Secretary of the United States Senate

Last updated
Secretary of United States Senate
Julie E. Adams official portrait.jpg
Incumbent
Julie E. Adams

since January 6, 2015
Nominator United States Senate
Appointer United States Senate
FormationApril 8, 1789
First holder Samuel Allyne Otis
Deputy Assistant Secretary of the United States Senate
Salary US$172,500 per year
Website www.senate.gov

The secretary of the Senate is an officer of the United States Senate. The secretary supervises an extensive array of offices and services to expedite the day-to-day operations of that body. The office is somewhat analogous to that of the clerk of the United States House of Representatives.

Contents

The first secretary was chosen on April 8, 1789, two days after the Senate achieved its first quorum for business at the beginning of the 1st United States Congress. [1] From the start, the secretary was responsible for keeping the minutes and records of the Senate, including the records of senators' election, and for receiving and transmitting official messages to and from the president and the House of Representatives, as well as for purchasing supplies. [1] As the Senate grew to become a major national institution, numerous other duties were assigned to the secretary, whose jurisdiction now encompasses clerks, curators, and computers; disbursement of payrolls; acquisition of stationery supplies; education of the Senate pages; and the maintenance of public records. [1] Today, the secretary coordinates two of the largest technology initiatives in Senate history, both designed to bring state-of-the-art efficiency to management of legislative and financial information. The secretary's responsibilities include both legislative and administrative functions. By agreement of the two parties, the majority leader selects the secretary of the senate, and the election is merely ceremonial.

The current secretary (for the 116th United States Congress) is Julie E. Adams.

Legislative functions

The secretary regularly accompanies the chaplain into the Senate chamber for the opening of the day's session and a seat beside the presiding officer is reserved for the secretary. Every act passed by the Senate is examined and signed by the secretary. In certain parliamentary circumstances, the secretary may also preside over the Senate. The most recent occurrence was on 28 June 2010, after Senator Robert Byrd of West Virginia, who had been serving as President Pro Tempore died, and Vice President Joseph Biden was absent. On that occasion, Secretary of the Senate Nancy Erickson took the chair briefly until the Senate adopted a resolution to elect Senator Daniel Inouye of Hawaii as the new president pro tempore. [2]

The first secretary took the minutes of Senate proceedings, a function continued today by the journal clerk. After the Congressional Record evolved into an official publication, the secretary came to supervise the Senate's reporters of debates and preparation of the Daily Digest. Among other Senate floor staff who report to the secretary are the parliamentarian, bill clerk, and legislative clerk.

Administrative functions

The first secretary purchased the quill pens, ink, and parchment needed by eighteenth-century senators. Modern secretaries of the Senate have responsibility for the Senate Stationery Room, a multimillion-dollar retail operation that keeps senators' offices supplied. From the beginning, the secretary served as the Senate's disbursing officer, paying senators their original salary of six dollars a day plus travel expenses. As the Senate grew, a separate financial clerk was appointed under the secretary's jurisdiction.

In recognition of the immediate and historical significance of Senate bills, resolutions, hearings, and reports, the secretary oversees the Office of Printing and Document Services, the Office of Senate Security (which maintains classified documents), the United States Senate Library, the Office of Senate Curator, and the Senate Historical Office. The secretary also maintains the Office of Interparliamentary Services to provide support for those interparliamentary conferences in which the Senate participates and to assist senators in international travel. Also under the secretary's direction, the Office of Public Records collects and makes publicly available documents relating to campaign finance, financial ethics, foreign travel, and lobbying.

In 1789 the secretary was authorized to hire "one principal clerk." This principal clerk, or chief clerk, for many years served primarily as a reading clerk on the Senate floor. But during the 1960s, in response to the secretary's growing administrative duties, the position evolved into that of assistant secretary of the Senate, who oversees the administration of the Secretary's Office, including computers and the secretary's web site. The assistant secretary also performs the functions of the secretary in his or her absence. During the 1960s, under the leadership of Francis R. Valeo, staff positions under the secretary of the Senate were redefined from patronage to professional status, a trend continued by Valeo's successors.

