ISO 14000 family

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The ISO 14000 family is a set of international standards for environment management systems. It was developed in March 1996 by International Organization for Standardization. The goal of it is help organizations (a) minimize how their operations (processes, etc.) negatively affect the environment (i.e. cause adverse changes to air, water, or land); (b) comply with applicable laws, regulations, and other environmentally oriented requirements; and (c) continually improve in the above. [1]

Contents

ISO 14000 is similar to ISO 9000 quality management in that both pertain to the process of how a service/product is rendered, rather than to the service/product itself. As with ISO 9001, certification is performed by third-party organizations rather than being awarded by ISO directly. The ISO 19011 and ISO 17021 audit standards apply when audits are being performed.

The requirements of ISO 14001 are an integral part of the European Union's Eco-Management and Audit Scheme (EMAS). EMAS's structure and material are more demanding, mainly concerning performance improvement, legal compliance, and reporting duties. [2] The current version of ISO 14001 is ISO 14001:2015, which was published in September 2015. [3]

Brief history of environmental management systems

In March 1992, BSI Group published the world's first environmental management systems standard, BS 7750, as part of a response to growing concerns about protecting the environment. [4] Prior to this, environmental management had been part of larger systems such as Responsible Care. BS 7750 supplied the template for the development of the ISO 14000 series in 1996, which has representation from ISO committees all over the world. [5] [6] As of 2017, more than 300,000 certifications to ISO 14001 can be found in 171 countries. [7]

Prior to the development of the ISO 14000 series, organizations voluntarily constructed their own EMSs, but this made comparisons of environmental effects between companies difficult; therefore, the universal ISO 14000 series was developed. An EMS is defined by ISO as: "part of the overall management system, that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, and maintaining the environmental policy." [8]

Development of the ISO 14000 series

The ISO 14000 family includes most notably the ISO 14001 standard, which represents the core set of standards used by organizations for designing and implementing an effective environmental management system (EMS). Other standards in this series include ISO 14004, which gives additional guidelines for a good EMS, and more specialized standards dealing with specific aspects of environmental management. The major objective of the ISO 14000 series of norms is to provide "practical tools for companies and organizations of all kinds looking to manage their environmental responsibilities." [7]

The ISO 14000 series is based on a voluntary approach to environmental regulation. [9] The series includes the ISO 14001 standard, which provides guidelines for the establishment or improvement of an EMS. The standard shares many common traits with its predecessor, ISO 9000, the international standard of quality management, [10] which served as a model for its internal structure, [8] and both can be implemented side by side. As with ISO 9000, ISO 14000 acts both as an internal management tool and as a way of demonstrating a company's environmental commitment to its customers and clients. [11]

ISO 14001 standard

ISO 14001 defines criteria for an EMS. It does not state requirements for environmental performance but maps out a framework that a company or organization can follow to set up an effective EMS. It can be used by any organization that wants to improve resource efficiency, reduce waste, and reduce costs. Using ISO 14001 can provide assurance to company management and employees as well as external stakeholders that environmental impact is being measured and improved. [7] ISO 14001 can also be integrated with other management functions and assists companies in meeting their environmental and economic goals.

ISO 14001, like other ISO 14000 standards, is voluntary, [12] with its main aim to assist companies in continually improving their environmental performance and complying with any applicable legislation. The organization sets its own targets and performance measures, and the standard highlights what an organization needs to do to meet those goals, and to monitor and measure the situation. [12] The standard does not focus on measures and goals of environmental performance, but of the organization. The standard can be applied to a variety of levels in the business, from the organizational level down to the product and service level.

