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The secretary of state is an official in the state governments of 47 of the 50 states of the United States, as well as Puerto Rico and other U.S. possessions. In Massachusetts, Pennsylvania, and Virginia, this official is called the secretary of the commonwealth. In states that have one, the secretary of state is the chief administrative officer of the state and is often the primary custodian of important state records. In the states of Alaska, Hawaii, and Utah, there is no secretary of state; in those states many duties that a secretary of state might normally execute fall within the domain of the lieutenant governor. Like the lieutenant governor, in most states, the secretary of state is in the line of succession to succeed the governor, in most cases immediately behind the lieutenant governor. In three states with no lieutenant governor (Arizona, [1] Oregon and Wyoming) as well as the U.S. territory of Puerto Rico, the secretary of state is first in the line of succession in the event of a gubernatorial vacancy.
Currently, in 35 states, the secretary of state is elected, usually for a four-year term. In others, the secretary of state is appointed by the governor with confirmation with the state's respective Senate; Florida, [2] Oklahoma, Texas, and Virginia [3] are among the states with this practice. In three states, the secretary of state is elected by the state legislature: the General Assembly of Tennessee meets in joint convention to elect the secretary of state to a four-year term, [4] and the Maine Legislature and New Hampshire General Court also select their secretaries of state, but to two-year terms. [5] The longest serving state secretary of state in history was Thad A. Eure of North Carolina, who served from 1936 until 1989.
Secretaries of state, or those acting in that capacity, belong to the National Association of Secretaries of State.
The actual duties of a secretary of state vary widely from state to state. In most states, the secretary of state's office is a creation of the original draft of the state constitution. However, in many cases responsibilities have been added by statute or executive order.
The most common, and arguably the most important, function held by secretaries of state is to serve as the state's chief elections official (although many states also have supervisors of elections, which are usually county elected officials). In 38 states, the ultimate responsibility for the conduct of elections, including the enforcement of qualifying rules, oversight of financial regulation and establishment of Election Day procedures falls on the secretary of state. The exceptions are Alaska, Delaware, Hawaii, Illinois, Maryland, New York, North Carolina, Oklahoma, South Carolina, Utah, Virginia and Wisconsin. [6]
Florida is one of the many states for which this is true, and for this reason, during the 2000 Florida election recount, Florida secretary of state Katherine Harris became one of the few state secretaries of state to become well known nationally.
In the vast majority of states, the secretary of state is also responsible for the administration of the Uniform Commercial Code, an act which provides for the uniform application of business contracts and practices across the United States, including the registration of liens on personal property. Hand in hand with this duty, in most states the secretary of state is responsible for state trademark registration and for chartering businesses (usually including partnerships and corporations) that wish to operate within their state. Accordingly, in most states, the secretary of state also maintains all records on business activities within the state. And in some states, the secretary of state has actual wide-ranging regulatory authority over businesses as well.
In addition to business records, the secretary of state's office is the primary repository of official records in perhaps a majority of states. This includes in most states the official copies of state documents including the actual official copy of the state constitution (and in Delaware, the state-owned copy of the United States Bill of Rights [7] ) formal copies of legislative acts enacted into law, executive orders issued by the governor, and regulations and interpretations of statutes issued by state regulatory agencies. In at least a half-dozen states, this record keeping authority extends to civil acts, such as marriages, birth certificates, and adoption and divorce decrees. Many states also require the secretary of state's office to also maintain records of land transactions and ownership.
In at least 35 states, the secretary of state is also responsible for the administration of notaries public. And almost all states also designate (almost always in the state constitution itself) that the secretary of state shall be the "keeper of the Great Seal" of the state. Ostensibly this requires the secretary to make decisions as to where the state seal shall be affixed, whether it be onto legislation, state contracts, or other official documents.
Those states which have address confidentiality programs often place the secretary of state in charge of administering them.
About a dozen states give the secretary of state the task of issuing professional licenses. This includes doctors, plumbers, cosmeticians, general contractors, and, in at least two states, ministers (to perform marriages). In Nevada, Pennsylvania, and West Virginia, the secretary of state must clear anyone who wishes to act as a sports agent for a professional athlete.
In several states (including Indiana, Mississippi, Massachusetts, and Wyoming), the secretary of state is responsible for oversight of the securities industry.
