensure that the formats of the materials are kept up to date. Archivists, Preservationists and Conservators are in a unique position to appraise the shortcomings of existing archival records and to subsequently know what value can be made by oral history materials. [5]
Computer data storage or digital data storage is a technology consisting of computer components and recording media that are used to retain digital data. It is a core function and fundamental component of computers.
Magnetic tape is a medium for magnetic storage made of a thin, magnetizable coating on a long, narrow strip of plastic film. It was developed in Germany in 1928, based on the earlier magnetic wire recording from Denmark. Devices that use magnetic tape can with relative ease record and play back audio, visual, and binary computer data.
Data storage is the recording (storing) of information (data) in a storage medium. Handwriting, phonographic recording, magnetic tape, and optical discs are all examples of storage media. Biological molecules such as RNA and DNA are considered by some as data storage. Recording may be accomplished with virtually any form of energy. Electronic data storage requires electrical power to store and retrieve data.
An optical disc is a flat, usually disc-shaped object that stores information in the form of physical variations on its surface that can be read with the aid of a beam of light. Optical discs can be reflective, where the light source and detector are on the same side of the disc, or transmissive, where light shines through the disc to be detected on the other side.
Digital Audio Tape is a signal recording and playback medium developed by Sony and introduced in 1987. In appearance it is similar to a Compact Cassette, using 3.81 mm / 0.15" magnetic tape enclosed in a protective shell, but is roughly half the size at 73 mm × 54 mm × 10.5 mm. The recording is digital rather than analog. DAT can record at sampling rates equal to, as well as higher and lower than a CD at 16 bits quantization. If a comparable digital source is copied without returning to the analogue domain, then the DAT will produce an exact clone, unlike other digital media such as Digital Compact Cassette or non-Hi-MD MiniDisc, both of which use a lossy data-reduction system.
Digital Compact Cassette (DCC) is a magnetic tape sound recording format introduced by Philips and Matsushita Electric in late 1992 and marketed as the successor to the standard analog Compact Cassette. It was also a direct competitor to Sony's MiniDisc (MD), but neither format toppled the then-ubiquitous analog cassette despite their technical superiority, and DCC was discontinued in October 1996. Another competing format, the Digital Audio Tape (DAT), had by 1992 also failed to sell in large quantities to consumers, although it was popular as a professional digital audio storage format.
Film preservation, or film restoration, describes a series of ongoing efforts among film historians, archivists, museums, cinematheques, and non-profit organizations to rescue decaying film stock and preserve the images they contain. In the widest sense, preservation assures that a movie will continue to exist in as close to its original form as possible.
Digitization is the process of converting information into a digital format. The result is the representation of an object, image, sound, document, or signal obtained by generating a series of numbers that describe a discrete set of points or samples. The result is called digital representation or, more specifically, a digital image, for the object, and digital form, for the signal. In modern practice, the digitized data is in the form of binary numbers, which facilitates processing by digital computers and other operations, but digitizing simply means "the conversion of analog source material into a numerical format"; the decimal or any other number system can be used instead.
Magnetic storage or magnetic recording is the storage of data on a magnetized medium. Magnetic storage uses different patterns of magnetisation in a magnetizable material to store data and is a form of non-volatile memory. The information is accessed using one or more read/write heads.
In library and archival science, digital preservation is a formal process to ensure that digital information of continuing value remains accessible and usable in the long term. It involves planning, resource allocation, and application of preservation methods and technologies, and combines policies, strategies and actions to ensure access to reformatted and "born-digital" content, regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time.
Preservation of documents, pictures, recordings, digital content, etc., is a major aspect of archival science. It is also an important consideration for people who are creating time capsules, family history, historical documents, scrapbooks and family trees. Common storage media are not permanent, and there are few reliable methods of preserving documents and pictures for the future.
etree, or electronic tree, is a music community created in the summer of 1998 for the online trading of live concert recordings. etree pioneered the standards for distributing lossless audio on the net and only permits its users to distribute the music of artists that allow the free taping and trading of their music.
The history of sound recording - which has progressed in waves, driven by the invention and commercial introduction of new technologies — can be roughly divided into four main periods:
In conservation, library and archival science, preservation is a set of preventive conservation activities aimed at prolonging the life of a record, book, or object while making as few changes as possible. Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing relevant metadata, and increasing accessibility. Preservation, in this definition, is practiced in a library or an archive by a conservator, librarian, archivist, or other professional when they perceive a collection or record is in need of maintenance.
Preservation of magnetic audiotape comprises techniques for handling, cleaning and storage of magnetic audiotapes in an archival repository. Multiple types of magnetic media exist but are mainly in the form of open reels or enclosed cassettes. Although digitization of materials on fragile magnetic media in library and information science is a common practice, there remains a need for conserving the actual physical magnetic tape and playback equipment as artifacts.
The conservation and restoration of vinyl discs refers to the preventive measures taken to defend against damage and slow degradation, and to maintain fidelity of singles, 12" singles, EP’s, and LP’s in 45 or 33⅓ rpm 10" disc recordings.
The preservation of optical media is essential because it is a resource in libraries, and stores audio, video, and computer data to be accessed by patrons. While optical discs are generally more reliable and durable than older media types, environmental conditions and/or poor handling can result in lost information.
BBC Archives are collections documenting the BBC's broadcasting history, including copies of television and radio broadcasts, internal documents, photographs, online content, sheet music, commercially available music, BBC products, press cuttings, artifacts and historic equipment. The original contents of the collections are permanently retained but are in the process of being digitised. Some collections are being uploaded to the BBC Archives section of the BBC Online website for visitors to view. The archive is one of the largest broadcast archives in the world, with over 15 million items.
The conservation and restoration of time-based media art is the practice of preserving time-based works of art. Preserving time-based media is a complex undertaking within the field of conservation that requires an understanding of both physical and digital conservation methods. It is the job of the conservator to evaluate possible changes made to the artwork over time. These changes could include short, medium, and long-term effects caused by the environment, exhibition-design, technicians, preferences, or technological development. The approach to each work is determined through various conservation and preservation strategies, continuous education and training, and resources available from institutions and organization across the globe.
The documentation of cultural property is a critical aspect of collections care. As stewards of cultural property, museums collect and preserve not only objects but the research and documentation connected to those objects, in order to more effectively care for them. Documenting cultural heritage is a collaborative effort. Essentially, registrars, collection managers, conservators, and curators all contribute to the task of recording and preserving information regarding collections. There are two main types of documentation museums are responsible for: records generated in the registration process—accessions, loans, inventories, etc. and information regarding research on objects and their historical significance. Properly maintaining both types of documentation is vital to preserving cultural heritage.