ISO 14001 is known as a generic management system standard, meaning that it is relevant to any organization seeking to improve and manage resources more effectively. This includes:

YearEdition
19961st Edition
20042nd Edition
20153rd Edition

ISO 14001:2015

All standards are periodically reviewed by ISO to ensure they still meet market requirements. The current version is ISO 14001:2015, and certified organizations were given a three-year transition period to adapt their environmental management system to the new edition of the standard. The new version of ISO 14001 focuses on the improvement of environmental performance rather than the improvement of the management system itself. [13] It also includes several new updates all aimed at making environmental management more comprehensive and relevant to the supply chain. One of the main updates asks organizations to consider environmental impact during the entire life cycle, although there is no requirement to actually complete a life cycle analysis. Additionally, the commitments of top management and the methods of evaluating compliance have also been strengthened. Another significant change linked ISO 14001 to the general management system structure, introduced in 2015, called the High Level Structure. Both ISO 9001 and 14001 use this same structure, making implementation and auditing more uniform. The new standard also requires the holder of the certificate to specify risks and opportunities and how to address them.

Basic principles and methodology

The PDCA cycle PDCA Cycle.svg
The PDCA cycle

The basic principles of ISO 14001 are based on the well-known Plan-Do-Check-Act (PDCA) cycle.

Plan: Establish objectives and processes required

Prior to implementing ISO 14001, an initial review or gap analysis of the organization's processes and products is recommended, to assist in identifying all elements of the current operation, and if possible, future operations, that may interact with the environment, termed "environmental aspects". [14] Environmental aspects can include both direct, such as those used during manufacturing, and indirect, such as raw materials. This review assists the organization in establishing their environmental objectives, goals, and targets (which should ideally be measurable); helps with the development of control and management procedures and processes; and serves to highlight any relevant legal requirement, which can then be built into the policy. [14]

Do: Implement the processes

During this stage, the organization identifies the resources required and works out those members of the organization responsible for the EMS' implementation and control. [14] This includes establishing procedures and processes, although only one documented procedure is specifically related to operational control. Other procedures are required to foster better management control over elements such as documentation control, emergency preparedness and response, and the education of employees, to ensure that they can competently implement the necessary processes and record results. Communication and participation across all levels of the organization, especially top management, is a vital part of the implementation phase, with the effectiveness of the EMS being dependent on active involvement from all employees. [14]

Check: Measure and monitor the processes and report results

During the "check" stage, performance is monitored and periodically measured to ensure that the organization's environmental targets and objectives are being met. In addition, internal audits are conducted at planned intervals to ascertain whether the EMS meets the user's expectations and whether the processes and procedures are being adequately maintained and monitored. [14]

Act: Take action to improve performance of EMS based on results

After the checking stage, a management review is conducted to ensure that the objectives of the EMS are being met, the extent to which they are being met, and that communications are being appropriately managed. The set targets are evaluated and if they are not being achieved then they are reevaluated. Additionally, the review evaluates changing circumstances, such as legal requirements, in order to make recommendations for further improvement of the system. These recommendations are incorporated through continual improvement: plans are renewed or new plans are made, and the EMS moves forward. [14]

Continual Improvement Process (CI)

ISO 14001 encourages a company to continually improve its environmental performance. Apart from the obvious – the reduction in actual and possible negative environmental impacts – this is achieved in three ways: [15]

  • Expansion: Business areas increasingly get covered by the implemented EMS.
  • Enrichment: Activities, products, processes, emissions, resources, etc. increasingly get managed by the implemented EMS.
  • Upgrading: The structural and organizational framework of the EMS, as well as an accumulation of knowledge in dealing with business-environmental issues, is improved.

Overall, the CI concept expects the organization to gradually move away from merely operational environmental measures towards a more strategic approach on how to deal with environmental challenges.