In Illinois, Maine, and Michigan, the secretary of state is in charge of the issuance of driver's licenses, motor vehicle registrations, and collecting motor vehicle taxes. In many other states, these duties fall under an organization such as departments of motor vehicles, transportation, or state police.
In several states the secretary of state is also in charge of monitoring the activities of lobbyists. While some might regard this as a natural extension of the role as chief elections officer, the secretary of the Commonwealth of Virginia, who is not in charge of elections in that state, is nonetheless responsible for regulating lobbying.
In about five states, the secretary of state is the official in charge of the official state museum. In some of these states, and also some states without official museums, the secretary of state is designated as the official with responsibility for maintenance of the state's historical records.
A few states put the secretary of state in charge of the use of public property. In most cases, this means only public buildings (usually the state capitol building), but in Mississippi it also includes some lands that are legally defined as belonging to the state, such as tidelands. [8]
Several states grant a technical statutory authority to the secretary of state in the realm of pardons and commutations. In most cases, this is nothing more than the responsibility to affix the state seal upon the governor's proclamation. However, in Delaware [9] and Nebraska, [10] the secretary of state sits on a board of pardons with the governor, and the secretary of state commands equal authority with the governor in any pardoning decisions that are issued.
Since the early 1980s, many states have increased efforts to develop direct commercial relations with foreign nations. In several of these states, the state's secretary of state has been given primary responsibility in this area. Despite this, there should be no confusion of the duties of a particular state's secretary of state and those of the United States secretary of state. The prohibition of the United States Constitution [11] against individual states having diplomatic relations with foreign states is absolute; these recently evolved duties are of a purely commercial nature.
In Maine and California, in the event of some electoral ties, it is the secretary of state who determines the winner by drawing lots. In California, this does not extend to primary elections, or to the elections of the governor or the lieutenant governor. [12] In Maine, this duty only applies to primary elections. [13]
Several states have given their secretary of state at least one responsibility that is shared by no other state's secretary:
The governor of New York is the head of government of the U.S. state of New York. The governor is the head of the executive branch of New York's state government and the commander-in-chief of the state's military forces. The governor has a duty to enforce state laws and the power to either approve or veto bills passed by the New York Legislature, to convene the legislature and grant pardons, except in cases of impeachment and treason. The governor of New York is the highest paid governor in the country.
The governor of Oklahoma is the head of government of the U.S. state of Oklahoma. Under the Oklahoma Constitution, the governor serves as the head of the Oklahoma executive branch, of the government of Oklahoma. The governor is the ex officio commander-in-chief of the Oklahoma National Guard when not called into federal use. Despite being an executive branch official, the governor also holds legislative and judicial powers. The governor's responsibilities include making yearly "State of the State" addresses to the Oklahoma Legislature, submitting the annual state budget, ensuring that state laws are enforced, and that the peace is preserved. The governor's term is four years in length.
The governor of South Carolina is the head of government of South Carolina. The governor is the ex officio commander-in-chief of the National Guard when not called into federal service. The governor's responsibilities include making yearly "State of the State" addresses to the South Carolina General Assembly, submitting an executive budget, and ensuring that state laws are enforced.
The lieutenant governor of North Carolina is the second-highest elected official in the U.S. state of North Carolina and is the only elected official to have powers in both the legislative and executive branches of state government. A member of the North Carolina Council of State, the lieutenant governor serves a four-year term with a two consecutive term limit. The current lieutenant governor is Rachel Hunt, a Democrat, who has held the office since 2025. The Constitution of North Carolina designates the lieutenant governor the ex officio president of the State Senate and a member of the State Board of Education. They are also required to serve as acting governor of the state in the event of the governor's absence, and assume the governorship in the event it becomes vacant.
The North Carolina Secretary of State is an elected constitutional officer in the executive branch of the government of the U.S. state of North Carolina, and is fourth in the line of succession to the office of Governor of North Carolina. The secretary maintains the official journal of the North Carolina General Assembly and is responsible for overseeing land records, chartering corporations, and administering some commercial regulations. The incumbent is Elaine Marshall, a Democrat and the first woman elected to the office.
The lieutenant governor of California is the second highest executive officer of the government of the U.S. state of California. The lieutenant governor is elected to serve a four-year term and can serve a maximum of two terms. In addition to largely ministerial roles, serving as acting governor in the absence of the governor of California and as President of the California State Senate, the lieutenant governor either sits on many of California's regulatory commissions and executive agencies.