Some notable secretaries

A position of great trust and responsibility, the Senate secretaryship has been held by a long line of distinguished individuals. Samuel Allyne Otis, the first secretary of the Senate, had previously been speaker of the Massachusetts legislature and a member of the Continental Congress. Otis held the post of secretary for twenty-five years, never missing a day that the Senate was in session. General Anson McCook of New York, a former House member and one of the "Fighting McCooks" of the Civil War, served as secretary, as well as a former Confederate general and Congressman, William R. Cox of North Carolina. In addition, two former U.S. senators, Charles Cutts of New Hampshire and Walter Lowrie of Pennsylvania, have later served as secretary. Other former House members who have held the post include Charles G. Bennett (NY). During the Ninety-ninth Congress (1985–1987), Jo-Anne Coe became the first woman to serve as secretary.

It has not been unusual for secretaries of the Senate to have devoted their entire careers to the Senate. Several began as pages, including Edwin Halsey, who served throughout the dramatic New Deal years; Leslie Biffle, a close confidant of President Harry S. Truman; Carl Loeffler and J. Mark Trice, secretaries during the Eightieth and Eighty-third congresses; and Walter J. Stewart, secretary from 1987 to 1994.

Secretaries of the Senate

Secretary of the SenateState or TerritoryTerm of serviceCongress
Samuel Allyne Otis Massachusetts April 8, 1789 – April 22, 1814 1st13th
Charles Cutts New Hampshire October 12, 1814 – December 12, 1825 13th19th
Walter Lowrie Pennsylvania December 12, 1825 – December 5, 1836 19th24th
Asbury Dickins North Carolina December 13, 1836 – July 15, 1861 24th37th
John W. Forney Pennsylvania July 15, 1861 – June 4, 1868 37th40th
George C. Gorham California June 6, 1868 – March 24, 1879 40th46th
John C. Burch Tennessee March 24, 1879 – July 28, 1881 46th47th
Francis E. Shober North Carolina October 24, 1881 – December 18, 1883 47th48th
Anson G. McCook New York December 18, 1883 – August 7, 1893 48th53rd
William Ruffin Cox North Carolina August 7, 1893 – January 31, 1900 53rd56th
Charles G. Bennett New York February 1, 1900 – March 13, 1913 56th63rd
James M. Baker South Carolina March 13, 1913 – May 19, 1919 63rd66th
George A. Sanderson Illinois May 19, 1919 – April 24, 1925 66th69th
Edwin Pope Thayer Indiana December 7, 1925 – March 9, 1933 69th73rd
Edwin A. Halsey Virginia March 9, 1933 – January 29, 1945 73rd79th
Leslie Biffle Arkansas February 8, 1945 – January 4, 1947 79th80th
Carl A. Loeffler Pennsylvania January 4, 1947 – January 3, 1949 80th
Leslie Biffle Arkansas January 3, 1949 – January 3, 1953 81st82nd
J. Mark Trice Maryland January 3, 1953 – January 5, 1955 83rd84th
Felton M. Johnston Mississippi January 5, 1955 – December 30, 1965 84th89th
Emery L. Frazier Kentucky January 1, 1966 – September 30, 1966 89th
Francis R. Valeo Washington, D.C. October 1, 1966 – March 31, 1977 89th95th
J. Stanley Kimmitt Virginia April 1, 1977 – January 4, 1981 95th97th
William F. Hildenbrand Washington, D.C. January 5, 1981 – January 2, 1985 97th98th
Jo–Anne L. Coe Virginia January 3, 1985 – January 6, 1987 99th100th
Walter J. Stewart Washington, D.C. January 6, 1987 – April 15, 1994 100th103rd
Martha S. Pope Connecticut April 15, 1994 – January 3, 1995 103rd
Sheila P. Burke California January 4, 1995 – June 7, 1995 104th
Kelly D. Johnston Oklahoma June 8, 1995 – September 30, 1996 104th
Gary Lee Sisco Tennessee October 1, 1996 – July 11, 2001 104th107th
Jeri Thomson Virginia July 12, 2001 – January 6, 2003 107th108th
Emily J. Reynolds Tennessee January 7, 2003 – January 3, 2007 108th109th
Nancy Erickson South Dakota January 4, 2007 – January 5, 2015 110th114th
Julie E. Adams Iowa January 6, 2015 – present 114th–present

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References

  1. 1 2 3 "U.S. Senate: Secretary of the Senate". senate.gov. Retrieved 2019-07-14.
  2. 156 Cong. Rec. S5465 (daily ed. June 28, 2010).