Benefits

ISO 14001 was developed primarily to assist companies with a framework for better management control, which can result in reducing their environmental impact. In addition to improvements in performance, organizations can reap a number of economic benefits, including higher conformance with legislative and regulatory requirements [16] by adopting the ISO standard. By minimizing the risk of regulatory and environmental liability fines and improving an organization's efficiency, [17] benefits can include a reduction in waste, consumption of resources, and operating costs. Secondly, as an internationally recognized standard, businesses operating in multiple locations across the globe can leverage their conformance to ISO 14001, eliminating the need for multiple registrations or certifications. [18] Thirdly, there has been a push in the last decade by consumers for companies to adopt better internal controls, making the incorporation of ISO 14001 a smart approach for the long-term viability of businesses. This can provide them with a competitive advantage against companies that do not adopt the standard (Potoki & Prakash, 2005). This in turn can have a positive impact on a company's asset value (Van der Deldt, 1997). It can lead to improved public perceptions of the business, placing them in a better position to operate in the international marketplace. [19] [16] The use of ISO 14001 can demonstrate an innovative and forward-thinking approach to customers and prospective employees. It can increase a business's access to new customers and business partners. In some markets it can potentially reduce public liability insurance costs. It can also serve to reduce trade barriers between registered businesses. [20] There is growing interest in including certification to ISO 14001 in tenders for public-private partnerships for infrastructure renewal. Evidence of value in terms of environmental quality and benefit to the taxpayer has been shown in highway projects in Canada.[ citation needed ]

Conformity assessment

ISO 14001 can be used in whole or in part to help an organization (for-profit or nonprofit) better manage its relationship with the environment. If all the elements of ISO 14001 are incorporated into the management process, the organization may opt to prove that it has achieved full alignment or conformity with the international standard, ISO 14001, by using one of four recognized options. These are: [14]

  1. make a self-determination and self-declaration, or
  2. seek confirmation of its conformance by parties having an interest in the organization, such as customers, or
  3. seek confirmation of its self-declaration by a party external to the organization, or
  4. seek certification/registration of its EMS by an external organization.

ISO does not control conformity assessment; its mandate is to develop and maintain standards. ISO has a neutral policy on conformity assessment in so much that one option is not better than the next. Each option serves different market needs. The adopting organization decides which option is best for them, in conjunction with their market needs.

Option one is sometimes incorrectly referred to as "self-certify" or "self-certification". This is not an acceptable reference under ISO terms and definitions, as it can lead to confusion in the market. [14] The user is responsible for making their own determination.

Option two is often referred to as a customer or 2nd-party audit, which is an acceptable market term.

Option three is an independent third-party process by an organization that is based on an engagement activity and delivered by specially trained practitioners. This option was based on an accounting procedure branded as the EnviroReady Report, which was created to help small- and medium-sized organizations. Its development was originally based on the Canadian Handbook for Accountants; it is now based on an international accounting standard.

The fourth option, certification, is another independent third-party process, which has been widely implemented by all types of organizations. Certification is also known in some countries as registration. Service providers of certification or registration are accredited by the International Accreditation Forum or national accreditation services such as UKAS in the UK.

ISO 14001 and EMAS

In 2010, the latest EMAS Regulation (EMAS III) entered into force; the scheme is now globally applicable, and includes key performance indicators and a range of further improvements. As of April 2017, more than 3,900 organizations and approximately 9,200 sites are EMAS registered. [21]

Complementarities and differences

ISO 14001's EMS requirements are similar to those of EMAS. Additional requirements for EMAS include: [2]

  • stricter requirements on the measurement and evaluation of environmental performance against objectives and targets
  • government supervision of the environmental verifiers
  • strong employee involvement; EMAS organizations acknowledge that active employee involvement is a driving force and a prerequisite for continuous and successful environmental improvements.
  • environmental core indicators creating multi-annual comparability within and between organizations
  • mandatory provision of information to the general public
  • registration by a public authority

ISO 14001 use in supply chains

There are many reasons that ISO 14001 should be potentially attractive to supply chain managers, including the use of the voluntary standard to guide the development of integrated systems, its requirement for supply chain members in industries such as automotive and aerospace, the potential of pollution prevention leading to reduced costs of production and higher profits, its alignment with the growing importance of corporate social responsibility, and the possibility that an ISO-registered system may provide firms with a unique environmental resource, capabilities, and benefits that lead to competitive advantage.