The North Carolina superintendent of public instruction is an elected constitutional officer in the executive branch of the government of the U.S. state of North Carolina. As the head of the North Carolina Department of Public Instruction, the superintendent oversees the public school systems of the state. They also serve as the secretary of the North Carolina State Board of Education and are a member of the North Carolina Council of State. The incumbent is Mo Green, who became superintendent on January 1, 2025.
The treasurer and receiver-general of Massachusetts is an elected constitutional officer in the executive branch of the U.S. state of Massachusetts. Originally appointed under authority of the English Crown pursuant to the Charter of the Massachusetts Bay Company, the office of treasurer and receiver-general became an elective one in 1780. Sixty-one individuals have occupied the office of state treasurer over the ensuing centuries. The incumbent is Deb Goldberg, a Democrat who took office January 21, 2015.
The secretary of the Commonwealth is a member of the Virginia Governor's Cabinet. The office is currently held by secretary Kelly Gee.
The secretary of state of Wisconsin is a constitutional officer in the executive branch of the government of the U.S. state of Wisconsin, and is second in the line of succession to the office of governor of Wisconsin. Twenty-nine individuals have held the office of secretary of state, two of whom have held non-consecutive terms. The incumbent is Sarah Godlewski, who was appointed by Governor Tony Evers on March 17, 2023, to replace long-time Secretary of State Doug La Follette.
In the United States, a governor serves as the chief executive and commander-in-chief in each of the fifty states and in the five permanently inhabited territories, functioning as head of state and head of government therein. While like all officials in the United States, checks and balances are placed on the office of the governor, significant powers may include ceremonial head of state, executive, legislative, judicial, and military. As such, governors are responsible for implementing state laws and overseeing the operation of the state executive branch. As state leaders, governors advance and pursue new and revised policies and programs using a variety of tools, among them executive orders, executive budgets, and legislative proposals and vetoes. Governors carry out their management and leadership responsibilities and objectives with the support and assistance of department and agency heads, many of whom they are empowered to appoint. A majority of governors have the authority to appoint state court judges as well, in most cases from a list of names submitted by a nominations committee.
The government of Virginia combines the executive, legislative and judicial branches of authority in the Commonwealth of Virginia. The current governor of Virginia is Glenn Youngkin. The State Capitol building in Richmond was designed by Thomas Jefferson, and the cornerstone was laid by Governor Patrick Henry in 1785. Virginia currently functions under the 1971 Constitution of Virginia. It is Virginia's seventh constitution. Under the Constitution, the government is composed of three branches: the legislative, the executive and the judicial.
The Mississippi secretary of state is an officer of Mississippi originally established under the Article IV, §14 of Mississippi Constitution of 1817, and was reestablished under Article V, §133 of the Mississippi Constitution of 1890.
The secretary of state of Washington is an independently elected constitutional officer in the executive branch of the government of the U.S. state of Washington. Fifteen individuals have held the office of Secretary of State since statehood. The incumbent is Steve Hobbs, a Democrat.
The secretary of state of Montana is one of the elected constitutional officers of executive branch of the U.S. state of Montana.
A lieutenant governor is an official in state governments of 45 out of 50 of the United States. In most cases, the lieutenant governor is the highest officer of state after the governor, standing in for that officer when they are absent from the state or temporarily incapacitated. In the event a governor dies, resigns or is removed from office, the lieutenant governor typically becomes governor.
In the United States, each state and territory has constitutional officers who lead the state governments of the United States. These officers may be elected or appointed, depending on the position. The number and powers of state constitutional officers varies from state to state, based on the constitution and statutes of each state. State constitutional officers may reside in the executive or legislative branch, while state constitutions also establish the judicial system of the state, including state supreme courts.
The Washington state treasurer is an elected constitutional officer in the executive branch of the U.S. state of Washington. Twenty-two individuals have held the office since statehood. The incumbent is Mike Pellicciotti, a Democrat who began his term in January 2021. The treasurer's office is located in the Washington State Capitol.
The following is the planned order of succession for the governorships of the 50 U.S. states, Washington, D.C., and the five organized territories of the United States, according to the constitutions of each. Some states make a distinction whether the succeeding individual is acting as governor or becomes governor.
This local electoral calendar for 2022 lists the subnational elections held in 2022. Referendums, recall and retention elections, and national by-elections are also included.