Research on the supply chain impact of ISO 14001 registration posited that potential positive impacts might include more proactive environmental management, higher levels of communication, higher levels of waste reduction and cost efficiency, better ROI, higher levels of customer relationship management, fewer issues with employee health, and a reduced number of safety incidents. This research concluded that ISO 14001 registration can be leveraged across the supply chain for competitive advantage. [22]

List of ISO 14000 series standards

See also

Related Research Articles

A quality management system (QMS) is a collection of business processes focused on consistently meeting customer requirements and enhancing their satisfaction. It is aligned with an organization's purpose and strategic direction. It is expressed as the organizational goals and aspirations, policies, processes, documented information, and resources needed to implement and maintain it. Early quality management systems emphasized predictable outcomes of an industrial product production line, using simple statistics and random sampling. By the 20th century, labor inputs were typically the most costly inputs in most industrialized societies, so focus shifted to team cooperation and dynamics, especially the early signaling of problems via a continual improvement cycle. In the 21st century, QMS has tended to converge with sustainability and transparency initiatives, as both investor and customer satisfaction and perceived quality are increasingly tied to these factors. Of QMS regimes, the ISO 9000 family of standards is probably the most widely implemented worldwide – the ISO 19011 audit regime applies to both and deals with quality and sustainability and their integration.

The ISO 9000 family is a set of international standards for quality management systems. It was developed in March 1987 by International Organization for Standardization. The goal of it is help organizations ensure that they meet customer and other stakeholder needs within the statutory and regulatory requirements related to a product or service. The ISO refers to the set of standards as a "family", bringing together the standard for quality management systems and a set of "supporting standards", and their presentation as a family facilitates their integrated application within an organisation. ISO 9000 deals with the fundamentals and vocabulary of QMS, including the seven quality management principles that underlie the family of standards. ISO 9001 deals with the requirements that organizations wishing to meet the standard must fulfill. A companion document, ISO/TS 9002, provides guidelines for the application of ISO 9001. ISO 9004 gives guidance on achieving sustained organizational success.

A management system is a set of policies, processes and procedures used by an organization to ensure that it can fulfill the tasks required to achieve its objectives. These objectives cover many aspects of the organization's operations. For instance, an environmental management system enables organizations to improve their environmental performance, and an occupational safety and health management system enables an organization to control its occupational health and safety risks.

Environmental standards are administrative regulations, practices, or legal rules implemented for the treatment and maintenance of the environment. Environmental standards are typically set by government and can include prohibition of specific activities, mandating the frequency and methods of monitoring, and requiring permits for the use of land or water. Standards differ depending on the type of environmental activity.

<span class="mw-page-title-main">Eco-Management and Audit Scheme</span>

The Eco-Management and Audit Scheme (EMAS) is a voluntary environmental management instrument, which was developed in 1993 by the European Commission. It enables organizations to assess, manage and continuously improve their environmental performance. The scheme is globally applicable and open to all types of private and public organizations. In order to register with EMAS, organisations must meet the requirements of the EU EMAS-Regulation. Currently, more than 4,600 organisations and more than 7,900 sites are EMAS registered.

An environmental management system (EMS) is "a system which integrates policy, procedures and processes for training of personnel, monitoring, summarizing, and reporting of specialized environmental performance information to internal and external stakeholders of a firm".

<span class="mw-page-title-main">ISO 22000</span> Food safety standard

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<span class="mw-page-title-main">BSI Group</span> British standards development organization

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<span class="mw-page-title-main">Continual improvement process</span> Ongoing effort to improve products, services, or processes

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References

  1. ↑ "ISO 14000 family - Environmental management". www.iso.org. ISO. Retrieved 10 October 2018.
  2. 1 2 "From ISO 14001 to EMAS: Mind the gap" (PDF). Office of the German EMAS Advisory Board. August 2014. Retrieved 29 November 2017.
  3. ↑ Naden, C. (15 September 2015). "The newly revised ISO 14001 is here". International Organization for Standardization. Retrieved 29 November 2017.
  4. ↑ Smith, C. (1993). "BS 7750 and environmental management". Coloration Technology. 109 (9): 278–279. doi:10.1111/j.1478-4408.1993.tb01574.x.
  5. ↑ Clements, R.B. (1996-01-01). Complete Guide to ISO 14000 . Prentice Hall. pp.  316. ISBN   9780132429757.
  6. ↑ Brorson, T. (1999). Environmental Management: How to Implement an Environmental Management System Within a Company Or Other Organisation. EMS AB. p. 300. ISBN   9789163076619.
  7. 1 2 3 "ISO 14000 family - Environmental management". International Organization for Standardization. Retrieved 22 May 2017.
  8. 1 2 National Research Council (1999). Environmental Management Systems and ISO 14001 Federal Facilities Council Report No. 138. National Academies Press. doi:10.17226/6481. ISBN   9780309184342.
  9. ↑ Szymanski, M.; Tiwari, P. (2004). "ISO 14001 and the Reduction of Toxic Emissions". The Journal of Policy Reform. 7 (1): 31–42. doi:10.1080/1384128042000219717. S2CID   153318595.
  10. ↑ Jackson, S.L. (1997). "Monitoring and measurement systems for implementing ISO 14001". Environmental Quality Management. 6 (3): 33–41. doi:10.1002/tqem.3310060306.
  11. ↑ Boiral, O. (2007). "Corporate Greening Through ISO 14001: A Rational Myth?". Organization Science. 18 (1): 127–46. doi:10.1287/orsc.1060.0224. S2CID   40235107.
  12. 1 2 "ISO 14001". International Institute for Sustainable Development. 2013. Retrieved 29 November 2017.
  13. ↑ "ISO 14001 Environmental Management Systems - Revision". International Organization for Standardization. Archived from the original on 7 August 2017. Retrieved 29 November 2017.
  14. 1 2 3 4 5 6 7 8 Martin, R. (10 March 1998). "ISO 14001 Guidance Manual" (PDF). National Center for Environmental Decision-Making Research. Archived from the original (PDF) on 28 July 2011. Retrieved 29 November 2017.
  15. ↑ Gastl, R. (2009). Dyllick, Thomas (ed.). Kontinuierliche Verbesserung im Umweltmanagement: Die KVP-Forderung der ISO 14001 in Theorie und Unternehmenspraxis. vdf Hochschulverlag AG. p. 336. doi:10.3218/3231-4. ISBN   9783728132314. S2CID   244020163.
  16. 1 2 Sheldon, C. (1997). ISO 14001 and Beyond: Environmental Management Systems in the Real World. Greenleaf Publishing. p. 410. ISBN   9781874719014.
  17. ↑ Delmas, M. (2004). "Erratum to "Stakeholders and Competitive Advantage: The Case of ISO 14001"". Production and Operations Management. 13 (4): 398. doi: 10.1111/j.1937-5956.2004.tb00226.x .
  18. ↑ Hutchens Jr., S. "Using ISO 9001 or ISO 14001 to Gain a Competitive Advantage". Intertek. Retrieved 29 November 2017.
  19. ↑ Potoski, M.; Prakash, A. (2005). "Green Clubs and Voluntary Governance: ISO 14001 and Firms' Regulatory Compliance". American Journal of Political Science. 49 (2): 235–248. CiteSeerX   10.1.1.459.2962 . doi:10.1111/j.0092-5853.2005.00120.x.
  20. ↑ Van der Veldt, D. (1997). "Case studies of ISO 14001: A new business guide for global environmental protection". Environmental Quality Management. 7 (1): 1–19. doi:10.1002/tqem.3310070102.
  21. ↑ "Statistics & graphs". European Commission. April 2017. Retrieved 29 November 2017.
  22. ↑ Curkovic, S.; Sroufe, R. (2011). "Using ISO 14001 to promote a sustainable supply chain strategy". Business Strategy and the Environment. 20 (2): 71–93. doi:10.1002/bse.671.
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